MPU 3412 COMMUNITY SERVICE PROJECT

PROPOSAL - WRITING GUIDELINES

(SUMMER 2021)

IMPORTANCE:

1. In WORKSHOP 1, students will be ASSIGNED 2 major activities that

the students will have to conduct via SCENARIO PLANNING. The
assigned activities are:
 A bonding/interaction activity.
 A community service activity in the CSP Partner’s site.
These activities are conducted in order to improve the current condition of
the CSP partner assigned to the student.

2. Guidelines for students to plan for the Community Service Project are as
follows:

A. Total Students Involvement in CSP in number of hours: 30 hours

Breakdown
 Discussion & Preparation for Project - 10 hours
 Bonding/interaction activity -10 hours
 Improvement of CSP Site -10 hours

B. Planning for Total Budget for the Community Service Project

 Maximum Fund allocated by university : RM3,000.00
3. Students shall work on the PROPOSAL in the class. The lecturer will
guide the students in the class. Students must show the progress and work
to the lecturer.

4. Draft (1) and Draft (2) are to be submitted by the given deadlines as
marks will be awarded. Non-submission of work will not be granted any
marks.

5. Students are required to submit their own PROPOSAL on/before the

deadline.

6. Delay in submitting the PROPOSAL will be subjected to a penalty of 5%

per day.

7. THE SUBMISSIONS MUST be (1) UPLOADED TO MICROSOFT

TEAMS, (2) SENT TO THE LECTURER VIA EMAIL

8. All enquiries relating to this module are to be sent via email to the lecturer
after the class hours. DO NOT enquire in the chat room or personal
message to the lecturer in the Microsoft Teams during these hours to avoid
any delay in responding.

9. Questions about the completion of MPU, subjects to be taken by students

and time-table are to be directed to the General Studies Department at the
email GeneralStudiesDepartment@nottingham.edu.my. DO NOT enquire
with the lecturer on these matters.
 COMMUNITY SERVICE PROJECT PROPOSAL (30%)

Prepare a written proposal about the community service project. The

components of the proposal should include the followings:

1. COVER PAGE

 To include the University logo, Student details (name, ID, course of

study), Proposal attention to, Date of submission, Title of the
Proposal, watermark for indication of Draft 1/Draft 2 etc.

2. TABLE OF CONTENT

 Should not exceed 1 page and to include the page for each sub header
of the proposal content on one page.

3. INTRODUCTION

 Explain the purpose and content of the proposal.

 An effective introduction is to make the reader aware of what you are
trying to propose and readers should never wonder why they are being
provided certain information.

Example of introduction:
The purpose of this proposal is to request a funding to enable the
students to work in a team to carry out a community service activity to
improve the environment of the selected Community Service Partner
which is Joy Garden Old Folks Home. We plan to organize a luncheon
with the residents of the old folks home and to construct a mini garden
with potted plants, flowers, vegetables to allow the residents staying in
the home to have an area to exercise, relax and to do gardening activities
during their leisure time. We hope to improve the surrounding and
environment of the home so that this can helps to spread awareness
throughout the public that there are still people that require care and
assistance such as the residents in Joy Garden. 
 4. TEAM MEMBERS

 Who are the team members involving in this community service

project?
 List down around a total of 4 – 6 team members.
 List down the working committees of the team and their duties &
responsibilities.
 Refer sample

Task/ Description Person in Charge Responsibilities

A 1-3 words
description of the role The name of the
that is to be filled person A summary of the responsibilities for this role
Example    
To oversee, manage and lead the committees
Organising President Ms ABC
to ensure successful completion of the project
Oversee and present budgets, accounts and
Treasurer Mr DEF
financial statements to committee.

5. COMMUNITY SERVICE PROJECT PARTNER/ SITE

• Which organization?
• Where is this organization located?
• Background/ History (when/where the organisation started, what is
the organization doing, what is their monthly expenses?)
• Their current & future needs (what do they need now, why do they
need it and what do they need in future?)
• Why is this partner chosen? (reasons on why did you select them as
your CSP Partner?)
• Refer sample

i. Organization Name: ABC Old Folks Home

ii. Organization Address: xxxxxxx Selangor

iii. It is an Old folks’ home that takes in poor and abandoned elderlies
for free
iv. Started operating since 2 May 2019.

v. The monthly expenses of the old folks’ home include:

o Rental :RM2,500

o Electricity and Water fees: RM800

o Food expenses : RM2,000

o Transportation : RM500

o Daily necessities : RM1,000

o Medical expenses (excluding drugs): RM1,800

o Others: RM500 (approximately)

vi. Their current & Future Needs

o Some of the residents suffer from long term sickness and

diseases like stroke, heart disease and skin disease and need
long-term medication which adds up to the expenditure of
the home

o Urgent need of monetary donations during the COVID-19

pandemic as the monetary donation didn’t come in as
frequently as before from the public and the home is unable
to organise any fund-raising activities due to MCO.

vii.Why is this partner chosen?

 This home is in in a poverty-stricken condition as their current

income is unable to cover their monthly expenses.

 Need urgent attention, donation and help to continue to ensure

the home can remain in operation to help those in need.

 This home did not get any form of monthly subsidy or grant
from the government.
 6. PROPOSED PROJECT

• List down the bonding/interaction activity that you want to do for the
CSP Partner and how you will do this activity.
• List down the improvement activity that you want to do for the CSP
with the funds received.
• Research the possible CSP activities and make references to past
activities that have been completed by other CSP projects.
• You may get more ideas from reading materials or web resources. It
is compulsory to have a citation of reference made.
• Put in the Proposed timetable/ timeline from planning stage,
preparation stage and implementation stage
• refer sample

Sample of Time table for Overall CSP activity

Sample of Time table
for Event Day

Program Flow for

Event Date
Progra
Time Details Committee Remark
m
7.00am- All committee
Set up Food Stall Set up  
8.30am members
Arrival
8.30am Registration    
of guess
Door gift/ lucky
       
draw
         
         
 • How do both parties (the students' group and partner) benefit from
your contribution?
• Include photographs, chart, tables to make your proposal more
interesting

10.BUDGET

• Review what you have, where will you get the funds, how did you
generate income for your project?
• Define the cost, what is your total expenses to be spent on this
project?
• Create the budget
• For a successful project, a budget should have surplus and not deficit
• Refer sample

SAMPLE: BUDGET FOR REPAINTING OF WALL

ACTUAL
BUDGET
N TOTAL
ITEM TOTAL
o AMOUN
AMOUNT
T
    MYR MYR
A. Total Income    
1 Funding from University RM3,000.00  
 
  Total Projected Income -A RM3,000.00  
       
B. Total Expenses    
1 Transportation Claims RM140.00  
  Total km- 200km for 3 days for 2 cars    
  Mileage claim - RM0.70/km    
2 Purchase materials (paints/brush/glove) RM1,500.00  
  Total paint cost RMxxx/pc x quantity    
  Total brush cost RMxxx/pc x quantity    
  Other misc cost    
  Gloves RMxxx /pc x quantity    
4 F&B for committee & helpers RM200.00  
5 Souvenirs for helpers & residents RM200.00  
  Total Projected Expenses- B RM2,040.00  
       
C BALANCE (A - B)-Surplus/ Deficit RM960.00  
 8. RISK MANAGEMENT
 Risk is the possibility that something harmful or undesirable may
happen.
 Risk management is the procedures to follow to protect everyone from
the possibilities.
 Some community service project activities such as home visits,
painting can present unique risk issues.
 List down the potential risk and adopt a risk management approach
on how to mitigate these risks.
 Refer sample

Risk Management approach on how to

CSP Activities Identified Risk
mitigate the risk
Example    
To minimize food that can caused allergic
Food consumption (such
reactions & to check with CSP site on any
Luncheon with kids as peanuts) leading to
specific food allergic issues among their
an allergic reaction
residents.

To plan activities that suit the physical of the

Bodily injuries during
residents to minimize injuries, to do site visit
activities conducted
beforehand to identify any possible injuries
Repainting of wall such as falling down
at site, to prepare First Aid Kits & to get all
during painting of high
the local clinics, hospitals contact & address
rise area
prepared in the event of an emergency

9. CONCLUSION

• Why should the CSP committee approve the proposed activities and
funding?
• To include the problems and solutions you propose to the CSP
• To put in your request that you are making for funding
• To list down why you and your team are in the most advantageous
position to execute the project.
• To explain why the timing and the necessity of the funding is
imperative.
 Example:
In conclusion, we propose for the CSP committee to approve our
bonding/Interaction activity and the funding request by us because
Home for the Angels only have the funding enough to sustain the daily
necessities of the orphans and this home does not have the excess fund
for any improvement of the environment or living conditions. We
propose that the project should be carried out as soon as possible so
that the orphanage can live comfortably and have a proper and
conductive place to study and have sufficient revision materials so
that they are able to follow up their studies. We are in the most
advantageous position to execute the project because we come from
different backgrounds with different abilities and ideas to help our
CSP partner and we have also conducted many discussions before
making this proposal after considering different elements which we
have compiled all our findings so we are submitting our proposal for
your approval.

10. REFERENCE

Students are required to use purely academic resources including the ones
available publicly online (e.g., academic journals, books, newspaper
articles, etc.) in writing this proposal. Unreliable resources (e.g., Wikipedia,
blogs, slide share, shared documents, tabloids, etc.) are strictly prohibited.
Failure to comply so will result in mark deductions.

For more information on this matter, please refer to:

https://www.nottingham.ac.uk/studyingeffectively/writing/referencing/
styles.aspx

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