Automotive Rail Questionnaire

Questionnaire for Quotation Preparation
Please complete the questionnaire and fax it to:

TÜV SÜD Management Service GmbH
By email: xxxxxxxxxxxx
General part
To be completed by the TÜV SÜD employee in charge:
COMPANY DETAILS (HEADQUARTERS)
Please list further sites on page 2
Name of the organization: Contact:

Source:
Address: Position: Followed up by:
Postal/zip code / City: Tel.: Comments:
Email: Fax:

Consultant enquiry: Send quotation to:
Consultant Organization
REQUEST FOR QUOTATION BY STANDARD
ISO 9001:2008 IRIS ISO/TS 16949 IATF 16949 VDA 6.1 VDA 6.4
ISO 9001:2015 IRIS: ISO/TS 22163 Letter of Conformance Letter of Conformance VDA 6.2
KBA (LoC) according to ISO/TS (LoC) according to IATF
16949 16949
Quotation requested by:
Requested audit date:
AUDIT TYPE CERTIFICATION PROCEDURE

Preliminary audit (PA) Single-site certification
optional Corporate audit scheme ( ISO/TS 16949 / IATF 16949 only)
Certification audit
Multi-site certification without sampling
(CA= stages 1and 2)
Sampling
Surveillance audit (SA)
Re-certification audit (RA) Combined procedure (parallel auditing of several standards)
Upgrade audit
Transfer audit Certificate transfer (please enclose copies of the current certificates)
A (valid) certificate is to be taken over from the previous certification body.
Existing certificates
Certificate valid to: Certification body: Last audit day CA / RA:

ISO 9001
ISO/TS 16949
IATF 16949
IRIS
IRIS: ISO/TS 22163
VDA 6.1
VDA 6.2
VDA 6.4
KBA
20768 Revision 5 effective date 21 Sep 2020 page 1 of 6

Information about the management system of the organization (concerns the criteria for multi-site certification)
The organization has an identified central function which is responsible for the MS
The central function has the organizational authority to structure, establish and ensure surveillance of the management system; the central function
is contractually entitled to require all sites to implement the actions that it considers necessary
The management system is subject to central management review
All sites are subject to the organization's internal audit program
Additional requirements for multi-site certification based on sampling (not relevant for Automotive/Rail)
The value-adding processes are of the same type at all sites and involve similar methods and procedures or are interconnected
Note: in case of more than 4 sites, please copy the following pages and continue the numbers of the sites as 5, 6, 7, 8
Site 1
Sites Site 2 Site 3 Site 4
= Central office
Name of the organization

Address
Total number of employees
per site (without trainees Number Number Number Number
for Automotive/Rail)
Of which employees Number Number Number Number
within the scope if differ-
ent from the total number Activity Activity Activity Activity
of employees (not relev-
ant for Automotive)
Of which employees car-
rying out (general) admin- Number Number Number Number
istrative activities (not rel-
evant for Automotive/ Activity Activity Activity Activity
Rail)
Of which employees car-
rying out similar and re- Number Number Number Number
petitive activities (not rel-
evant for Automotive/ Activity Activity Activity Activity
Rail)
Of which in marginal
employment: (earning not
more than € 450 p.m. or Number Number Number Number
unskilled temporary staff )
(not relevant for Auto-
motive/Rail)
Of which
part-time employees:
(only number of part- Number Number Number Number
time employees for hrs/day hrs/day hrs/day hrs/day
Automotive/Rail
relevant)
Of which
temporary/leased
employees (employed in
the company) /seasonal Number Number Number Number
employees (only number hrs/day hrs/day hrs/day hrs/day
of temporary/leased
employees relevant for
Automotive/Rail )

Site 1
= Central office
Average number of day

laborers / non-permanent
employees at the site over Number Number Number Number
the last 6 months: (only rel-
evant forAutomotive)
DEFINITION OF DAY LABORERS:

DAY LABORERS ARE PRIMARILY LABORERS WHO WAIT IN FRONT OF A COMPANY IN THE MORNING TO CARRY OUT SIMPLE ACTIVITIES FOR ONE DAY AND
WITHOUT CONTRACT FOR WHICH THEY WILL BE PAID IN CASH AT THE END OF THE DAY.
Shift work Number of shifts Number of shifts Number of shifts Number of shifts
Number of employees Processes identical Processes identical Processes identical Processes identical
(NOE) / shift across all shifts across all shifts across all shifts across all shifts
Number of employees/shift Number of employees/shift Number of employees / Number of employees / shift
shift
Desired scope
Products / services
Manufacturing site Manufacturing site Manufacturing site

Manufacturing site
with support function with support function with support function
with support function for
for other sites for other sites for other sites
other sites
Manufacturing site Manufacturing site Manufacturing site
Manufacturing site
without support func- without support func- without support func-
without support func-
Type of site (for certification tion for other sites tion for other sites tion for other sites
tion for other sites
according to ISO/TS16949/ Site with support Site with support Site with support
Site with support func-
IATF 16949 VDA 6.X/ IRIS / function for other sites function for other sites function for other sites
tion for other sites (re-
IRIS: ISO/TS 22163) (remote location) (remote location) (remote location)
mote location) without
without manufactur- without manufactur- without manufactur-
manufacturing
ing ing ing
Manufacturing pro-
Manufacturing pro- Manufacturing pro-
cesses outsourced to
cesses outsourced to cesses outsourced to
site extensions (SE) –
site extensions (SE) site extensions (SE) –
SI 13
– SI 13 SI 13
Site 2 Site 1 Site 1 Site 1

Support functions for site
Type of supporting function

… … … …
(only Rail relevant):
If one of your sites is a remote location (site with support functions for another manufacturing site), please select the
type of support from the table below
Relevant for Automotive ONLY)

Site 1
= Central office
After-sales management
Calibration
Continuous improvement
Contract review
Customer service
Dispatch and delivery
Engineering services
Facility management
Finances
HR
Information Technology
Internal audit management
Laboratory
Logistics
Servicing and maintenance
Management review
Marketing
Packaging
Master planning and corpor-
ate planning
Process development
Product design and develop-
ment
Resources development
Purchasing
Quality management system
Research and development
Repair / corrective mainten-
ance
Sales
Delivery management
General services
Strategic planning
Supplier management
Product testing
Training
Storing
Warranty management
Yes Yes Yes Yes

Does the organization
maintain site extensions No No No No
(SE)?
If your organization has site extensions (SE), please complete the questionnaire for site extensions and enclose
it with this questionnaire! (ONLY relevant for ISO/TS 16949 / IATF 16949)

Site 1
= Central office
Off-site value-adding pro-

cesses (e.g. work sites,
ONLY VDA 6.4)
Site Factors increasing the number of auditor days

1* 2* 3* 4*
For all standards:
Staff speaking more than one language (i.e. an interpreter is required and/or auditors cannot work separately and
independently);
Geographically large site for the number of employees (e.g. refinery, steel mill) (not relevant for Automotive/Rail):
The site is subject to a high degree of regulation (e.g. food, pharmaceuticals, aerospace, etc.); (not relevant for Auto-
motive/Rail):
For ISO 9001:
Complex logistics involving more than one building and/or location where work is carried out, e.g. auditing of a separate
design and development center
The system covers highly complex processes and/or a relatively high number of unique activities
The activities require visits to temporary sites to confirm the activities carried out at the permanent site(s) whose
management system is subject to certification
Outsourced functions and processes (in case of direct provision of products and services by external parties where they
are part of the value chain according to the scope of application, e.g. repair / aftersales)
Site Factors reducing the number of auditor days:

1* 2* 3* 4*
For all standards(not relevant for Automotive/Rail)
High development status (maturity) of the management system (from 1st R-audit at the earliest)
No nonconformities, small number of minor nonconformities in the surveillance period
Positive trend regarding the minor nonconformities and/or performance indicators of the management system
and/or continuous achievement of objectives. Example:
Organization largely ready for certification

The organization holds certificates for other standards that are related to the standard in question (e.g. EMAS with ISO
14001, PED with ISO 9001, IFS with 9001, KTA/ASME and 9001, OHRIS and OHSAS, laboratory accreditation and ISO
9001, ISO 14001 and ISO 50001, SpaEfV with ISO 50001, EMAS with ISO 50001)
The organization has other management-system certifications (such as 9001, 14001, OHSAS, IFS)
Very small site for the number of employees;
(e.g. office complex only; very compact building arrangement, small outdoor areas, only one production room /
production hall for ISO 50001: building services systems only, and IT at e.g. medium and high-energy complexity)
Similar and repetitive processes (e.g. service only) or similar simple functions carried out by a significant proportion of
staff
E.g. activities of low complexity (in terms of the product and/or the number of operations, tools used) on assembly or pro-
duction lines, order picking, packaging, sorting activities, in call centres, related to data recording, in simple cleaning pro-
cesses (no industrial cleaning),for ISO 50001: building services systems only, IT and few additional energy consumers at
low energy complexity, type of activity
The certification body has prior knowledge of the client's management system
(e.g. previous certification of the management system according to another standard by the certification body)
Automotive only
No responsibility for design and development (‘no responsibility for design and development’ is only applicable if all
products at the site are manufactured exclusively according to customer drawings and the customer has not delegated
responsibility for design and development).

Site 1
= Central office
Rail only
No responsibility for design and development
No product manufacturing
ISO 9001 only

No responsibility for design and development
Other process- and/or standard-related requirements are not applicable:

no monitoring or measuring equipment no handling of customer-supplied
products
Others, please name:

Place, date Signature/company stamp
Data processing information:

Personal data will be processed for preparing an offer. Further details can be found in our "Data processing in-
formation for employees of customers and other contractual partners of TÜV SÜD Management Service
GmbH" (www.tuvsud.com/ms-gtc-tcr). Please make this data processing information available to all persons
working for you whose personal data we process for preparing an offer.

Automotive Rail Questionnaire

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Automotive Rail Questionnaire

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Questionnaire for Quotation Preparation

Please complete the questionnaire and fax it to:

Name of the organization: Contact:

Email: Fax:

REQUEST FOR QUOTATION BY STANDARD

Quotation requested by:

Requested audit date:

AUDIT TYPE CERTIFICATION PROCEDURE

Certificate valid to: Certification body: Last audit day CA / RA:

20768 Revision 5 effective date 21 Sep 2020 page 1 of 6

20768 Revision 5 effective date 21 Sep 2020 page 2 of 6

Average number of day

DEFINITION OF DAY LABORERS:

Desired scope

Products / services

Manufacturing site Manufacturing site Manufacturing site

Site 2 Site 1 Site 1 Site 1

Type of supporting function

20768 Revision 5 effective date 21 Sep 2020 page 3 of 6

Yes Yes Yes Yes

20768 Revision 5 effective date 21 Sep 2020 page 4 of 6

Off-site value-adding pro-

Site Factors increasing the number of auditor days

Site Factors reducing the number of auditor days:

Organization largely ready for certification

20768 Revision 5 effective date 21 Sep 2020 page 5 of 6

ISO 9001 only

Other process- and/or standard-related requirements are not applicable:

Data processing information:

20768 Revision 5 effective date 21 Sep 2020 page 6 of 6

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