GUIDELINE

FOR

EXAMINER

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Table of contents
A. General regulations 3

A.1. Purpose of the test 3

A.2. Teaching platform 3

A.3. Background 3

A.4. Outfit 4

A.5. Pre-test procedure 4

A.5.1. Teaching space: 4

A.5.2. Materials: 4

A.6. Flow of the test 5

A.7. Post-test procedure 9

B. Classes and students’ information 10

C. Class valuation 11

C.1. Errors 11

C.1.1. Grammar 11

C.1.2. Vocabulary 11

C.1.3. Pronunciation 12

C.2. General comment 12

C.3. Suggestion for improvement 12

D. Report 12

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A. General regulations
A.1. Purpose of the test

• Assess students' current English level according to CEFR standards.

• Help students understand which skills they are weak in, and which skills need to be
improved.
• After taking the test, the students will know which course is suitable for their level,
as well as specific routes through which they will easily conquer their goals for their
job, for studying abroad, etc.
• The accuracy of the teacher's level assessment will also be improved.

A.2. Teaching platform

The test will be conducted via Google Meet. Examiners will receive an account as well as
a personal Google Meet link to use during work at the center. (in the Examiner Package)
Note: each Examiner is provided with only 1 fixed link to conduct the test for the students.

A.3. Background
The teacher will use the background provided by SS (example below)

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A.4. Outfit
• Examiners’ outfit must be polite, can be a shirt or T-shirt with a collar.
• Examiners are not allowed to wear sleeveless T-shirts in class.

A.5. Pre-test procedure

• Examiners need to make sure they are present during the working time frame
previously registered with the center.
• Check technical operations on teaching software to promptly report to relevant
departments if problems occur. (share screen, record...)
• Check teaching equipment and materials such as camera, mic, script test (file
booklet), slide show, ...
• Check if the class has been recorded

A.5.1. Teaching space:

- Must have a stable Internet connection.
- Examiners need to make sure the space is well-lit, tidy, and the camera is always on.
- Do not teach at cafes or crowded places.

A.5.2. Materials:
- Testing materials is included in the EXAMINER PACKAGE
- Instructions for extracting files:
There are 3 ways to unzip the file as follows:
1) Right-click on the folder to be extracted, select Extract files, and then select the location
to place the extracted file.
2) Right-click on the folder to be extracted and select Extract here so that the file after
decompression will be at the current location of the compressed folder.
3) Right-click on the folder to be extracted, select Extract files to + folder name to create a
new folder, and at the same time, the extracted files will be in this new folder.
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 A.6. Flow of the test
Time stamp Script In-line action Requirement

~1 min “Hello, can you hear me well?... - Greeting: for the Be more flexible
What’s your name? sake of identity with the kids to get
How are you today?” verification a grasp on their
feelings and to
create a friendly
environment/ be
friend with them.

~2 min
“My name is Liz, and I am going to be - Self-introduction - If your students
your Examiner today. are young learners,
- Detailed
guide them on how
Now I am going to ask you some instructions delivery,
to respond
questions to check on your English ability in which:
whenever they do
and if you don’t understand or don’t
+ Talking pace not get your
know how to answer, just let me know
questions.

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 and we can move on to the next question, + Structure of the + “I don’t
alright? No pressure on this, okay? questionnaires understand”

Just so you know, I’m looking for the + Student’s allowed + “I don’t know”
ability of pronouncing words correctly, responses
- In case students
produce an average range of vocabulary
- Criteria are clueless about
as well as accurate grammar structure,
clarification the questions, use
and coherencing your ideas.
Vietnamese to
Okay, so now, are you ready for the explain after
test?” delivering
questions in
English.

~ 5 mins
For kids+teens: - Get the
correspondent slide
“Alright student, how old are you?
to be shared on the
Where do you live?” screen.

For adults: - Frequently

compliment students
“Alright, now can you tell me a little bit
about yourself? + “good job”, “well
done”, e.g.
What do you like to do in your free
time?” - Notify students
before moving on to
(In test with questionnaires using the
the next set of
Booklets)
questions.

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During the test, if students look confused + “Awesome! You
or cannot understand the questions, actually cracked all
reconfirm with them whether you’re questions of the
speaking too fast, repeat the question [level]. Now let’s
once or twice if needed and if they still move on to a higher-
cannot answer it, encourage them, let level group of
them know that it’s okay if they cannot questions, but I
answer the questions before moving on to believe you can nail
the next one. it easily”

NOTE: DO NOT attemp to correct the - Flexibly give

students’ answers during this part. Note follow-up questions
down their mistakes and use it for the about a certain topic
feedback later. in case you think the
student can respond
Give students a heads up before the last
question: “Now this is the last question of - Time allotment
our today's speaking test.” between questions
should be maintained
around 5 seconds.

- Jot down students’

mistakes on the
appropriate level-
based report.

- Notification of the
last question.

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~5 to 7 mins
“So that’s my last question for you. - Lead-in quote
Thank you for sharing and now I’m going before feedback time Notice while
to give you some feedback. You did a wrapping up the
- Concise feedback
really good job of test: When the
in Vietnamese (for
student asks you
• understanding all/most of my Vietnamese
about the learning
questions Examiner)
pathway, the tuition
• giving appropriate answers
- Response to some fees, the course,
• …
pop-up questions etc.
However, there are a few things that you from students
You should
need to improve.
answer: Regarding
The first one is your Grammar, the details, the
Consultant will call
• you tend to use the present simple
you back soon after
when you talk about past events.
the report from the
For example: ...
Academic
• your Subjects and Verbs do not
Department is
agree. For example: ...
updated and will
• you don’t pay much attention to
advise you more
the part of speech. For example: ...
thoroughly.
The second one is your Vocabulary. I
can see that you have the ideas in your
head but you’re having difficulty trying
to express them because of your limited
vocabulary range.

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 And last but not least, it’s your
Pronunciation. I can see that you tend to
skip all the ending sounds like… (give
example)

That is all for my feedback. After this

test, our consultant will contact you and
let you know the result along with the
details for your learning pathway at our
center. Now before we end the test, do
you have any questions for me?

Alright if you don’t have any questions

then you can leave the meeting now and I
hope I’ll see you soon. Goodbye and have
a nice day!”

A.7. Post-test procedure

- Submit the reports on the Booking sheet (in section D)

- Rename the record as follow: ddmmyy-Student’s ID-Student’s name

- Discuss with the Counsultant about the class results in some cases when you’re contacted.

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B. Classes and students’ information
Examiner wil get the classes and students’ information from the Booking sheet which will
be updated MONTHLY.

Step 1: Access sheet EC-ĐP_October 2022: Xử lý công việc

https://docs.google.com/spreadsheets/d/1NoN1-
1SxysUVSrypEHs8zGhXcW0eLjaBhw8gDsxrmf0/edit#gid=625651614

Step 2: Find the sheet with your name and shift

For example: Examiner Mr. A (M&A)
M: morning (9AM-12PM)
A: afternoon (2PM-5PM)
E: evening (6PM-9PM)
1 Examiner can register for one, two or even all three shifts.

Step 3: Check the information items that need attention before going to class:

Column A: Check the Examiner's Google Meet link information (each Examiner will have
a separate link), Type Class (ESL, BSE or IELTS) and The students type (Kids or Teens
or Adults)
Column D: Date of the test class
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Column F: Student ID
Column G: Student's name
Column L: Is the test class ESL, BSE or IELTS
Column N: The time the class will take place
Column O: Detailed information about the student (age, gender, personality, interests,
strengths/weakness depending on the student...)

If the above information has not been fully updated on the sheet, the Examiner should
immediately contact the Class Coordinator via Zalo group chat to receive timely support
before the test class takes place.

C. Class valuation
This section is for the Examiner to assess the student's English ability demonstrated in the
classroom. Therefore, the teacher will make detailed comments based on the students'
results during the test as follows:
C.1. Errors
C.1.1. Grammar
Grammar mistakes students made WHILE TAKING THE TEST and/or examples on what
the students should do to improve their answers.
Ex:
She don’t have it. -> She doesn’t have it.
I eating dinner -> I ate dinner.
C.1.2. Vocabulary
Vocabulary mistakes students made WHILE TAKING THE TEST and/or examples on
what students should do to upgrade their vocabulary, etc.
Ex: The student has difficulty searching for the words he wants to use, such as “horror
movies”, “comedy”.

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“I’m scary of horror movies” => I’m scared…”
C.1.3. Pronunciation
Pronunciation mistakes students made WHILE TAKING THE TEST, and/or examples of
how students should improve their pronunciation.
Ex: She mispronounces the words “animated”, “motion”, “giant”
C.2. General comment
Give out general feedback on what the student can and can’t do based on their performance
during the test.
Ex: Student can link groups of words with simple connectors like "and, "but" and
"because". Can make herself understood in very short utterances, even though pauses, false
starts and reformulation are very evident. She can use some simple structures correctly,
but still systematically makes basic mistakes which leads to the interruption in her fluency.
C.3. Suggestion for improvement

The Examiner will suggest to the students on how to improve their skills and in which areas
students should focus on more and supporting materials if any.
For example: Students should expand their vocabulary by watching many movies or
listening to music in English, through which students can also improve their
pronunciation...

D. Report
Step 1: Choose file Examiner Report (in the Examiner Package).

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Step 2: Choose the suitable report form for the student based on their age and level

Step 3: Conduct the evaluaion report by filling in the following information. (details are
included in the Training video and sections C).

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Sample report:
https://docs.google.com/document/d/1n0-TtATq2vKxeIYvoQVkdYPQl3w9PeQr/edit
Step 4: Rename the report and save file:
Rename the report as follow:
Student’s ID – Student’s name - Speaking Assessment - SS ENGLISH ACADEMY
KH77185A - Bé Mạnh Phát - Speaking Assessment - SS ENGLISH ACADEMY
Note: When save file, Examiners should not select Save but select Save As instead to create
a new file and keep the original sample report.

Step 5: Upload the report on Drive

- Log in to Vào Drive của tài khoản mail Examiner

- Choose folder Examiner Reports

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 - Choose the folder that has your name

- Upload the report.

Step 6: Upload the report link on the Booking sheet

Column R: Examiner upload the report link

Column T+U: date and time Examiner upload the report

Regarding the comments in the reports. Since the reports will be handed out to our students
and parents, the language chosen should be academic and professional. Please avoid too
much verbal or casual words, and remember to give suggestions on their study process,
how they can improve, rather than their requests.

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