NES Obour

ICT Department
Grade 7
2019 – 2020 

Unit 2

Study Sheet 3 – Microsoft Excel

Name:  ____________________________________________________ 

Class:  _____________________________________________________ 
Learning outcomes for this unit:

 Be able to use email effectively to compose and send messages and attachments to selected groups.
 Be able to safely and effectively participate in online discussions.
 Be able to work collaboratively on reviewing, selecting and editing others‘ work.
 Be able to identify the characteristics of an audience and write and present documents appropriate for
that audience.
 Know how to explore the images available to use for a purpose.
 Be able to categorise and organise images according to their use and attributes.
 Be able to search for a specific type and form of information.
 Be able to select and combine information from multiple sources, e.g. websites, wikis.
 Be able to search for and select appropriate graphics, sound and video from items prepared for other
purposes.
 Be able to use a combination of spell checking, grammar checking and proof reading to ensure that
output is fit for purpose.
 Be able to apply the use of formulae to a given task.
 Be able to select and use appropriate chart types.
 Be able to use graphical methods to query results.
 Be able to model more than one solution for a given problem.

Key vocabulary and structures:

Vocabulary associated with the chosen graphics and presentation packages, for
example:
bitmap, raster, vector, resolution, compress, dpi, gradient effect, transition effect

Vocabulary associated with design tools, for example:

word art

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Table of Contents:
1 Formula Bar 4

2 Basic Excel Formulas 4

3 Creating Simple Formulas 4

 Sum Formula 4

 Average Formula 5

 Count Formula 5

 IF Formula 5

 CountIF Formula 6

4 Creating Charts 7

 Move a Chart to a new sheet 8

5 Types of Charts 8

 Column Chart 8

 Line Chart 8

 Pie Chart 9

 Bar Chart 9

 Area Chart 9

 Pictogram 10

 Scatter Diagram 10

6 Questions 11

7 Practical Task 16

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In the formula bar, you can enter or edit data, a formula, or a function that will appear in a specific cell. In
this image, cell C1 is selected and 1984 is entered into the formula bar. Note how the data appears in both
the formula bar and in cell C1.

Function Formula Example

To add up the total (SUM) =SUM(cell range) =SUM(B2:B9)
To add individual items =Value1 + Value 2 =B2+C2
Subtract =Value1 - Value 2 =B2-C2
Multiply =Value1 * Value2 =B2*C2
Divide =Value1 / Value2 =B2/C2
Average =AVERAGE(cell range) =AVERAGE(B2:B9)
Max =MAX(cell range) =MAX(B2:B9)
Min =MIN(cell range) =MIN(B2:B9)

A formula is an equation that performs a calculation. Like a calculator, Excel can execute formulas that
add, subtract, multiply, and divide.

Sum Formula is used to sum up a group of Numbers in a Particular Column. The Function Button is
there on the Home Tab. All you have to do is, select the part of the column and let the dedicated Button
sum up the group of Numbers. For Example:

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 This Formula will guide you through in case you were searching for how to Calculate Average in Excel.
All you have to do is, click on a cell towards the right or below the numbers of which you need to find
the Average for. Now go to the Home TAB, Edit Option, click on the AutoSum, click on the AVERAGE
and then press enter.

The most important and used Function in Excel has been SUM and the COUNT Formula. Excel Count
function, helps you to find out and count the number or Cells that contains numbers.

Supposedly, the IF Function is considered to be good to perform a Logical Test. And then this Function
of Excel returns one Value for true Results and the other Value for False. To bring out the information
of Truth and False depending upon the Parameter put forward in the variable Box.

Note: with IF Formula, You can use any of the following Logical operators

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 COUNTIF Formula is the Advanced Excel Formula. This has great uses of Conditional Functions. The
COUNTIF Formula will help you to Count all the cells that match a certain criteria. To find out
the solution of your question. COUNTIF Function does not Add up the Matching Values from the cells.
What it does is, it Pulls and shows you the set. So, you can use COUNTIF as the advanced solution here.

Note: In COUNTIF Function, the values can be supplied directly in the form of Criteria. The text has to be
enclosed in the double quotations i.e. (“”). Whereas, in a situation where you’ve already got a criteria in
the another cell. In this case, the Cell address can be supplied as the Criteria without quotations. You can
see the same in the above example.

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Charts are used to display series of numeric data in a graphical format.

How to create a Chart in Excel?

1- To create a chart in Excel, you start by entering the numeric data for the chart
on a worksheet.

2- Select the cells to draw the chart.

3- Navigate to “Insert” tab.

4- Select the chart type. In this example, we will choose column chart.

OR: You can press (F11).

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Move Chart to New Sheet

1. Select your chart.

2. From “Design” menu.
3. Click on “Move chart”.
4. Choose “New sheet”, change the sheet name then press
“OK”.

1. Column Chart “Vertical Bar Chart”

We use the column chart to compare 2 or more
values with a small set of results.

2. Line Chart
A line graph is often used to show a trend over a
number of days or hours.

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3. Pie Chart
A Pie chart is using different – sized sectors of circle to
represent data in percentage (%)

4. Bar Chart
We use this chart to compare 2 or more values with a
small set of results.

5. Area Chart
Area charts are much like line charts, but they display 600,000
different colors in the areas below the lines. 500,000
Region 3 400,000
300,000
Region 2
200,000
Region 1
100,000
0
Qtr 4 Qtr 3 Qtr 2 Qtr 1

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6. Pictogram
A pictogram is using pictures to represent data. It
must have a key.

7. Scatter Diagram
Scatter diagrams show the relationship between
two sets of variables. By looking at the diagram
you can see whether there is a link between
variables. Where there is a link it is
called correlation.

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Below is a spreadsheet containing data about a snack shop.

(a) Write down the number of columns shown in this spreadsheet.

________________________________________________________________________________

(b) Write down the cell reference of a cell containing an integer.

________________________________________________________________________________

(c) Write down one cell containing a label.

________________________________________________________________________________

(d) Write down the formula that should go in D4.

________________________________________________________________________________

(e) Write down the formula that should go in E5.

________________________________________________________________________________

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The table shows part of a spreadsheet file.

a) Give the cell reference of one cell containing a label.

________________________________________________________________________________

b) Give the cell reference that contains $0.15.

________________________________________________________________________________

c) Write down how many columns are shown in the spreadsheet.

________________________________________________________________________________

d) Give the cell reference for a cell that should be formatted as currency.
________________________________________________________________________________

e) State the formula that should be in cell D5.

________________________________________________________________________________

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Above is a part of a spreadsheet showing the marks obtained by students in three subjects.

a) What was the ICT mark for the student with the highest mark in Geography?
________________________________________________________________________________

b) The spreadsheet is sorted on Name. Has it been sorted in ascending or descending order?
________________________________________________________________________________

c) If the spreadsheet was now sorted in descending order of History marks write down the name of the
student who would appear at the top.
________________________________________________________________________________

d) What formula should be in cell G7?

________________________________________________________________________________

e) What formula should be in cell C11 to calculate the average History mark?
________________________________________________________________________________

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Aisha owns a stationery shop. ‘All You Need’ is the name of a stationery supplier from whom Aisha buys
items. Aisha wanted to compare All You Need’s prices with those of an alternative supplier. She uses the
spreadsheet shown below to do this.

Choose the correct answer:

1) The format of cells C2 to F7 is
a) Date b) Text c) Currency d) Percentage

2) The text in cell A1 is

a) centered b) italic bold c) aligned left d) aligned right

3) The formula in cell E2 to calculate the ‘All You Need’ Total Price for Acrylic Paint Tubes is
a) =(B2/E2) b) =B2*C2 c) =(B2+C2+D2) d) =AVERAGE(E2-F2)

4) When the correct formula is placed in E2, it can be replicated to cells

a) E3 to E7 b) E1 to E8 c) B2 to F2 d) E8 to F8

5) The formula in cell F8 to calculate the Total Price from the alternative supplier is
a) =SUM(E1:E7) b) =SUM(F1:F8) c) =SUM(F2:F7) d) =SUM(F2:F8)

6) A formula that would calculate the average ‘All You Need Unit Price’ is
a) =SUM(C2:C7) b) =SUM(D2:D7) c) =AVERAGE(C2:C7) d) =AVERAGE(E2:E7)

7) If the required number of large paintbrushes changes from 5 to 10, the total price for large
paintbrushes in cells E5 and F5 would
a) Increase b) decrease c) remain the same d) be less than £75.00

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Jasmine Health Club uses a spreadsheet to record the performances of six of its members, as shown below.

1) The entries in cells F2 ..... F7 are formatted

a) as integers
b) as currency
c) to 2 decimal places
d) to 2 significant figures

2) The entries in column A are in

a) bold b) italic c) underline d) subscript

3) When sorted highest first on “Press-ups” the first entry will be for
a) Patel b) Gostford c) Kaur d) Aiken

4) Sue Groom has married and her name is now Sue Sampson. This requires
a) editing her FORENAME b) editing her SURNAME
c) deleting her membership details d) a new record to be added

5) The formula to calculate average press-ups for these members is

a) = AVERAGE (E2:E7) b) = AVERAGE (A2:E7)
c) = AVERAGE (E1:E8) d) = AVERAGE (E2:E8)

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You are going to prepare a spreadsheet for Supa-Scuba. You will use the spreadsheet to create a chart and
calculate the costs of diving trips. Display all currency values in dollars with 2 decimal places.

1. Using a suitable software package, load the file J1332SHEET.CSV Save this file with your name
_____________________________________________________________________________________

_____________________________________________________________________________________

2. Insert a new row above row 1.

_____________________________________________________________________________________

_____________________________________________________________________________________

3. In cell A1 enter the title Supa-Scuba Trips 2012-13

_____________________________________________________________________________________

_____________________________________________________________________________________

4. Merge cells:
 B2 to E2
 F2 to I2
 J2 to M2
 N2 to Q2
_____________________________________________________________________________________

_____________________________________________________________________________________

* Format these cells so that:

 text is centre aligned with a black, 18 point, sans-serif font.
_____________________________________________________________________________________

_____________________________________________________________________________________

 each has a grey background colour and a thin black border.

_____________________________________________________________________________________

_____________________________________________________________________________________

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5. Format cells A2 and R2 so that they appear the same as those formatted in step 5.
_____________________________________________________________________________________

_____________________________________________________________________________________

6. In cell E4 use a function to calculate the number of trips in April, May and June.
_____________________________________________________________________________________

_____________________________________________________________________________________

7. In cell E5 use a function to calculate the total income from April, May and June.
_____________________________________________________________________________________

_____________________________________________________________________________________

8. In cell E6 use a function to calculate the total expenditure from April, May and June.
_____________________________________________________________________________________

_____________________________________________________________________________________

9. Replicate the formulae entered in steps 7 to 9 to calculate and display the data for quarters 2, 3 and 4.
_____________________________________________________________________________________

_____________________________________________________________________________________

10. Calculate the profit for each month and each quarter.
[ Profit = Income – Expenditure ]
_____________________________________________________________________________________

_____________________________________________________________________________________

11. Calculate the total number of trips, income, expenditure and profit for the year.
_____________________________________________________________________________________

_____________________________________________________________________________________

12. On the left in the footer add your name, Centre number and candidate number.
_____________________________________________________________________________________

_____________________________________________________________________________________

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13. In cell B9 use a function to display the greatest monthly profit.
_____________________________________________________________________________________

_____________________________________________________________________________________

14. In cell B10 use a function to display the lowest monthly profit.
_____________________________________________________________________________________

_____________________________________________________________________________________

15. In cell B11 use a function to display the average monthly profit.
_____________________________________________________________________________________

_____________________________________________________________________________________

16. Apply appropriate formatting to all cells except row 2.

_____________________________________________________________________________________

_____________________________________________________________________________________

17. Take a screenshot evidence showing formulae. Make sure:

• it is in landscape orientation.
_____________________________________________________________________________________

_____________________________________________________________________________________

• the row and column headings are displayed.

_____________________________________________________________________________________

_____________________________________________________________________________________

• the contents of all cells are fully visible.

_____________________________________________________________________________________

_____________________________________________________________________________________

18. Update the spreadsheet with the following data for December:
• The income was $45 000
• The expenditure was $42 000
_____________________________________________________________________________________

_____________________________________________________________________________________
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19. Take a screenshot evidence showing the values. Make sure:
• the contents of all cells are fully visible.
_____________________________________________________________________________________

_____________________________________________________________________________________

20. Produce a vertical bar chart to compare the monthly income for each of the twelve months.
_____________________________________________________________________________________

_____________________________________________________________________________________

* Take a screenshot for this chart.

21. Produce a pie chart to compare the number of trips in each quarter. This must be created in black, white
and grayscale.
_____________________________________________________________________________________

_____________________________________________________________________________________

* Take a screenshot for this chart.

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