Elite Agro LLC

Internal Audit Procedure

Version 5.1

Internal auditing procedure

Author Hayalnesh Belay

Reviewer Thirumalai Srinivasan

Approver Sundharesan

Document # 1.4

GGN/GLN

Date 11/01/21

Version 5.1
 Elite Agro LLC

Internal Audit Procedure

Version 5.1

Farm Internal Audit Procedure

Initially all Internal Auditing will be carried out by the Internal Auditor
accompanied and assisted by the relevant Code team members or Department
and Section Heads responsible for the areas being audited.

As staffs develop understanding of the Standards expected then the

departmental checks will be carried out by the Department and Section Heads.

Carrying out and completion of Check sheets for the full Internal Audit is the
responsibility of the Internal Auditor

The Internal Auditor is also responsible for coordinating all Audit activities and
for ensuring that accurate reports are made to the Management Team.

1. What will be Audited

Internal audits of each Department Activity using the Check sheets designed for
this purpose and full internal audits using the check sheets will be carried out as
specified in the audit timetable for the farm.

The Internal Auditor is responsible for preparing the timetable for all Audit
activities.

2. Frequency of Audits
 Elite Agro LLC

Internal Audit Procedure

Version 5.1

Full Internal Audits will be carried out: twice a year

3. Documentation

Results of the Audit findings will be recorded on the Check sheets

Non-compliances will be collated by the Internal Auditor and presented to the

Management Team for discussion

Actions agreed by the Management team will be recorded on the check sheet or
non-compliance reports and communicated to the Department or Section Heads
for implementation.

All Department Check sheets and Internal Audit Check sheets will be filed for
reference and External Audit.

4. Management of Non-compliance

The Internal auditor is responsible for bringing areas of Non-compliance to the

notice of the Manager and Management Team

Actions to be taken will be discussed and agreed by the Manager and

Management Team. The Internal Auditor will participate in these discussions.

Actions agreed and time for completion will be communicated to the

Department and Section Heads by the Manager.
Actions and times agreed will be recorded

The Internal Auditor is responsible for following up to see that action has been
taken and work is completed to an acceptable standard.
 Elite Agro LLC

Internal Audit Procedure

Version 5.1

Completion of the actions needed for compliance will be recorded by the

Internal Auditor.

In the event of action not being carried out as agreed or action not being
possible due to technical reasons the Internal auditor will bring the problem to
the Farm Manager who is responsible.
Internal Audit Procedure
Version 5

Internal auditing procedure

1. Planning
- Preparation of a time table for internal audits to show when each
department of the farm will be include in the plan
- A preliminary audit after the action plan has been agreed and then the
second audit when the action should have been completed.
2. Preparation of the check sheets
- Before sorting the audit preparation of check sheets should be
implemented. The check sheets should address certain criteria or standards
3. Pre-Audit
- This is essential before an external audit takes place
- Problems identified in pre-audit can be rectified before the external audit
- At the pre audit all aspects of the code must be include in the audit
- Follow up and corrective actions have to take place
4. Record keeping
- All internal auditing should recorded and documented
- The auditing date and the audit action plan
- The completed check sheets
- The list of corrective action required
5. Reporting
- After an internal audit the auditor should present the audit report to the
management team, this audit report contains:
- The basic details of the date, what and who was audited
- The completed check sheets
- The list of corrective actions required

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Internal Audit Procedure
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Farm Internal Audit Procedure

5. Who will Audit

Farm Internal Auditor

Name:-Hayalnesh Belay

Other persons involved or in the COP Audit Team

Names Positions Signatures

1. Sundharesan_ Farm Manager ___________

2. Hayalnesh Belay_ Internal Auditor/EO ___________

4. Kirbe egzihabher Alem_ Admin/HR Manager ____________

6. Gizew Tesfaye_ Environmental member __________

7. Sendequ Yitayew _ Safety and Health Officer __________

8. Roda Anbesse - OSH Officer -----------------------

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Internal Audit Procedure
Version 5

Initially all Internal Auditing will be carried out by the Internal Auditor
accompanied and assisted by the relevant Code team members or Department and
Section Heads responsible for the areas being audited.

As staffs develop understanding of the Standards expected then the departmental

checks will be carried out by the Department and Section Heads.

Carrying out and completion of Check sheets for the full Internal Audit is the
responsibility of the Internal Auditor

The Internal Auditor is also responsible for coordinating all Audit activities and for
ensuring that accurate reports are made to the Management Team.

6. What will be Audited

Internal audits of each Department Activity using the Check sheets designed for this
purpose and full internal audits using the check sheets will be carried out as
specified in the audit timetable for the farm.

The Internal Auditor is responsible for preparing the timetable for all Audit
activities.

7. Frequency of Audits

Full Internal Audits will be carried out: twice a year

Confidential Cop - Silver 10/01/21

Internal Audit Procedure
Version 5

8. Documentation

Results of the Audit findings will be recorded on the Check sheets

Non-compliances will be collated by the Internal Auditor and presented to the

Management Team for discussion

Actions agreed by the Management team will be recorded on the check sheet or
non-compliance reports and communicated to the Department or Section Heads for
implementation.

All Department Check sheets and Internal Audit Check sheets will be filed for
reference and External Audit

9. Management of Non-compliance

The Internal auditor is responsible for bringing areas of Non-compliance to the

notice of the Manager and Management Team

Actions to be taken will be discussed and agreed by the Manager and Management
Team. The Internal Auditor will participate in these discussions.

Actions agreed and time for completion will be communicated to the Department
and Section Heads by the Manager.
Actions and times agreed will be recorded

Confidential Cop - Silver 10/01/21

Internal Audit Procedure
Version 5

The Internal Auditor is responsible for following up to see that action has been
taken and work is completed to an acceptable standard.

Completion of the actions needed for compliance will be recorded by the Internal
Auditor.

In the event of action not being carried out as agreed or action not being possible
due to technical reasons the Internal auditor will bring the problem to the Farm
Manager who is responsible.

Confidential Cop - Silver 10/01/21

Internal Audit Procedure
Version 5

Timetable of Farm Audits -2021

Activity Date Person(s) Date

Planned Responsible Completed
Full Internal Audit (Half 20/01/21 Internal Auditor 20/01/21
Year)

Full Internal Audit (Pre Audit) 26/01/21 Internal Auditor 26/01/21

Departmental Audits

 Management and Internal 22/01/21 Internal Auditor 22/01/21

Auditing Documentation
 Farm Site and Environment Internal Auditor and
Issues 22/01/21 Environmental Officer 22/01/21
 Input Records Internal Auditor
22/01/21 OSH 22/01/21
Store Keeper
 Crop Protection Internal Auditor
23/01/21 OSH 23/01/21
 Irrigation, fertigation and Internal Auditor
fertilizer stores 20/01/21 OSH and Store keeper 20/01/21
 Occupational safety and health
23/01/21 Internal Auditor 23/01/21
OSH

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 Employment practices 22/01/21 Internal Auditor 22/01/21

and HRM
 Other 22/01/21 Internal Auditor 22/01/21
and Internal
Auditor Team

Confidential Cop - Silver 08/01/2021

Internal Audit Procedure
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