PGM CONTRACTOR ON-BOARDING

12PROCESS12.1212
New and Renewal, Existing Contractor Company
Contractor Appointment 12.1 process / MOC Renewals
1. Contractor Representative – Obtain the Purchase order / contract summary / contract amendment
Document from Procurement Dept. Use the Contractor Appointment 12.1 Checklist.
2. Contractor Representative – Report to the Operational HR, for the Labour Plan.
Then send all documentation to the Contractor Department to have the Contract App 12.1 drafted.
3. Contractor Representative – Obtain all the relevant signatures, as required in the approval framework on the
Contract Announcement Form (see 12.1 Pack for details) and return the authorised 12.1 documents to the
Contractor Centre in order to capture it and create requisition number. Take note all can be emailed to us.
_______________________________________________________________________________________________

Consult with Relevant Head of Department and HR Personnel from site/shaft to assist to completed
process:

1. LABOUR REQUEST REQUISITION

The Labour Request to fill a permanent or temporary position – generated from Shaft/Site Human
Resource Department. Operations where vacancy exists – Kroondal / Rustenburg or Marikana
Operation – please indicate shaft. Valid Designation and Org Unit number.
When authorizing – either use your stamp with signature or write you name as we do not know all
signatures
• Contractor Candidate Sourcing form approved by CED departments
• Contractor Letter of Appointment to be complete and route to be followed.

2. SECURITY SCREENING
Requirements: Booking Sheet, Clear copy of ID/Passports, RRF, and Sourcing Forms.
Contractor Representative – KROONDAL AND RUSTENBURG
Please liaise with the relevant Human Resource from the Site/operation to schedule a booking for
security screening via our centre.
MARIKANA, Report to the Contactors Hub, with the labour req, and Contractor Letter of
appointment Route form. (Results 2-3 days)

3. TEBA (Company need to be registered at TEBA)

The Individual can then report at TEBA for registering the Industrial number (need screening
coupon) (employee confirmation on a letterhead from Contracting Company)
TEBA Requisition no (Symplexity) generated from Engagement Centre.

Kroondal / Rustenburg (Klipfontein) Marikana (Contractors Hub)

Gwen gwenr@teba.co.za 014 495 2550 Daniel danielm@teba.co.za 014 571 2099
If Vendor is not registered, and Coupons
E-mail saueranac@teba.co.za Tel: 014 566 5331/3780/4497

4. MEDICAL ASSESSMENT
2001 or oldest Baseline required before bookings
Kroondal / Rustenburg Marikana (HUB)
Request a Pro-Forma Invoice for the Obtain a quote from Senzi Mahugela
Medical Coupon from Tiego Mosagale, Tel: 014 571 3446
Tel 014 495 2703/2701 ASMHVoucher.ASMHVoucher@sibanyestillwater.com
Tiego.Mosagale@sibanyestillwater.com
Proof of Payment Keitumetse Lephoro,
All Initial & Exit Bookings to be done via keitumetse.lephoro@sibanyestillwater.com
Austine Vilakazi Tel: 014 571 2097
Austine.Vilakazi@sibanyestillwater.com All Medical Bookings to be done via HR personnel
Tel 014 495 0878 from Operations
On return from Medical Fitness, Contract employees must return to TEBA with their TEBA Requisition
number to finalise interfacing to our system for Engagement to be process.
5. Proceed with all documents for Engagement on Symplexity
6. Issuing of Clock Card
7. Induction / Training booked through Operations.