Purpose

The purpose of this project is to plan, implement and execute a kid’s birthday party for 100
guests and this event will take place at a farmhouse on 20th November 2022 the theme will
be mermaid theme as it’s a girl birthday. Our aim is to provide the client with best resources
needed to create memorable event.

OBJECTIVE
help our clients achieve their objectives through the development and execution of customized special
events. Maximum client satisfaction will be achieved through our involvement. Our professional
experience in event planning covers every aspect of event management, which also includes a
comprehensive network of relevant contacts ensuring that you are provided with a superior quality of
services as well as competitive rates at every stage of event planning.

Charter

Stakeholders

Elegant event planners

 Responsible to manage all elements of the project including the project plan,
schedule, budget and scope
 Must ensure all project objectives are met
Caterers.
 Timely delivery of food at venue depends on caterers
 Ensure Food quality and quantity

Vendors/ Suppliers.
 Provide contracted party supplies, equipment and materials and hired staff

Guests
 provide feedback and evaluation of the Party
 Confirm prospective sales meetings

Dua Farmhouse
 Venue of the event
 Comfortable environment for the guests
 Enough space to accommodate 100 guests

Other team members

 Works towards achieving high quality results

Project management plan

SCOPE

Deliverables

Birthday planning services

Birthday activities list
Photography
Venue
Decorations
Cake
Food
Music
Chairs and tables

WBS

PLAN SCHEDULE MANAGEMENT

Schedule

Project plan 21 November

Guest list. 23 November
Supplier contracts/ vendors 24 November
Venue booked. 26 November
Send invitation 30 November
Confirmed guests 2 December
Menu finalised 2 December
Party day 17 December

COST MANAGEMENT

Budget:
 Budget provided for the project is not to exceed Rs 100,000
 Budget must include:
 Tent,tables&chairs
 FoodServices
 GuestEntertainment
 CleanupServices
Assumption: no liability insurance is required
Assumption: no travel costs are expected

Estimated cos:
Birthday planning services:4000
Props for activities:3000
Photography: 10,000
Venue: 30,000
Decorations: 11,000
Cake : 12,000
Food: 15,000
Music: 5000
Chairs and tables: 10,000

Risk management

Schedule
The ability to achieve the desired Milestone dates are dependent on the guest list being
complete, accurate, and available on time otherwise the party objectives may not be achieved.

Budget
The budget estimates provided are estimates at this time. Material costs could be higher than
planned causing a budget overrun.

Technical
If party equipment or supplies fail to operate as expected or operate with defects, the project
objective for party guests to remain for at least 2 hours will be in jeopardy.

External
Suppliers don’t provide supplies, equipment or materials in time causing delay in schedule
and disapproval from guests any Force Majeure