Session Creation Guidelines on

CU-Verse LMS
(For Both Theory and Practical Courses)
Introduction
This SOP has been developed to illustrate the steps to be followed to create live sessions
inside the CU LMS courses.

Session Naming Nomenclature (Session of 40 minutes each)

3 Letter of Day_Slot Number as per Timetable_Subject Type(Student Group)
Slot
Slot Timing as on CUIMS
Number
1 9:40 am to 10:20 am
2 10:25 am to 11:05 am
3 11:10 am to 11:50 pm
4 11:55 am to 12:35 pm
5 12:40 pm to 01:20 pm
6 01:25 pm to 02:05 pm
7 02:10 pm to 02:50 pm
8 02:55 pm to 03:35 pm
9 03:40 pm to 04:20 pm

For e.g.
Theory session on Monday at 10:25 am will be assigned session name as
Mon_2_Theory

Practical session on Thursday at 11:10 am for group A will be assigned session name as
Thu_3_Practical(A)

Practical session on Friday at 9:40 am for group B will be assigned session name as
Fri_1_Practical(B)

Tutorial session on Wednesday at 11:10 am for group A will be assigned session name as
Wed_3_Tutorial(A)

Tutorial session on Saturday at 9:40 am for group B will be assigned session name as
Sat_1_Tutorial(B)

Note : For two or more consecutive sessions as per timetable , two or more individual
online sessions (of 40 minutes each) are to be created.
Microsoft Teams Meeting
Step 1. Open the course where you want to create the session and then navigate to the Live
Session Links tab.

Step 2. You can enable/disable editing mode by using Turn editing on/off button.
In editing mode click on Add an activity or resource option.
Step 3. After clicking on Add an activity or resource option, the following popup will be
displayed.
Click on Resources tab and the select URL.
Step 4. After selecting URL, the following interface will be used for creating a new session
with corresponding controls/options.
The Session name to
created as per Session
creation nomenclature,

On top of description
textbox, select the
Teams Meeting icon.

Step 5. After selecting Teams Meeting, the following interface can be used for creating a
new session with corresponding controls/options.
You have to Sign in using your MICROSOFT cuchd email ID.
Step 6. After logging in to MICROSOFT cuchd email ID, the following interface will
give you an option to create a meeting link.
You are requested to kindly send all the queries related to CUCHD email password reset
at password@cumail.in
Step 7. After logging in to MICROSOFT cuchd email ID, the following interface will
give you an option to create a meeting link.

Click on create after

selecting date and time.

Date and Time settings to be done

as per CUIMS timetable.
NOTE : Only one session is created
as per date selected and is NOT
RECURRING, i.e. NEW SESSION
has to be created every time.

NOTE : Only one session is created as per date selected and is NOT RECURRING, i.e.
NEW SESSION has to be created every time.

Step 8. After session creation, the link (URL) will be generated.

Step 9. Click on Meeting Options to do the session settings.

Step 10. Do the session settings as shown and click on SAVE button at bottom.
 People in my organization
option to be selected so that
only validated users with cuchd
email ID can join.

For presenting permission.

A student can be promoted to
presenter later on during the
session.

For mic and camera permission.

A student can be given these
permissions later on during the
session (if required).

To enable Student reactions

Allow attendance report

Click on Save after changes

Step 11. After Clicking ADD LINK button on bottom of LMS page, the link will be inserted
in description box.
Step 12. Cut the link and paste it in the EXTERNAL URL textbox, just above the description
box.

The selection to be done as

shown.

The selection to be done as

shown.
 The selection to be done as
shown.

The selection to be done as

shown.

The selection to be done as

shown.

The selection to be done as

shown.

The selection to be done as

shown.

Click on Save to
save the changes.
Step 13. After joining the session you will see the following screen.

Chat Recording & other settings

Participants List

Meeting Time Counter

Mic
Enable/Disable

Webcam
Enable/Disable Share
Raise Hand and other reactions
Screen/Whiteboard

Leave : Disconnect yourself

(PLZ NOTE IT WILL NOT END MEETING FOR ALL).
Use dropdown button and select End Meeting to
end meeting for all.
Step 14. Other Settings in Session.
Start the Recording by clicking on the option available in More menu alongside
the reactions option.

Open participants list

Manage Session Permissions

DONOT SHARE THIS LINK

WITH STUDENTS.

To allow student to present.

Step 15. After ending the session, the following option to be used to download attendance
from MS teams.

Snapshot of attendance file

 SOME IMPORTANT POINTS

1. After completion of session, don't just disconnect yourself instead of ending the full
session which will cause the meeting to still be running.
2. NO student should be allowed as NON-CUCHD ID guest.
3. Attendance cannot be recorded automatically during breakout groups.
4. Alternatively, you can download the attendance as follows OR
You may also take manual attendance towards the end of session for backup.

For Attendance List before leaving the Session

 Guidelines for Attendance Marking

1. The attendance of the classes conducted must be marked manually by selecting

Present/Absent in the attendance marking module on CUIMS.
2. The class session has to be created for at-least 40 minutes duration on MS Teams as
per winter term framework.
3. The student needs to be marked as PRESENT if he/she is observed to be
present for at-least 30 minutes (the time written in the Duration column of the
sheet) in the attendance sheet.
4. The Role in the CSV generated for attendance on MS Teams Platform must be as
“attendee” not as “guest”.
5. In case of any indecent behaviour observed at the part of the student in the online
session, the student may be removed from the session and report may be sent to
HOD.