REPORT WRITING

A report is a written account of an incident heard, seen, done or experienced and meant to be
published about an event that has taken place in the past.

A report must have a good introduction, complete reporting and proper conclusion.

•All the reports are to be written in third person, passive voice( generally) , and PAST TENSE.

•There should be 3-4 paragraphs-

First paragraph: Introduction/ expansion of the headline ; mention what, date, time, place.

Second & third Paragraph: Details of the event ( activities, guests etc for events ; causes,
effects etc for incidents ; also add eye witness account.

Last paragraph: Conclusion/ steps taken or required

•It should be factual not give information that seems fictitious or personal.
• It should avoid use of pronouns like ‘I’, ‘me’, ‘you’ , and imposing any personal views.

FORMAT

1.For newspaper report:

Heading, By-line, Place, date, and time if relevant and then the responses to the questions
what, where, when, who, how.

Headline

- (Writer's Name)
Staff Correspondent, The TOI

Date and Place

Para 1

Para 2

Para 3

2.For magazine report:

Heading, By-line, place date, time if relevant in the first few lines of the first paragraph &
responses to the questions what, where, when, who, how (if it is a description of an event). You
can start with a quote or a slogan if you want.

VALUE POINTS FOR REPORTS

A. Robbery/ Accident/ Calamity/ Disease Outbreak/Civic Problem

1. Catchy Headline
2. Give reason, if any/ motive
3. Details in brief
4. Eyewitness account
5. Casualties, damage, etc. (if any)
6. Actions taken
7. Relief measures (if applicable)
8. Conclusion/ comments
B. Cultural/ Sports Events

1. Occasion/ organizer/ sponsor, etc.

2. Date, venue, time
3. Chief Guest/ special invitees
4. Objectives and main highlights of programme
5. Prize distribution/ Annual Report (if any)
6. Message by Chief Guest/ dignitary
7. Vote of Thanks
8. Overall response to the event

C. Competitions

1. Occasion/ organizer
2. Date, venue, time, objective
3. Name of the competition, level, topic, if any, participation
4. Inaugural ceremony/ welcome
5. Chief Guest, judges, etc.
6. Highlights related to performance, result, etc.
7. Prize distribution
8. Special remarks/ address (if any)
9. Vote of Thanks

D. Workshop/Seminar/ Talk

1. What, by whom, for whom

2. Date, venue, duration, etc.
3. Guest speakers, panel of experts, etc.
4. Chief Guest, invitees, etc.
5. Activities undertaken
6. Aids used- PPT, Audio-Visual, charts, documentary films
7. Literary or field activities (if any)
8. Interactive session, question-answer round (if any)
9. Expert's comments
10. Vote of Thanks
11. Overall effect of the event

E. Rally/ Drive/ Campaign

1. What, by whom
2. Duration, venue or places covered
3. Objective, motto (if any)
4. Activities undertaken
5. Any display/ educational material used, like banner, placard, pamphlet, etc.
6. Special remarks by a dignitary/ Chief Guest, etc.
7. Overall success

F. Camp/ Visit/ Exhibition

1. Place, destination, etc.

2. Organizer, sponsor (if any)
3. Duration, date, etc,
4. Number of persons/ visitors, etc.
5. Description as applicable -
.purpose and nature of camp, activities undertaken
.places of sightseeing, food, scenic beauty
.theme of exhibition, type, range, quality of exhibits
6. Overall response

SAMPLE REPORTS

( Newspaper reports)
# POLLUTED WATER AFFECTS SURAJPUR WETLAND

By Kushagra Dixit, HT

NOIDA, March 14, 2021 :

Domestic and industrial pollution seemed to be taking a toll on the Surajpur wetland as a stream
that recharged the lake was covered with an unusual white foam on Saturday.

While the forest department and pollution board was yet to establish toxicity, experts opined that
the foam, also seen on the Yamuna when it is grossly polluted, suggested so. Spread over 308
hectares, of which 60 hectares is a lake, the wetland is city's largest reserve forest and one of
three major birding hot spots, the others being Okhla Bird Sanctuary and Dhanauri wetland. "It's
killing the serenity and tranquility of the lake. The stinking drains that is going into the Surajpur
wetland lake can be noticed by anyone and it's obviously hampering the wet land's health," said
Sumedh 99 Nagrare, a Delhi-based birder. "It is not a good sign. Such water bodies are
considered dead and unsupportive of biotic life," said Rashmi Verma who is also a senior fellow
at union ministry's department of science and technology (DST).

"It was not a stream, rather a toxic fuming drain that should not be let into the lake. Forest
department should take a note and do something to stop it," said Pranav Awalkar, a Noida
based birder.

# WATER SUPPLY HIT IN E DELHI FOR 48 HOURS

:Soumya Pillai
soumya pillai@htlive.com

NEW DELHI, March 13,2021:

Several parts of east and north-east Delhi con tinued reeling under an acute water shortage for
more than 48 hours on Sunday, as the Delhi Jal Board (DJB) carried out repair work of an
interconnection pipeline. A statement issued by the DJB on Sunday said that ‘the work on a
1,200mm main pipe line, supplying water to the east and north-east parts of the national capital,
was completed by 4pm on Sunday and the evening supply was restored in
many parts.’

Despite the assurance that the evening water supply will be resumed in most parts, residents of
most localities said that water was not available till at least late Sunday. Areas worst hit by
shortage were Shahdara, Ghazipur, Laxmi Nagar and Pandav Nagar. Ramesh Patel, a resident
of Mandawali, said that the water supply in his colony has been hit for three days now. He said
that by Saturday evening, the last drop of water that was stored had been exhausted, and he
went around with empty buckets for search of some water to meet basic household
requirements. "We went to the local shops and even they did not have water. I heard that in
some shops in Pandav Nagar, drinking water bottles are being sold for R100 per bottle. People
are desperate and some shopkeepers are taking advantage of that," Anita, another resident,
said.
Many people also took to social media to reach out to the DJB, desperately trying to get some
information on water availability Some also highlighted that while the supply was impacted, no
efforts were made by the Delhi Jal Board to ensure the availability of water tankers or other
sources. A senior DJB official, however, denied the allegation and said water tankers were
running late because of the increased demand, but were being made available wherever supply
was hit.

Abhishek Dutt, Congress party spokesperson and municipal councillor from south Delhi's
Andrews Ganj, said that the water shortage was also being experienced in parts of south Delhi.
He urged the Delhi Jal Board officials to take note of the residents’ sufferings and take the
required steps to minimize the water supply problems.

(Magazine Report)

# TREKKING CAMP OF NCC STUDENTS

by Anjali , Troop Captain

Forty students of St. Marks school's NCC unit guided by Mr. R.B.Sachan, Programme Officer
went on a ten-day trekking camp to Forests of Bhind (MP) during the summer holidays. The
group set out from the school campus on 10 May 2021 in a specially arranged bus. The group
went up to Morena forest in the bus. They started walking from there with the essential things
packed in their backpacks. They reached the wild areas of the forest of Bhind by evening. The
tents were raised in convenient places near the river Yamuna. Dinner was prepared with the
help of students. All dined in the moonlight and had a comfortable sleep.

The next day saw a bright sunrise and all got ready for the first trek to the Shiv temple, then
came back. All enjoyed adventure games like rappelling, rock climbing, Tarzan swing. In the
evening , all enjoyed dancing, singing around the camp fire. The students shared interesting
experiences of the day under a beautiful starlit sky.

For the next 8 days, all trekked around the nearby hills, invigorated by the physical exercise. It
was a wonderful outdoor experience for the students who were all praise for the fresh air, lush
greenery all around. They returned to the campus safely on 21 May, learning significant lessons
of life skills , awareness of self and environment in the lap of nature.The camp was unanimously
eulogized as a fulfilling and enriching experience.

Q. You are Rakhi/Rakesh, the Head Girl/Boy of Sardar Patel Public School, Ranchi. Write a
report in 120-150 words for the school magazine on the Inter-School Debate Competition that
was organized in your school recently.

#INTER SCHOOL DEBATE COMPETITION -Rakesh, Head Boy

Sardar Patel School organized an Inter School Debate Competition on 29 August 2021 from 10
a.m. to 1 p.m. in the School Auditorium. Twelve prestigious schools of Ranchi participated in the
much awaited debate.

The Principal, Mrs. Shanta Gupta introduced the Chief Guest, Dr. Suraksha Sharma, the HOD
of English of Government Arts and Commerce College, Ranchi. A panel of four judges from
different schools presided over the competition. The participants debated enthusiastically on the
motion, 'Examinations are not a true reflection of a student's ability'. They made their arguments
more emphatic with their earnest facial expressions and voice modulation. They also interjected
other speakers.While the speakers in favour of the motion highlighted the need to respect the
unique individuality and other talents of students, their opponents argued for the necessity of a
common platform, same parameters for assessment purposes.

The best team prize was bagged by St. Francis School. The judges congratulated the winners
heartily. The Chief Guest gave a motivating speech about the role of examinations in life. The
Principal proposed the Vote of Thanks. Overall, the competition was an enthralling experience
for the speakers as well as the audience.

# GNPS Rajouri Garden Celebrated World Environment Day by Ravi Sharma

New Delhi, 2nd July 2021 : Students of Guru Nanak Public School, Rajouri Garden participated
in a function to celebrate World Environment Day on 5th June at Vigyan Bhavan. It was also the
30th anniversary of National Museum of Natural History . President of India, R N Kovind was the
Chief Guest .The other guests included Narain Meena - Minister of State for Environment, G
Raghupathy -Minister of State for Forests and Wildlife, the school Chairman - Mr Inder Singh.

The students presented Prakriti Vandana- a song and dance. An effective skit- ‘Dharti ka swarg’
, was also presented, wherein experts from National Museum of Natural History including Dr
Naaz Rizvi and Jayati Vij directed the students. The song presentation prepared under the able
guidance of Biswajeet Sen forced the audience to introspect. The vote of thanks was proposed
by the Director, National Museum of Natural History, Dr Venugopal.

# Workshop on Personality Development

by Rajesh, Class XII-C

Six students of J D school were sponsored to attend the recent two-day Personality
Development Workshop conducted by M/s Creative Solutions Consultants at Sarabhai Seminar
Hall in the city. This workshop was also attended by students of Class XII of other schools so
that the total number of participants were 35.

This workshop featured presentations by eminent personalities on various topics like

Communication skills, Presentation Skills, Time Management, Team Building. Each presentation
was followed by a one-hour discussion on the concerned topic, which was the most beneficial
part of the workshop. The presentations were conducted by Rajat Puri, Communications
specialist, Sarvesh Mittal, NDTV Presenter, Sudhir Das, Independent Consultant and others.

Such an eminent gathering of professionals generated the necessary enthusiasm among the
students so they asked the maximum question. Tthe workshop was highly beneficial in guiding
the participants about the various ways for strengthening their physical, mental, emotional and
social skills for a happy and successful future.

# Silver jubilee Celebrations at SPS, Gorakhpur

by Saurabh Singh, XIIB

Subhash Public School, Gorakhpur, recently completed its twenty-five years of establishment on
5th February, 2021. The management and staff of the school organised a grand function to
celebrate the same.

Mr Prabhat Gupta, the DM of Gorakhpur, graced the occasion as the Chief Guest. The school
premises was attractively decorated for the celebrations and the Chief Guest was received by
the Director and the Principal of the school at the main gate. After the Saraswati Vandana and
welcome song, Mr Praveen Nangia, the school Principal, gave a brief speech highlighting the
meritorious services of the school to the cause of education for the past 25 years.The students
who were the allrounders of each class were awarded medals by the DM. Students of the five
Houses presented a musical extravaganza which was the special feature of the show.

The Chief Guest appreciated the musical presentation and gave a motivating speech
acknowledging the exceptional contribution of the school in the field of education. The event
came to an end with the Vote of Thanks presented by the Head Boy and the Head Girl of the
school.

QUESTIONS FOR PRACTICE

1.Ranikhet district, Uttarakhand, on the occasion of Basant Panchami celebrations had

organized a three-day cultural festival. You are Bhupinder/ Priyanka Bhisht. Your newspaper
had deputed you to cover the inaugural event of this festival. As a newspaper reporter, use the
given cues along with your own ideas to write a report about the same in 120-150 words.
• Big crowds -main grounds of the marketplace
• Colourful decorations
• Inauguration-local panchayat member to inaugurate.
• Folk dance and songs
• Speeches

2. House sparrow, declared Delhi’s state bird in 2012, almost disappeared from the capital
afterwards.The lack of nesting space, the loss of native grasses , and increase in air, noise
pollution made the house sparrow vanish from urban settlements. Some positive changes in the
environment recently lead to sparrow sightings in greater numbers. As a reporter for The
Hindustan Times, write a report ( 120-150 words) on the sparrow population showing an
increase, the reasons and people’s reactions.

3. HT - Debate Delhi, a state level debate competition was organized by the Hindustan Times
for school students to give them a platform to share their opinions on pertinent issues. Many
prestigious schools participated in the event that had renowned jury members. Write a report (
120-150 words) for the newspaper about the event giving details of the participation, result.

4. 32 young boys/girls were selected for this year's National bravery awards for children given
at the Republic Day. Write a report ( 120-150 words) on the brave children’s meeting with the
President, the Prime Minister and other dignitaries and their participation in the Republic Day
Parade to be published in your popular local newspaper.

5. Your school organised a cleanliness drive on Mahatma Gandhi's birth anniversary. Students
took the responsibility of keeping the classrooms, corridors, assembly and playgrounds, canteen
area clean. Write a report for your school magazine in about 120-150 words describing how the
drive was organised and how successful it was. You are Ashutosh /Ashna of Class 12.
6. You are Shivani / Shivank, Head of the History Club of RM Public School, Janak Puri, Delhi.
Your school organised Heritage awareness programme in your school to create awareness
regarding our monuments. Write a report on this programme for your school magazine in about
120-150 words.

7. Renowned cricketers played a 20-20 cricket match organized by Human Touch, a charitable
organization that works to provide education to the underprivileged children. Write a report (
120-150 words) for Sports Star, a popular sports magazine giving important details, highlights
and the result of the event.

8. Write a report for the ‘Journal of Natural Remedies’ in about 120-150 words about the medical
properties of plants like Aloe Vera, Curry plant, Basil/ Tulsi, Mint etc. In your report, include
information about how such plants are being used in Indian homes for their magical, curative
properties.