GoAStandard Account Supplier Guide - FINAL

Government of Alberta
One Government eXperience (1GX)

Standard Account Supplier Guide
CONFIDENTIAL
Contents
Table of
Home- Table of Contents
Ariba Network
Overview
Account
Set Up
Section 1: Section 2: Section 3:
Purchase
Ariba Network Overview Account Set Up Purchase Orders
Orders
Documents
Other
Methods
Invoice
Section 4: Section 5: Section 6:
Other Documents Invoice Methods Help Resources
Resources
Help
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an SAP affiliateaffiliate
company.Company. ǀ CONFIDENTIAL
All rights
All rights reserved. reserved.
Contents
Table of
Section 1: Ariba Network Overview
Ariba Network
Overview
Account
Set Up
What is Ariba Government of
Purchase
Alberta on Ariba
Orders
Network?
Network
What is Ariba Network? Supported Documents
Introduction to Standard
Documents
Not Supported Documents
Other
Account
Methods
Invoice
Resources
Help
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Contents
Table of
What is the Ariba Network?
Ariba Network
Overview
The Government of Alberta selected Ariba Network as the electronic transaction provider for our modern One Government eXperience
(1GX) system. You are invited to join Ariba Network and discover an easier, faster and more cost-effective way to do business with us.
Customer Supplier
Account
Set Up
Advance Invoices
Shipment
Notices
Purchase Catalogs
Order
Confirmations Online
Purchase
Orders
cXML
Ariba
Purchase Discovery EDI
Orders
CSV
Documents
Other
Methods
2+ million $850B >60%
Invoice
Trading Partners In Annual Global 2000 use the Netw ork
Commerce
65+ million 190 60+ million
Resources
Annual Invoices Countries Annual Purchase Orders
Help
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Introducing Ariba Network, Standard Account
Contents
Table of
The Government of Alberta is introducing One Government eXperience (1GX), a modern business support system that
Ariba Network
uses Ariba Network, Standard Account via interactive email for procurement. It also uses the capabilities of new
Overview
technology to make it easier, faster and more cost-effective to do business together. There is never a cost for an
Ariba Network Standard Account and no transaction fees when doing business with the Government of
Alberta.
Account
Set Up
 What is Standard Account?
Standard Account on Ariba Network via interactive email gives you a quick and easy NO COST, NO FEES way to
do business with the Government of Alberta. A Standard Account is free but fees may apply for other customers.
Purchase
Orders
 What does this mean for you?
Whether you supply goods, services or construction, transacting on Ariba Network via a NO COST, NO FEES Standard
Documents
Account with the Government of Alberta makes it easier to bid, fulfill orders, receive payment, and more!
Other
 What are the benefits?
Standard Account enables you to quickly transact with the Government of Alberta
Methods
at NO COST and NO FEES, improve customer retention, and get paid faster. The
Invoice
Government of Alberta also offers a NO COST, NO FEES Enterprise Account.
Resources
Help
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Contents
Table of
Review Government of Alberta Specifications
Supported Documents
Ariba Network
Overview
Supported
• Purchase Order Confirmations • Service Entry Sheets
Apply against an entire PO or specific line items Apply against a single purchase order referencing a line item
Account
Set Up
• Advance Shipment Notices • Service Invoices
Apply against PO when items are shipped Invoices that require service line item details
• Detail Invoices • Line Level Credit Invoices/Credit Memos
Purchase
Orders
Apply against a single purchase order referencing a line item Line level credits; quantity adjustments
• Partial Invoices • Header Level Credit Memos
Apply against specific line items from a single purchase order Credit Memos applied against entire invoices
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Review Government of Alberta Specifications
NOT Supported Documents
Ariba Network
Overview
NOT Supported:
• Summary or Consolidated Invoices
Apply against multiple purchase orders; not accepted by Government of Alberta
•
Account
Invoicing for Purchasing Cards (P-Cards)
Set Up
An invoice for an order placed using a purchasing card; not accepted by Government of Alberta
• Duplicate Invoices
A new and unique invoice number must be provided for each invoice; Government of Alberta will reject duplicate invoice numbers unless
Purchase
Orders
resubmitting a corrected invoice that previously had a failed status on Ariba Network
• Paper Invoices
Paper invoices won’t be accepted by the Government of Alberta from suppliers enabled in Ariba Network; submit invoices in Ariba Network
Documents
•
Other
Non-PO Invoices
Apply against a PO not processed through Ariba Network; not accepted by Government of Alberta
• BPO Invoices
Methods
Invoices against a blanket purchase order; not accepted by Government of Alberta
Invoice
• Contract Invoices
Apply against contracts; not accepted by Government of Alberta
Resources
Help
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Contents
Table of
Section 2: Set Up Your Account
Ariba Network
Overview
Account
Set Up
Basic Account Advanced Account
Purchase
Orders
Configurations Configuration
Accept Invitation Roles and Users
Documents
Other
Complete Profile Overview of the Standard
Email Notifications Account Dashboard
Methods
Invoice
Resources
Help
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Contents
Table of
Receive Interactive Email Order from Government of Alberta
Ariba Network
Click the Process Order button in the PO notification (interactive email)
Overview
Account
Set Up
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Sign up for Standard Account
Select the Sign up option to create a new Standard Account
Ariba Network
-OR- use your existing Standard Account by clicking on Log in
Overview
Account
Set Up
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Configure Account, Accept Terms of Use, and Register
Ariba Network
Overview
Account
Set Up
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Government of Alberta Specific Account Configuration
Ariba Network
Overview
✓ VAT ID / TAX ID – select Company Settings in the top right corner, go to Company Profile and select the Business tab. In the
section Financial Information enter your Vat ID / Tax ID. (optional).
✓ Remittance Address – select Company Settings in the top right corner and go to Remittances. In the EFT/Check
Account
Set Up
Remittances section select Create and complete all required fields marked by an asterisk. (optional)
✓ Currency – The currency that Ariba Network uses in the service subscription area of your account is controlled by your
organization’s location, which you specify in User Account Navigator > My Account > Preferences. (optional)
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Configure Your Email Notifications
The Network Notifications section indicates which system notifications you would like to receive and
Ariba Network
allows you to designate which email addresses you would like to send them to.
Overview
1. Click on Notifications under Company
Account
Set Up
Settings icon.
2. Network Notifications can be accessed

from here as well, or you may switch to
Purchase
the Network tab when in Notifications.
Orders
3. You can enter up to 3 email addresses
2
per notification type. You must separate
Documents
each address with a comma but include
Other
NO spaces between the emails. 3
Methods
Invoice
Resources
Help
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Contents
Table of
Set Up User Accounts
Roles and Permission Details
Ariba Network
Administrator
Overview
• There can only be one administrator per ANID (Ariba Supplier Account)
• Automatically linked to the username and login entered during registration
• Responsible for account set-up/configuration and management
Account
Set Up
• Primary point of contact for users with questions or problems
• Creates users and assigns roles/permissions to users of the account
Purchase
Orders
User
• Up to 250 user accounts can exist per ANID (Ariba Supplier Account)
• Can have different roles/permissions, which correspond to the user’s actual job responsibilities
Documents
• Can access all or only specific customers assigned by Administrator
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Create Roles and Users (Administrator Only) 1
Ariba Network
Overview
1. Click on the Users tab on the
Company Settings icon menu.
The Users page will load.
2. Click on the Create Role button in the Manage Roles 4
Account
Set Up
section and type in the Name and a Description for
the Role. 5
3. Add Permissions to the Role

that correspond to the user’s
Purchase
3
Orders
actual job responsibilities by
checking the proper boxes and 2
click save to create the role.
4. To Create a User Click on Create User button and
Documents
add all relevant information about the user including
Other
name and contact info.
5. Select a role in the Role Assignment section and
Click on Done.
Methods
Invoice
Resources
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Table of
Modifying User Accounts (Administrator Only)
Ariba Network
1. Click on the Users tab.
Overview
2. Click on Edit for the selected user. 1
3. Click on the Reset Password Button to reset

the password of the user.
Account
Set Up
4. Other options:
• Delete User
• Add to Contact List 2 4
Purchase
•
Orders
Remove from Contact List
• Make Administrator
Documents
Other
Methods
Invoice
3
Resources
Help
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Contents
Table of
Overview of the Standard Account Dashboard
The Dashboard/Homepage is restricted for Standard Account users with the Inbox, Outbox, Catalogs and Reports tabs greyed out. Standard
Ariba Network
Account users can use the Dashboard to resend a Standard Account purchase order, set up routing information, access Company Profile
Overview
information and access the Supplier Information Portal.
3
4
2
Account
Set Up
1
1. Tabs
2. Upgrade – Click here
to Upgrade to an
Purchase
Orders
Enterprise Account
3. Company Settings
icon 5
Documents
4. Help Centre
Other
5. Select button to
resend Purchase
Orders
Methods
Invoice
Resources
Help
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Contents
Table of
Section 3: Purchase Order Management
Ariba Network
Overview
Account
Set Up
Purchase Order
Purchase
Orders
Management
View Purchase Orders
Documents
Respond to Purchase
Other
Orders
ERS Purchase Orders
Retrieve Purchase Orders
Methods
Invoice
Resources
Help
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Contents
Table of
Purchase Orders
Viewing and Responding to Purchase Orders
Ariba Network
Overview
Purchase Orders cannot be viewed directly in the Dashboard when using a Standard Account. They will be sent directly to the email address
for your account and must be accessed through that email. When viewing the order, you will have several action buttons that will allow you
to respond to the Purchase Order:
1. Click “Process Order” to view the Purchase Order in the SAP Ariba Dashboard. Once you click the process order button, you will be
Account
Set Up
taken to the PO details page where you can create an order confirmation, ship notice, and invoice.
2. If there are questions about the PO, click “Post message” to send a message to the buyer.
Purchase
Orders
Documents
Other
1
Methods
2
Invoice
Resources
Help
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Contents
Table of
Purchase Orders
SAP Ariba Purchase Orders
Ariba Network
Overview
When viewing the Purchase Order in SAP Ariba, you will have several action buttons that will allow you to respond to the Purchase Order:
1. Click “Create Order Confirmation” to confirm the order (note: this is an optional feature for Government of Alberta Suppliers)
2. Click Create Ship Notice to create a ship notice (note: this is an optional feature for Government of Alberta Suppliers)
3. Click “Create Invoice” to submit an Invoice against the Purchase Order (note: invoice submission through SAP Ariba is required for all
Account
Set Up
Purchase Orders submitted through SAP Ariba.)
Purchase
3
Orders
2
1
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Purchase Orders
Resending a Purchase Order email
Ariba Network
Overview
Sometimes you may need to resend a copy of a purchase order to your email to take action if the PO email was deleted or sent to an
incorrect address. To have the PO email resent:
1. Click “Select” beside the Purchase Order you would like to view
2. Select “Send me a copy to take action” to send the Purchase Order to the email address set up in your SAP Ariba Account.
Account
Set Up
3. This will resend the PO email so you can click the Process Order button and create the invoice.
Purchase
Orders
Documents
Other
1
Methods
Invoice
2
Resources
Help
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Contents
Table of
Section 4: Other Documents
Ariba Network
Overview
Account
Set Up
Purchase
Order Confirmations Advanced Ship Service Entry Sheet
Orders
Notices (ASN)
(OC) (optional) (optional) (required)
Confirm Entire Order Create Ship Notice Locate a Service PO
Documents
Other
Update Line Items Delivery Terms and Auto-Generate Service Sheet
Transportation Details
Check Status
Details
Methods
Submit Ship Notice and
Invoice
Status
Resources
Help
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Contents
Table of
Create Order Confirmation (optional)
Confirm Entire Order
Ariba Network
Overview
This slide explains how to Confirm Entire Order.
1. Enter Confirmation Number which is any 4
number you use to identify the order 1
confirmation.
Account
Set Up
2. If you specify Est. Shipping Date or Est.
Delivery Date information, it is applied for all line 2
items.
3. You can group related line items or kit goods so
Purchase
Orders
that they can be processed as a unit.
4. Click Next when finished.
5. Review the order confirmation and click Submit.
Documents
Other
6. Your order confirmation is sent to the Once the order confirmation is submitted,
Government of Alberta. the Order Status will display as Confirmed.
When viewing documents online, links to all
related documents are displayed.
Methods
Click Done to return to the Inbox.
Invoice
Resources
Help
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Contents
Table of
Create Order Confirmation (optional)
Update Line Items
Ariba Network
Overview
1. Select Update Line Items, to set the status of each line item.
2. Fill in the requested information (the same as for Confirm All
option).
3. Scroll down to view the line items and choose among possible
Account
1
Set Up
values:
4. Confirm – You received the PO and will send the ordered
items.
Purchase
5. Backorder – Items are backordered. Once they are available
Orders
in stock, generate another order confirmation to set them to
confirm. 2
Note: If your customer is allowing Supplier Network Collaboration
Documents
(SNC), your Order Confirmation must be initiated within Ariba. 3
Other
Methods
Invoice
Resources
4 5
Help
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Contents
Table of
Confirm Order (optional)
Update Line Items - Backorder
Ariba Network
Overview
1. Enter the quantity backordered in the Backorder
data entry field.
2. Click Details to enter Comments and Estimated
Shipping and Delivery Dates for the backordered 1 2
Account
Set Up
items on the Status Details page.
3. Click OK when done.
Note: If using several statuses for a line item, the
sum of the quantities for the statuses should equal
Purchase
Orders
the line item quantity.
4. Click Next.
Documents
Other
3
Methods
Invoice
Resources
Help
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Contents
Table of
Confirm Order (optional)
Update Line Items
Ariba Network
Overview
1. Continue to update the status for each line item on the
purchase order. Once finished, click Next to proceed to
the review page.
2. Review the order confirmation and click Submit. Your
Account
Set Up
order confirmation is sent to Government of Alberta.
3. The Order Status will display as Partially Confirmed if
items were backordered or not fully confirmed.
4. Generate another order confirmation to set them to
Purchase
Orders
confirm if needed. 5
5. Click Done to return to the PO.
Documents
3
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Create Ship Notice (optional)
Ariba Network
Overview
1. Create Ship Notice using your Ariba account once items
were shipped.
Multiple ship notices per purchase order might be sent. Click
the Create Ship Notice button.
1
Account
Set Up
2. Fill out the requested information on the Shipping PO form.
The Packing Slip ID is any number you use to identify the
Ship Notice. Choose Carrier Name and then Tracking # and
Shipping Method will appear.
Purchase

Orders
NOTE: Suppliers are REQUIRED to provide an
Actual or Estimated Shipping Date on all Ship Notices
3. Enter Ship From information by
clicking on Update Address. Any
Documents
3
Other
field with an asterisk is required.
4. Check if Deliver to information is
correct. Click OK.
Methods
Invoice
4
Resources
Help
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Contents
Table of
Delivery Terms and Transportation Details (optional)
Ariba Network
Overview
1. Delivery terms and other transportation details can be included on
all advance ship notices to support a broader range of shipping
information collaboration.
Account
Set Up
1
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Details (optional)
Ariba Network
Overview
1. Scroll down to view line item
information and update the quantity
shipped for each line item.
2. Click Next to proceed to review your
Account
Set Up
Ship Notice.
Purchase
Orders
Documents
Other
Methods
Invoice
2
Resources
Help
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Contents
Table of
Submit Ship Notice (optional)
Ariba Network
Overview
1. After reviewing your Ship Notice, click Submit to send Ship Notice to
Government of Alberta. Ship Notices provide improved communications to 3
help avoid unnecessary calls to order support department.
2. After submitting your Ship Notice, the Order Status will be updated to
Account
Set Up
Shipped. Submitted Ship Notices can be viewed from by clicking the link
under the Related Documents from the PO View.
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Auto-Generate a Service Entry Sheet
Create a Service Sheet from an Invoice
Ariba Network
For customers who allow automatically generated service sheets, you can create service invoices for each service line on a service order,
Overview
and the corresponding service sheets are automatically generated and sent to the Government of Alberta.
To create an auto-generated Service Sheet
Account
Set Up
1. Click on Create Invoice and select
Standard Invoice.
2. Review the Pop-Up message on your
Purchase
Orders
screen, alerting you of the auto-generation
(see right).
3. Click the X to proceed with invoice creation
and submission.
Documents
Other
4. Once the invoice is approved, the service
sheet will automatically generate and be Note: If clicking the box to not show the warning message again,
sent to Government of Alberta for approval. please be aware that service sheets will continue to auto-generate
for customers with this option enabled during invoice creation.
Methods
Invoice
Resources
Help
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Contents
Table of
Section 5: Invoice Methods
Ariba Network
Overview
Account
Set Up
Invoice Invoice Methods
Purchase
Orders
Information
Government of Alberta PO Flip

Specifications
Documents
Other
Invoice Rules
Methods
Invoice
Resources
Help
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Contents
Table of
Government of Alberta Invoice Requirements
Ariba Network
Overview
1. Suppliers can enter Credit Memos at the header level or line item level
2. Suppliers cannot reject entire Purchase Orders and must Update their Purchase Order at the Line
Account
Set Up
Item Level
3. Suppliers are required to provide an Actual or Estimated Shipping Date on all Advance Ship Notices
4. Suppliers are required to provide a Reason for every Credit Memo
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Review Government of Alberta Invoice Rules
Ariba Network
Overview
These rules determine what you can enter when you create invoices.
1. Login to your Ariba Network account via supplier.ariba.com
2. Select the Company Settings icon dropdown menu and under Account
2
Account
Set Up
Settings, click Customer Relationships.
3. A list of customers is displayed. Click the name of Government of
Alberta (Government of Alberta).
Purchase
Orders
4. Scroll down to the Invoice Setup section and view the General Invoice
3
Rules.
5. Click Done when finished.
Documents
Other
4
Methods
Invoice
Resources
Help
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Contents
Table of
Invoice via PO Flip
Header
Ariba Network
Overview
Invoice is automatically pre-populated with the PO data. Complete all fields
marked with an asterisk and add tax as applicable.
1. Click Create Invoice- Standard Invoice on the PO details page. 1
Account
Set Up
2. Enter an Invoice # which is your unique number for invoice identification.
The Invoice Date will auto-populate. 2
Purchase
3
Orders
3. You can also add some additional information to the Header of the
invoice such as: Special Handling, Payment Term, Comment, Attachment,
Shipping Documents.
3
4. Scroll down to the Line items section to select the line items being
Documents
Other
invoiced.
Note: Attachment file size should not exceed 40MB.
4
4
Methods
Invoice
Resources
Help
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Contents
Table of
Invoice via PO Flip
Line Items
Ariba Network
Overview
Line Items section shows the line items from the Purchase Order. 1
1. Review or update Quantity for each line item you are invoicing.
2. If you wish to exclude a line item from the invoice, click on the line item’s
green slider. You can also exclude the line item by clicking the check box to
Account
Set Up
the left and clicking ‘Delete’.
2
Note: You can generate another invoice later to bill for the excluded item.
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
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Contents
Table of
Invoice via PO Flip
Detail Line Items
Ariba Network
Overview
3. Additional information can be viewed at the Line Item Level by editing a Line Item.
Account
3
Set Up
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
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Contents
Table of
Invoice via PO Flip
Line Item Comments
Ariba Network
Overview
1. To add comments at the line items select Line Items, then click at Line Item Actions >Add >
Comments.
2. Upon refresh or Update, the Comments field will display. Enter applicable Comments in this field.
3. Click Next.
Account
Set Up
Purchase
Orders
3
Documents
Other
1
Methods
Invoice
2
Resources
Help
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Contents
Table of
Invoice via PO Flip
Review, Save, or Submit to Customer
Ariba Network
4
Overview
1. Review your invoice for accuracy from the Review
page. Scroll down the page to view all line item
details and invoice totals.
2. If no changes are needed, click Submit to send the
Account
Set Up
invoice to Government of Alberta.
3. If changes are needed, click Previous to return to Note: In the event of

previous screens and make corrections before errors, there will be a
Purchase
submitting.
Orders
notification in red where
information must be
corrected
Documents
Other
Methods
Invoice
Resources
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Table of
Section 6: Ariba Network Help Resources
Ariba Network
Overview
Account
Set Up
Customer Support
Purchase
Supplier Additional
Orders
Information Portal Resources
Customer Support Training and Resources Upgrade to an Enterprise
Documents
FAQ Account
Other
Useful Links and
Webinars
Methods
Invoice
Resources
Help
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Contents
Table of
Customer Support
Supplier Support During Deployment Supplier Support Post Go-Live
Ariba Network
Overview
Ariba Network Registration or Configuration Support SAP Ariba Global Customer Support
• Email SAP Ariba Enablement Team at • Support available through the Help
GOA_Enablement@ariba.com Center section of your account. Click on the
Account
Set Up
Support button to create a Service Request
- Registration/ Account Configuration with Customer Support.
- Supplier Fees
- General Ariba Network Questions
Purchase
Orders
Government of Alberta Enablement Business Support
• Email Government of Alberta Enablement Team at
1GXSupplierHelp@gov.ab.ca
Documents
Other
•Call 1GX Supplier Helpdesk at 780-643-0150
- Business-Related Questions
Methods
Invoice
Government of Alberta Supplier Information Portal
• Find your supplier information portal HERE
Resources
Help
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Contents
Table of
FAQ (1/2)
Q: What is Standard Account capability on Ariba Network?
A: Ariba Network, Standard Account capability is a new, fast, free way to automate business with any customer. Support for most transaction types helps
Ariba Network
maximize efficiency and meet buyer compliance requirements. There is no need to upgrade, unless you are ready for advanced capabilities such
Overview
as support for catalogues, back-end integration or to manage larger document volumes through online access
Q: How can I access this new capability?

A: The Government of Alberta will start the onboarding process by sending the supplier a purchase order document via email. Once the PO email is
received, follow the ‘Process Order’ button to create a new account or link to an existing Standard Account. .
Account
Set Up
Q: What document types are supported for this free account?
Purchase
A: Suppliers transact unlimited documents such as orders, order confirmation (OC), advance ship notices (ASN), and service entry sheets (SES),
Orders
PO-invoices using PO-Flip (convert orders into an e-invoice with the simple click of a button), non-PO invoices and credit memos, invoice status
notifications, payment proposals, and remittance details.
Q: What if I have already signed up for Ariba Network? Can I switch to Standard Account?
Documents
Other
A: If you are already using Ariba Network with another customer, we recommend that you continue using this transaction method. There is no direct way to
change an Ariba Network subscription (Enterprise account) to a Standard Account but we suggest you discuss your circumstances with either the
Government of Alberta Supplier Enablement lead at 1GXSupplierHelp@gov.ab.ca, or Ariba rep at GoA_Enablement@ariba.com.
Methods
Q: Am I required to register on Ariba Network to use Standard Account?
Invoice
A: Yes , you must register on Ariba Network to use a free Standard Account. This free account is not the same as the Enterprise Ariba Network account.
You only need to upgrade to an enterprise account on Ariba Network when you determine that you desire the additional functionality.
Resources
Help
© 2019
© 2018 SAP SE
SAP SE or or an SAP
All rights
Contents
Table of
FAQ (2/2)
Q: How do I invoice a purchase order if I lose the email notification?
Ariba Network
A: If you misplace a purchase order (PO) email notification, you have the following options:
Overview
• Resend the PO email: Log in to your Ariba Network Standard Account. In the PO list on the home dashboard of your account, click
Select > Send me a copy to take action in the Action column next to the PO.
• Request a manual copy of the PO from Government of Alberta: After you have a copy of the PO, you can create and submit a non-PO invoice.
Account
Set Up
Q: How do I create documents against purchase orders from the Government of Alberta?
A: To process a purchase order, you need to click the Process Order button in the purchase order email notification.
After you register or log in to your Ariba Network Standard Account, you are taken to the purchase order details page, where you can
create documents like order confirmations, ship notices, and invoices against the purchase order.
Purchase
Orders
Q: How do I add purchase orders to my existing Ariba Network Account?
A: If you've previously registered a Standard Account or enterprise account on Ariba Network to transact with a different customer, you
have the option to add the transactions with your new customer to your existing account.
Documents
Other
To add your new purchase orders to your existing account:
1. In the purchase order email notification, click Process order and then click Log in on the Standard Account landing page.
2. Log in with the administrator username and password for the existing account.
Q: What should I do if my registration confirmation link is expired?
Methods
Invoice
A: If the confirmation link expired immediately after receiving the email, please log in to your account
directly at https://supplier.ariba.com
If the confirmation is accepted, you will be able to view your account. If you are unable to access your account, you can request to
Resources
resend the confirmation email.
Help
© 2019
© 2018 SAP SE
SAP SE or or an SAP
All rights
Contents
Table of
Training & Resources
Government of Alberta Supplier Information Portal
Ariba Network
Overview
1. Select the Company
Settings icon Menu in the
top right corner and then
click the Customer
Account
Relationships link.
Set Up
2. Select the buyer name to
view transactional rules:
The Government of Alberta
Purchase
Invoice Rules determine 1
Orders
what you can enter when
you create invoices.
3. Select Supplier Information
Documents
Portal to view documents
Other
provided by your buyer.
2 3
Methods
Invoice
Resources
Help
© 2019
© 2018 SAP SE
SAP SE or or an SAP
All rights
Contents
Table of
Standard Account vs. Enterprise Account on Ariba Network
Features Standard Account Enterprise Account
Access Through email notifications Online dashboard
Ariba Network
Overview
Company Profile
Purchase Order, Order confirmation (full & partial),
Ship Notice, Service Entry Sheet, (Non-PO) Invoice,
Credit Memo
Account
Electronic Catalogs
Set Up
Invoice status Email notifications Outbox with easy access from any browser
Legal Archive Email notification and online download • Long-term invoice archiving for global compliance (Regional
restrictions apply)
• Capability to mass download invoices for local archiving
Purchase
Orders
Ariba Support Online Help Center • Support via phone, chat, or email
• Direct access to enablement experts for onboarding assistance
• Technical support for configuration and integration assistance
• Online educational training courses
Documents
Integration
Other
Reporting
Multiple customer relationships

Multi users
Methods
Invoice
Mobile App
Ariba Discovery Fees may apply to respond to leads. Fees may apply to respond to leads.
Click here for more information. Click here for more information.
Resources
Fees FREE Fees may apply, See complete details.
Help
ǀ CONFIDENTIAL
NO COST, NO FEES to transact with the
© 2019
© 2018 SAP SE
SAP SE or or an SAP
company.Company. All rights
Contents
Table of
Upgrade to Realize the Full Value of Ariba Network
Note: Upgrading your account to Enterprise is NO COST, NO FEES when transacting with the Government of Alberta. (Fees may
apply if transacting with other customers).
Ariba Network
Overview
Upgrade
Account
Set Up
Purchase
Orders
Documents
Other
Methods
Invoice
Resources
Help
© 2019
© 2018 SAP SE
SAP SE or or an SAP
All rights
Contents
Table of
Supplier Help Resources
Ariba Network
The Help Center will provide assistance while using your Standard Account:
Overview
• Click the Help Center link at the bottom of your interactive email
• When logged into your Standard Account, click the Help Center link in the upper
Account
right corner to expand the panel and gain access to relevant help topics
Set Up
The Ariba Network, Standard Account support page will provide access to:
Purchase
Orders
• A summary of Standard Account features
• A quick tutorial on how to reply and respond to Government of Alberta
• Side-by-side comparison of Standard account and Enterprise account
Documents
Other
• The Supplier Success Session Portal to register for an upcoming live demo
• A pre-recorded overview and demo of Standard Account
Methods
Invoice
For questions for the Government of Alberta, please contact the Government of Alberta’s
Supplier Management Team at 1GXSupplierHelp@gov.ab.ca
Resources
Help
© 2019
© 2018 SAP SE
SAP SE or or an SAP
All rights
Contents
Table of
Useful Links and Webinars Available
Links Webinars
Ariba Network
Overview
 Ariba Network Hot Issues and FAQs  Supplier Success Sessions
 Ariba Cloud Statistics and Network Notification  Created by Ariba Network Customer Support
Account
 Example topics:
Set Up
 Detailed information and latest notifications about
product issues and planned downtime – if any –  Introduction to Ariba Network
during a given day  Registration
 SAP Ariba Discovery  Invoicing
Purchase
 Using the help center
Orders
 Ariba Network Overview
 30 on Thursdays
 Support Center
 Information sessions on Supplier best practices
 Learning Center  Example Sessions:
Documents
 Uncover Advanced Functionality to Maximize
Other
Value
 Introduction to Supplier Electronic Integration
 Roadmap to Your Ariba Network Subscription
 Live Demonstrations
Methods
Invoice
 Understand SAP Ariba’s solutions
 Example Demos:
 PunchOut for e-Commerce managers
Resources
 Creating electronic catalogs
Help
 Integrating with your customers through cXML
© 2019
© 2018 SAP SE
SAP SE or or an SAP
All rights
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GoAStandard Account Supplier Guide - FINAL

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Government of Alberta

One Government eXperience (1GX)

65+ million 190 60+ million

Accept Invitation Roles and Users

2. Network Notifications can be accessed

3. Add Permissions to the Role

3. Click on the Reset Password Button to reset

View Purchase Orders

Note: If your customer is allowing Supplier Network Collaboration

To create an auto-generated Service Sheet

Government of Alberta PO Flip

1. Click Create Invoice- Standard Invoice on the PO details page. 1

2. If no changes are needed, click Submit to send the

3. If changes are needed, click Previous to return to Note: In the event of

Supplier Support During Deployment Supplier Support Post Go-Live

Q: How can I access this new capability?

Q: What should I do if my registration confirmation link is expired?

Multiple customer relationships

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