Minimum System Requirements

ñ Windows 2000/XP/Vista Operating System

ñ Pentium® II 400 MHz CPU
ñ 128 MB R∞ª
ñ 32 MB RAM graphics card
ñ QuickTime Player 6 or later
ñ CD-ROM drive
ñ 16-bit sound card

ñ Mac OS X
ñ G4 @ 200 MHz CPU
ñ 256 MB RAM
ñ 32 MB RAM graphics card
ñ CD-ROM drive
ñ 16-bit sound card
 Table of Contents
1. What is an Interactive Whiteboard? ............................................................. p. 3
2. What equipment do I need to use the IWB software? ............................ p. 3
3. Running the application ........................................................................... p. 4
On an IBM compatible PC .......................................................................... p. 4
On a Mac OS .............................................................................................. p. 4
4. Navigation ................................................................................................. p. 5
5. Task types and how to complete them .................................................... p. 10
Clicking ...................................................................................................... p. 10
Clicking and dragging ................................................................................ p. 16
6. The toolbar ................................................................................................ p. 17
7. The toolbar at a glance ............................................................................. p. 17
8. Using the tools .......................................................................................... p. 18
PC Mode .................................................................................................... p. 18
Pencil .......................................................................................................... p. 18
Highlighter ................................................................................................. p. 18
Create Text Box .......................................................................................... p. 18
Select Pencil / Highlighter Thickness ........................................................... p. 19
Select Pencil / Highlighter Colour ................................................................ p. 19
Zoom .......................................................................................................... p. 19
Eraser and Eraser Thickness ........................................................................ p. 20
Hide Part of the Screen .............................................................................. p. 20
Isolate Part of the Screen ........................................................................... p. 21
Page Controls ............................................................................................. p. 21
Print ........................................................................................................... p. 21
Clear Notes ................................................................................................ p. 21
Undo / Redo ............................................................................................... p. 21
Save and Load Notes .................................................................................. p. 21
Saving Notes ........................................................................................... p. 22
Loading Notes ......................................................................................... p. 23
9. Using Note Exporter on an IBM compatible PC ........................................... p. 24
Exporting Notes .......................................................................................... p. 25
Importing Notes .......................................................................................... p. 27
10. Using Note Exporter on a Mac OS .............................................................. p. 29
Exporting Notes .......................................................................................... p. 30
Importing Notes .......................................................................................... p. 31
11. Troubleshooting ........................................................................................ p. 34
12. Contact support ........................................................................................ p. 34

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 Welcome to Access 2 Interactive Whiteboard (IWB) software.This application
is designed to follow the Access 2 course and enhance your own and your
learners’ experience in the language classroom.

What is an Interactive Whiteboard?

An Interactive Whiteboard is a type of touch-sensitive board, which has the power to transform
any classroom into a dynamic learning environment.
It allows teachers and students to participate interactively in activities projected onto the board
from a data projector which is connected to a computer.
Interactive whiteboards are very popular in schools and they are much more lively and interesting
than conventional teaching. They provide ways to show students anything which can be presented
on a computer (educational software, videos, websites etc). Research has shown that teaching
through interactive whiteboard software has numerous advantages:
ñ It can accommodate different learning styles.
ñ It is suitable for both small and large groups of students.
ñ It helps increase students’ attention span.
ñ It assists the assimilation of new information.
ñ It dramatically increases real teaching time.
ñ It reduces the time teachers need for preparation.
ñ It eliminates the need for additional equipment (DVD player, CD player etc).
All in all, it is a powerful teaching tool that will transform your lessons and your classroom!

What equipment do I need to use the IWB software?

ñ A computer (IBM compatible or Mac OS)
ñ A projector
ñ An interactive whiteboard or a device that turns a plain whiteboard into an interactive whiteboard
ñ Speakers

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 Running the application
On an IBM compatible PC
The application should run automatically when you insert the CD into your CD drive. If it does not,
please follow these steps:
1. Go to START>MY COMPUTER.
2. Locate the icon of your CD drive. With the Access 2 Interactive Whiteboard disk inside your
drive, right-click the icon of your CD drive and choose EXPLORE.
3. In the new window that appears, double-click on Access_2PL.exe.

On a Mac OS
When you insert the CD into your drive, an icon will appear on your desktop with the name
Access_2 (see Fig 1).

Fig 1

If you click it, the contents of the CD will appear in a browser window with the following icons
and file names (see Fig 2).

Fig 2

Click the icon to run the application.

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 Navigation
By clicking this button you
can EXIT the application,
at any time.

Once the application has run in your

system, the first screen you see is the
MAIN MENU (see Fig 3). By clicking any of
the titles or their numbers, you can enter
the corresponding section of the course.
All sections that appear in the MAIN MENU
lead to SUBMENUS. For example, if you
wish to enter Module 1, Click 1 or Day after
day (see Fig 3).

Fig 3

Once in the MODULE MENU (see Fig 4)

you can enter the desired lesson of Unit 1
by clicking the cover page, 1a, 1b, 1c, 1d,
1e or 1f.

If you click this button,

you can go back to the
MAIN MENU at any time.

Fig 4

In the LESSON MENU the active tasks you

can enter are indicated by a red circle (see
Fig 5). Click a task to enter. This allows you
the flexibility to skip certain tasks or pick
up from where you left off in the previous
lesson.

This button will take you to

the previous menu; in this
case, the MODULE 1 MENU.

Fig 5

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 Fig 6 Fig 7

These two buttons will take you to Clicking this button SHOWS
the PREVIOUS and NEXT tasks, THE ANSWER(S) to the tasks.
respectively.

For example, Fig 6 shows the screen for Exercise 2, in Lesson 2b.

While navigating, you will notice a few

more buttons that are designed to help
you do the tasks. For instance:

Some exercises provide

you with the additional
option of DELETING THE
ANSWER KEY. Clicking
this button will allow you
to restart the task as
many times as you wish.
Fig 8

Click this button to PLAY a

further extension GAME.

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 Fig 9 Fig 10

Clicking this button will show a screen with Once you have gone through the Grammar
the GRAMMAR REFERENCE related to the Reference, click this button to return to the
particular unit and exercise (see Fig 10). EXERCISE SCREEN.

Clicking this button will activate

the ANIMATED PRESENTATION
of grammar for the particular
exercise (see Fig 11).

Click this button to EXIT.

Click this arrow to GO TO

THE NEXT SCREEN.

Fig 11

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The SONGSHEETS, SELF CHECK and EXAM SKILLS sections are organised in a similar way. For
instance, if you click to enter the SONGSHEETS section from the MAIN MENU, first you will see
the SONGSHEETS MENU (see Fig 12). Clicking any of the song titles or their pictures will take you
to that particular song (see Fig 13).

Fig 12 Fig 13

Clicking on the PLAY button underneath the lyrics of the

song activates the AUDIO. You can click on the PAUSE button
at anytime. As each line is sung, it is highlighted in a different colour,
to help students follow the correct line as they sing along.

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In a similar manner, if you enter the SELF CHECK or the EXAM SKILLS sections, first you will see
the SELF CHECK or EXAM SKILLS MENUS (see Fig 14 and 16). Clicking any of the spreads will take
you to the corresponding submenus (see Fig 15 and 17). Again, the circled activities are the
interactive tasks included in the software.

Fig 14 Fig 15

Fig 16 Fig 17

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 Task types and how to complete them
The Access 2 IWB is designed as a teaching aid to be used in conjunction with the coursebook
and for this reason the content is identical. However, in order to do the exercises, you will have to
carry out two basic computer actions – clicking and clicking and dragging.
Here is an overview of the types of tasks in this software and how to do them:

Clicking
In most exercises click the SHOW KEY buttons to reveal the suggested answers (see Fig 18-19).

Fig 18 Fig 19

The buttons shown in Fig 20 are the

SHOW KEY buttons.

Fig 20

Sometimes, clicking on the correct answer will reveal another SHOW KEY button. Clicking that SHOW
KEY button reveals the reference in the text (see Fig 21) or further language practice (see Fig 22).

Fig 21 Fig 22

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In multiple choice tasks clicking the
correct answer may change its colour (see
Fig 23), underline it (see Fig 24) or circle it
to indicate its accuracy (see Fig 25).

Fig 23

Fig 24 Fig 25

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Clicking is also used in pronunciation tasks. Click the HEADPHONES next to each item to activate
the audio as well as the SHOW KEY button to reveal the answer to the task (see Fig 26). In some
tasks, clicking the correct column will reveal a tick (see Fig 27).

Fig 26 Fig 27

In listening exercises, there is a simple

AUDIO PLAYER (see Fig 28). All its buttons
are activated by a click (see Fig 29).

Click the numbers of each

item to reveal a CLUE.

Fig 28

Click and drag this indicator to

the left or right to adjust the
VOLUME of the recording.
Click and drag the
SEEK BAR INDICATOR
to locate a specific
point in the recording.

PLAY / PAUSE
Fig 29
GO TO THE BEGINNING /
END of the recording.

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 You will also notice a TAPESCRIPTS
button in listening tasks. This will
reveal the tapescript of an audio
recording.

Fig 30

In Listen, read and check tasks, the tapescripts or the texts will be revealed if you click the SHOW
KEY button (see Fig 31-32).

Fig 31 Fig 32

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In Explain the words in bold tasks, the definitions and examples of the words will be revealed if you
click on the bolded words in the text (see Fig 33-34).

Fig 33 Fig 34

In all reading tasks, the texts will be revealed if you click the SHOW TEXT button (see Fig 35). By
clicking the button, you can hide the text and return to the task (see Fig 36).

Fig 35 Fig 36

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The Extra activities for weaker classes present similar tasks (see Fig 37-38).

Fig 37 Fig 38

Click to ENTER the extra Click to EXIT the extra

activity. activity.

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 Clicking and dragging

Fig 39 Fig 40

Fig 41 Fig 42

To match any item (word, phrase, picture, etc) to another, you simply click the item and drag it to
the place you have chosen (see Fig 39-42). If the answer is wrong, it will bounce back to its original
position.

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 The toolbar
At the bottom of every screen, you will find the Toolbar.

Fig 43 Fig 44

If for any reason you wish to hide the toolbar during your lesson, you can do so by
clicking the arrow on the left-hand side (see Fig 43). To make it reappear, you can click the arrow
on the right (see Fig 44).

The toolbar at a glance These little green triangles indicate that there
are further options available for this tool.

Select pencil / Isolate part

highlighter Save notes
of the
colour screen
Create Zoom
Pencil text box Print
Undo

Eraser and Redo

Highlighter eraser
Notes page
thickness
PC mode Select pencil / controls
highlighter Hide part of Load notes
thickness the screen Clear notes

Fig 45

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 Using the tools
PC MODE: After you have used one
of the tools, click this to regain your
normal mouse pointer function. This
way you can once again click and click
and drag.

PENCIL: Click to turn your mouse

pointer into a pencil. Now you can
make your own notes on every screen Fig 46
provided in this software – a very useful
tool if you want to write students’ own
answers during prediction warm-up or
error correction (see Fig 46). Make sure
you select a colour and thickness for
your pencil before you actually write
anything (see SELECT PENCIL /
HIGHLIGHTER THICKNESS and COLOUR).

HIGHLIGHTER: Click and drag on

every word, phrase or sentence you
wish to highlight in a text (see Fig 47).
Again, you have the option of
selecting the colour and thickness of
your highlighter first.
Fig 47

CREATE TEXT BOX: If you don’t want to use the pointer/electronic pen of your interactive
whiteboard, this is a useful alternative for making notes. Click and drag to create a text
box and type in your notes (see Fig 48).
Drag the grey
bar to MOVE
This is a sample text box: the text box.

Click and drag the

This is the TEXT arrows to RESIZE
BOX FORMATTING the text box.
PANEL.

Fig 48

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 Once you have created a textbox, a formatting panel appears so you can customise your
text (see Fig 49).

This indicator shows This indicator shows that Increase font

that these colours are these colours are applicable size by 1 pt Click to underline
applicable to the text. to the background. with each click. your text.

Click a colour for Click to make

Click a colour for your text.
your background. your text bold.

Fig 49
Click to make your background Decrease font Click to Click to
transparent so you can see your notes size by 1 pt italicise bullet
superimposed on the screen. with each click. your text. your
text.

SELECT PENCIL/HIGHLIGHTER THICKNESS: Once

you have clicked this tool, another options panel
appears (see Fig 50). Click any of the brush
strokes to select the thickness of your pencil or Fig 50
highlighter.

SELECT PENCIL/HIGHLIGHTER COLOUR: Click to reveal the colour options panel and select
a colour for your pencil / highlighter (see Fig 51). This is a very useful tool if you like to use
colour-coding while teaching.

Fig 51

ZOOM: Once you have clicked this tool, another options panel appears (see Fig 52).

Click and drag this Click this to exit

diagonally over the the zoom mode.
part of the screen you
want to zoom into.
Fig 52

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For example, Fig 53 shows a zoomed in area of a screen.

In the bottom right hand corner, there are

four arrows pointing to the top, bottom,
left and right. By clicking them individually
you can navigate the screen.

Fig 53

ERASER and ERASER THICKNESS: When you click

this tool, another options panel appears so you can
select the thickness of your eraser (see Fig 54). Click
the circle of your choice to select the thickness of
your eraser and your pointer turns into an eraser.
Drag it over the area you wish to erase. If you want Fig 54
to erase a text box, simply click it once and the entire
textbox will be deleted.

HIDE PART OF THE SCREEN: When you click and drag over a selected area with this tool,
you can hide areas such as individual illustrations, paragraphs, words, phrases, etc (see
Fig 55). This will give you the opportunity to explore tasks and texts further.

Fig 55

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ISOLATE PART OF THE SCREEN: When
you click and drag over an area of the
screen with this tool, the section you
have selected will be visible and
therefore focus students’ attention
directly on it. The rest of the screen
fills up with the colour of your choice
(see Fig 56). Fig 56

PAGE CONTROLS: Clicking this tool will Click to

Click to Click to
reveal another options panel so you can go to
Current make a add a
the next
organise your notes in different layers page page page.
page.
opaque.
(see Fig 57). Each layer works as a blank
page you can write your notes on. This
page can be either transparent and
visible over the task screen, or opaque
and function like a conventional
whiteboard. The difference is that now
you can prepare your notes before your Click to Total Click to
lesson, or save them after the lesson so go to the Click to
number make a
previous delete a
as to use them again in the future, with of pages. page
page. page.
the same class or a different class of the transparent.

same level. Fig 57

PRINT: Click this to print the screen you are working on, as it is – with notes. Please note
that the preferred printing mode for this feature is landscape.

CLEAR NOTES: Click this to erase all your notes on a particular screen.

UNDO / REDO: Click to undo or redo any action you have just done.

SAVE and LOAD NOTES: These two tools are especially useful if you want to use
the same notes with another class on a different day. Please note that the
Access 2 IWB notes and annotations can be accessed only through this software;
therefore, they will be saved in a file created by the software and identified by the
software alone.

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 Saving Notes

First you need to make notes,

either using the pencil or the
text box tool, as in the
example in Fig 58.

Fig 58

Then click SAVE . A blue window

appears with the options SAVE and CANCEL.
Type a name for your notes in the field that
appears above these two options and click
SAVE. It is best to name your notes according to
the unit, exercise, page number and possibly the
date you created them (see Fig 59). For example,
you could name a file 3e_Ex1_17Oct08. In
this way, you can locate them easily once you
have accumulated a long list of notes.

Fig 59

It is possible that your system will notify you

that ‘Local’, i.e. this software, is trying to
store a file in your computer (see Fig 60). Click
ALLOW.
Now you have successfully saved your notes.

Fig 60

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Loading Notes

Click LOAD NOTES to load a page of

notes you have saved. Another blue window
appears with the options LOAD and CANCEL
(see Fig 61). Click the file name of your notes
and then click LOAD.

Fig 61

Your saved notes will appear

in the same manner as they
did when you saved them
(see Fig 62).

Fig 62

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 Using Note Exporter on an IBM compatible PC
As you save notes while using the Access 2 IWB Software, you may wish to share them with other
teachers using this software. You may also wish to use them on a different computer for a
different class of the same level. In order to do either, you have to export your saved notes.
For this purpose, we have included the Note Exporter utility in this software. Please note that this
function is only available for systems that are using the same software and that for Note Exporter
to function correctly, you need to have saved at least one set of whiteboard notes.

To run Note Exporter go to My Computer.

Then, right-click on the icon Access_2
on your disk drive. A drop-down menu will
appear (see Fig 63). Click EXPLORE.

Fig 63

In the new window that appears, double-click

the NoteExporter.exe icon (see Fig 64).

Fig 64

Note Exporter will now start. The new window that

appears will offer you two options (see Fig 65).
Click EXPORT NOTES if you want to transfer
notes from this computer to another computer.
Click IMPORT NOTES if you want to transfer
notes to this computer from another computer.

Fig 65

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 Exporting Notes

N.B.: Before exporting any notes, you will need to have created a folder in your computer into which
your notes will be exported. In this example, we have named this folder Access2IWB.

When you click EXPORT NOTES the computer

will start searching your hard disk for any
interactive whiteboard notes that may exist
on it. You will see the message in Fig 66.

Fig 66

After a few minutes, you will be prompted to

enter the application file identifier (see Fig 67).
This is the file in which the software saves all
your notes. Please type
Access2PL
in the space provided. Please note that this
file name is case-sensitive, so it is important
that you type it in correctly. Now click OK. Fig 67

A window will appear that asks you to specify

the folder in your system where you wish to
export your notes. Select the drive and the
folder from the drop-down menu and click
OK (see Fig 68).

Fig 68

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Please note that, after saving your exported
notes on your computer, you may transfer
them onto a CD or DVD, a floppy disk or a
USB memory stick.
Once you have specified where you want your
notes to be saved, click OK. You will see the
message shown in Fig 69 after a few seconds.
Fig 69

The saved notes files have now been moved to

the folder that the user specified (see Fig 70).

Fig 70

You can rename the file if you wish. However, please DO NOT CHANGE THE FIRST SEVEN
CHARACTERS (Acc2PL_) OR THE EXTENSION, as this will make your notes untraceable by the
application.
You can now store the file(s) you exported on any storage media, or send them by email. When
you want to use these files on another computer, use the IMPORT NOTES function.

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 Importing Notes
To import your exported notes onto another computer that has the same software, run Note
Exporter as described in the previous section (see Exporting Notes).

When you see the window shown in Fig 71,

click IMPORT NOTES.

Fig 71

The message in Fig 72 will appear.

Fig 72

After a few minutes, you will be prompted to

enter the application file identifier (see Fig 73).
Please type
Access2PL
in the space provided. Again, please
remember that this is a set file name and that
it is case-sensitive. Now click OK.
Fig 73

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 Δhe message in Fig 74 will appear. Click OK.

Fig 74

The next window will ask you to specify the

folder in which you have saved the exported
notes (see Fig 75). Scroll down the menu and
select the folder. Then, click OK. In this
particular example, the user has saved their
exported notes on their computer in a folder
called Access2IWB. However, you can import
notes from a CD, DVD, USB stick or any other
portable medium.

Fig 75

When you have successfully imported the

notes, the window in Fig 76 will appear.

Fig 76

In order to view the imported notes, you may now load them using the LOAD NOTES function.

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 Using Note Exporter on a MacOS
Note Exporter operates in a slightly different manner on a Mac Os.

To run Note Exporter, insert the disk into your

Fig 77 drive. The icon shown in Fig 77 will appear on
your desktop.

When you click it, the contents of the disk

appear in a browser window with the icons
and file names shown in Fig 78.

Fig 78

Click the icon to run the application.

Note Exporter will now start. The new window

that appears will offer you two options (see
Fig 79).
Click EXPORT NOTES if you want to transfer
notes from this computer to another
computer.
Click IMPORT NOTES if you want to transfer
notes to this computer from another computer.
Fig 79

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 Exporting Notes

When you click EXPORT NOTES the computer

will start searching your hard disk for any
interactive whiteboard notes that may exist
on it. You will see the message in Fig 80.

Fig 80

After a few minutes, you will be prompted to

enter the application file identifier (see Fig 81).
This is the file in which the software saves all
your notes. Please type
Access2PL
in the space provided. Please note that this
file name is case-sensitive, so it is important
that you type it in correctly. Now click OK.
Fig 81

A window will appear that asks you to specify

the folder in your system from which you
wish to export your notes (see Fig 82). Select
the drive and the folder from the drop-down
menu and click CHOOSE.

Fig 82

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Please note that, after saving your exported
notes on your computer, you may transfer
them onto a CD or DVD, a floppy disk or a
USB memory stick.
Once you have specified where you want your
notes to be saved, click OK. You will see the
message shown in Fig 83 after a few seconds.
Fig 83

The saved notes files have now been moved to the folder the user specified. You can rename the
file if you wish. However, please DO NOT CHANGE THE FIRST SEVEN CHARACTERS (Acc2PL_)
OR THE EXTENSION, as this will make your notes untraceable by the application.
You can now store the file(s) you exported on any storage media, or send them by email. When
you want to use these files on another computer, use the IMPORT NOTES function.

Importing Notes

To import your exported notes onto another computer that has the same software, run Note
Exporter as described in the previous section (see Exporting Notes).

When you see the window shown in Fig 84,

click IMPORT NOTES.

Fig 84

The message in Fig 85 will appear.

Fig 85

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After a few minutes, you will be prompted
to enter the application file identifier (see
Fig 86). Please type
Access2PL
in the space provided. Again, please
remember that this is a set file name and
that it is case-sensitive. Then click OK.
Fig 86

The message in Fig 87 will appear. Click OK.

Fig 87

The next window will ask you to specify the

folder in which you have saved the exported
notes (see Fig 88). Scroll down the menu and
select the folder. Please note that you can
import notes from a CD, DVD, USB stick or
any other portable medium. Click CHOOSE.

Fig 88

When you have successfully imported the

notes, the message in Fig 89 will appear.

Fig 89

Again, in order to view the imported notes, you may now load them using the LOAD NOTES
function.

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Troubleshooting
Problem
I insert the CD in my CD drive but
nothing happens.
I’ve just written some notes and I
want to go back to using the main
application, but it seems that I cannot
click on anything.
Note Exporter cannot find my files.
My pages do not print properly.
Contact support
In case you have any queries on the use of Access 2 IWB, please contact us at
IWBsupport@expresspublishing.co.uk .
Solution
Your computer’s autorun feature is
possibly disabled. Go to My Computer
and double click on the Access_2
icon. In the new window that opens,
double-click on the Access_2 icon.
Make sure you return to PC Mode
using the PC mode icon.
ñ Make sure you have typed the
application file identifier correctly.
For Access 2 IWB, the file
identifier is Access2PL.
ñ If the problem persists, avoid using
other applications while running
Note Exporter.
Make sure your printer is set to print
in landscape mode for optimum
results.
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USER’S
MANUAL