9/25/2022

Sourcing and Procurement (Materials

Management)
Generated on: 2022-09-25 14:08:34 GMT+0000

SAP S/4HANA | 1909 (Sep 2019)

PUBLIC

Original content: https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/af9ef57f504840d2b81be8667206d485?locale=en-

US&state=PRODUCTION&version=1909.000

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 9/25/2022

Flexible Work ow for the Approval of Documents in Sourcing and

Procurement
In SAP S/4HANA, you can use the exible work ow for approving procurement documents, such as purchase requisitions,
purchase orders, or supplier invoices. The exible work ow enables you to de ne approval processes according to your
requirements. SAP S/4HANA supports both the SAP Business Work ow (which you may know from the SAP Business Suite) and
the the exible work ow. However, we strongly recommend that you use the exible work ow to make use of features such as
the Fiori apps Manage Work ows for <procurement document> and the display of Approval Details in the procurement
document apps.

The exible work ow for the approval of documents in Sourcing and Procurement is based on a set of prede ned work ow
scenarios and tasks. For an overview, see Flexible Work ow in Sourcing and Procurement: Scenarios and Tasks Overview.

For more information about the exible work ow compared to the SAP Business Work ow, see the following blogs:

SAP S/4HANA Flexible Work ow Overview and Comparison with SAP Business Work ow
https://blogs.sap.com/2018/12/05/sap-s4hana- exible-work ow-overview-and-comparison-with-sap-business-
work ow/

Transition from SAP Business Work ow to Flexible Work ow with SAP S/4HANA
https://blogs.sap.com/2019/07/03/migrating-from-sap-business-work ow-to- exible-work ow/

To con gure the exible work ow for documents in Sourcing and Procurement, you perform several steps as described in the
below linked documents.

 Note
If you are newly installing SAP S/4HANA, many of the Customizing settings may have already been deployed in your system
with the SAP Best Practices Content.

Requests For Quotations (RFQs)

Manage Work ows for RFQs

How to Con gure the Flexible Work ow for RFQs

Perform Customizing for the Flexible Work ow for RFQs

Supplier Quotations

Manage Work ows for Supplier Quotations

How to Con gure the Flexible Work ow for Supplier Quotations

Perform Customizing for the Flexible Work ow for Supplier

Quotations

Scheduling Agreements

Flexible Work ow for Scheduling Agreements

How to Con gure the Flexible Work ow for Scheduling

Agreements

Perform Customizing for the Flexible Work ow for Scheduling

Agreements

Central Purchase Contracts

Flexible Work ow for Central Purchase Contracts

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How to Con gure the Flexible Work ow for Central Purchase
Contracts

Perform Customizing for the Flexible Work ow for Central

Purchase Contracts

Purchase Contracts

Flexible Work ow for Purchase Contracts

How to Con gure the Flexible Work ow for Purchase Contracts

Perform Customizing for the Flexible Work ow for Purchase

Contracts

Purchase Requisitions

Flexible Work ow for Purchase Requisitions

How to Con gure the Flexible Work ow for Purchase Requisitions

Perform Customizing for the Flexible Work ow for Purchase

Requisitions

Centrally Managed Purchase Requisitions

Flexible Work ow for Centrally Managed Purchase Requisitions

How to Con gure the Flexible Work ow for Centrally Managed

Purchase Requisitions

Perform Customizing for the Flexible Work ow for Centrally

Managed Purchase Requisitions

Purchase Orders

Flexible Work ow for Purchase Orders

How to Con gure the Flexible Work ow for Purchase Orders

Perform Customizing for the Flexible Work ow for Purchase

Orders

Centrally Managed Purchase Orders

Flexible Work ow for Centrally Managed Purchase Orders

How to Con gure the Flexible Work ow for Centrally Managed

Purchase Orders

Perform Customizing for the Flexible Work ow for Centrally

Managed Purchase Orders

Service Entry Sheets - Lean Services

Flexible Work ow for Service Entry Sheets - Lean Services

How to Con gure the Flexible Work ow for Service Entry Sheets -
Lean Services

Perform Customizing for the Flexible Work ow for Service Entry

Sheets - Lean Services

Supplier Invoices

Flexible Work ow for Supplier Invoices

How to Con gure the Flexible Work ow for Supplier Invoices

This is custom documentation. For more information, please visit the SAP Help Portal 3
 9/25/2022
Perform Customizing for the Flexible Work ow for Supplier
Invoices

Related Information
Flexible Work ow in Sourcing and Procurement: Scenarios and Tasks Overview

Flexible Work ow in Sourcing and Procurement: Scenarios and

Tasks Overview
In some of the Customizing activities for the exible work ow, you will need to specify the work ow scenario ID, sometimes in
combination with the IDs of the standard work ow tasks. Below, please nd an overview of these IDs for all work ow scenarios in
Sourcing and Procurement.

 Note
The IDs of tasks for the automatic release are not listed, as they don't need to be used in the Customizing activities.

Work ow Scenario ID Work ow Name Standard Task ID Task Name

WS00800157 Overall Release of Purchase TS00800547 Overall release of PR

Requisition
 Note
This scenario will not be
enhanced in future releases.
We recommend that you use
WS02000458

WS00800173 Release of Purchase Requisition TS00800548 Release of PR Item

Item
 Note
This scenario will not be
enhanced in future releases.
We recommend that you use
WS02000471

WS00800193 Work ow for Supplier Quotation TS00800462 Release Supplier Quotation

WS00800238 Work ow for Purchase Order TS00800531 Release of Purchase Order

(Manual)

WS00800251 Work ow for Blocked Invoice TS00800538 Release of Blocked Invoice

WS00800302 Work ow for RFQ TS00800576 Release RFQ

WS00800303 Work ow for Parked Invoice as TS00800577 Release Complete Invoice

Complete Rework Invoice
TS00800585

WS00800304 Work ow for Purchase Contract TS00800578 Release of Purchase Contract

(Manual)

WS00800305 Work ow for Scheduling TS00800580 Release of Scheduling

Agreement Agreement

WS00800321 Work ow for Service Entry Sheet TS00800593 Release SES

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 9/25/2022

Work ow Scenario ID Work ow Name Standard Task ID Task Name

WS00800333 Work ow for Centrally Managed TS00800600 Release of Centrally managed

PO PO

WS00800346 Work ow for Central Purchase TS00800607 Release of Central Contract

Contract

WS02000434 Overall Release of Central PR TS02000677 Overall Release of Central PR

WS02000438 Release of Central PR Item TS02000687 Release central PR Item

WS02000458 Overall Release of Purchase TS02000702 Overall release of Purchase

Requisition Requisition

WS02000471 Release of Purchase Requisition TS02000714 Release of Purchase Requisition

Item Item

WS02000485 Approve Centrally Managed PR TS02000734 Release of Centrally Managed

- Overall Purchase Requisition

WS02000494 Work ow for Centrally Managed TS02000737 Release of Centrally Managed

PR Item Purchase Requisition Item

My Inbox in Sourcing and Procurement

For more information about the app My Inbox, see My Inbox. For information about approval of procurement documents using
the exible work ow, see Flexible Work ow for the Approval of Documents in Sourcing and Procurement.

This is custom documentation. For more information, please visit the SAP Help Portal 5