1.

ISSUANCE OF TRIP TICKET

Trip ticket is issued on government employees who’s on allowed for official travel
and everyday office errands. On the trip ticket indicating the name of the
government vehicle, name of the driver, and name of the authorized passenger,
destination, purpose, charge to and trip requested by.

Office or
General Services Office
Division:
Classification
Simple
:
Type of
G2G Government to Government
Transaction:
Who may Personnel from different department and offices of Local Government of
avail: Jagna
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
2. Trip Ticket 4. GSO Office
3. Travel Order 5. Approved by Mayor
FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
•Fill up the trip • Go to Bac Office for the • Bac Office
• NONE • 1 Minute
ticket bac number. Personnel
• Interview client / Present
• Proceed to the travel order.
• General
GSO office for • Check if trip ticket is fill up
Services Office
the issuance is correct and the signatory • NONE • 1 Minute
Personnel
of trip ticket is complied.
coupon • Issued trip ticket coupon
for the final step.

TOTAL • 2 Minutes
 2. PROVISION OF EQUIPMENTS, CANOPY, CHAIRS AND TABLES.

This service is offered by the Local Government Unit of Jagna to the community
that allows them to borrow canopy, tables, and chairs for their special events and
activities.

Office or
General Services Office
Division:
Classification
Simple
:
Type of G2G Government to Government
Transaction: G2C Government to Citizen
Who may
Private Individuals
avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
6. Letter Request ( 1 original copy ) 8. Client
7. Borrower Slip 9. GSO Office
FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
• Receives request letter
• Submit letter and check the availability • Mayor’s Office
• None • 5 Minutes
request of the request Personnel
• Approve the request
• General
• Fill out
• Schedule the request • NONE • 5 Minutes Services Office
Borrower’s slip
Personnel

TOTAL • 10 Minutes
 3. DELIVERIES AND KEEPING OF SUPPLIES, MATERIALS AND EQUIPMENT

Collect, checks and confirm all deliveries items together with the inspector. Take
good care of supplies, materials and equipment for storage and inventory
purposes.

Office or
General Services Office
Division:
Classification
Simple
:
Type of G2G Government to Government
Transaction: G2C Government to Business
Who may
ALL
avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
10. Purchase Order 13. GSO Office
11. Delivery Receipt 14. Client
12. Charge Invoice
FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
• Inspect the completeness
• Submit
of delivered items based
needed • None • 1 Hour • Inspector
on the documents
documents
received.

• Sign Delivery Receipt • None • 1 Minute • Staff

• Inspector, End
• Check delivered items • None • 2 Hour user Supply
Officer
• Prepares Inspection &
• None • 5 Minutes • End user
Acceptance
• Inspector, End
• Signing of inspection and
• None • 5 Minutes User, Supply
acceptance
Officer
3 hours & 10
TOTAL
minutes
 4. REPAIR AND MAINTENANCE OF ALL AIR CONDITIONING UNITS OF ALL
LOCAL GOVERNMENT UNIT OFFICES.

This covers installing, repairing and checking up all air conditioning units of local
government of Jagna offices.

Office or
General Services Office
Division:
Classification
Simple
:
Type of
G2G Government to Government
Transaction:
Who may
Personnel of LGU-Jagna Offices / Department
avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
15. Request Letter ( 1 copy ) 16. GSO Office
FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
• Submit letter • Receive request letter
• GSO
request for and schedule an air con • None • 1 minute
personnel
services mechanic.
TOTAL 1 minute
 5. REPAIR AND MAINTENANCE OF LOCAL GOVERNMENT UNIT JAGNA
VEHICLES.

This covers the check-up and maintenance of Local Government Jagna service
vehicles.

Office or
General Services Office
Division:
Classification
Simple
:
Type of
G2G Government to Government
Transaction:
Who may
Personnel of LGU-Jagna Offices / Department
avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Job Request Form 17. GSO Office
• History of Service vehicle. 18. GSO Office
FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
• Submit the
• Receive request letter • GSO
Job Request • None • 1 minute
and schedule. personnel
Form
TOTAL 1 minute
6. LTO REGISTRATION AND INSURANCE OF LOCAL GOVERNMENT UNITS OF
VEHICLES.
This covers the renewal of registration and insurance of all local government unit
vehicles.

Office or
General Services Office
Division:
Classification: Complex
Type of
G2G Government to Government
Transaction:
Who may avail: Personnel from the Local Government Unit of Jagna
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
19. Vehicle OR / CR 25. GSO Office
20. Stencil of the vehicle 26. Client
21. Smoke Emission Report 27. Client
22. Vehicle Inspection Report 28. Client
23. Photo Of the vehicle (4 sides) 29. Client
24. Copy of sales invoice (if new) 30. Client
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
• Receive all the • 3 minute • GSO
documents and review. • None personnel

• Prepare DV and OBR • 10 Minutes • GSO

• Submit • None
for payment to GSIS personnel
documents insurance.
needed • 2 Minutes • GSO
• None
• Approve OBR and DV personnel

• Process at LGU Budget • Depending of • Budget

• None
office. the situation personnel
15 Minutes (Budget process it
TOTAL
depend upon the situation)
7. REQUEST FOR THE SERVICE VEHICLE
This allows the Local Government Unit personnel to request vehicle for their official
travel.

Office or
General Services Office
Division:
Classification: Simple
Type of
G2G Government to Government
Transaction:
Who may avail: Personnel from the Local Government Unit of Jagna
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
31. Request for vehicle reservation 32. GSO Office

FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
• Go to GSO
office for the • Schedule the request • GSO
• None • 1 Minute
vehicle’s request of the client. Personnel
and availability.
1 Minute (Scheduling it
TOTAL
depends upon the situation)