Interfaces IBRI II PV Project in Oman

APPENDIX I – Documents to be delivered

Table of Contents

1. General .................................................................................................................... 2
2. Documentation to be submitted on the signature date of this Contract ............................................ 2
3. Documentation to be submitted after the signature date of this Contract ............................. 3
4. Documentation to be submitted prior to Site Construction start date ................................. 78
5. Documentation to be submitted during Site Construction .................................................. 8
6. Documents to be submitted prior to Operation start date .................................................. 9
7. Documentation to be retained at Site ............................................................................ 9
Interfaces IBRI II PV Project in Oman

1. General

1.1 The following describes the minimum scope of information, documents, drawings, etc. to be
submitted by the Generator to the Buyer after the signature date of this Contract. The Generator
shall provide all required information and documentation as described below during the different
periods of the Project.

1.2 The Buyer reserves the right to request from the Generator such additional information, drawings,
documents, etc. as may be reasonably required for proper understanding and definition of the
design and engineering of the Project.

1.3 The Generator shall provide one (1) copy of all drawings and documentation considering final
submissions and documentation submitted during the clarification and negotiation after the
signature date of this Contract together with a well-organised electronic file, including, but not
limited to, PDF version of all files. Editable format of any document shall be provided upon
Owner’s request. The drawing and documentation shall include information with respect to the
Connection Point or other interfaces between the Plant and the OETC 220 kV substation Ibri II
Solar, the LTSO control centre and others as the case may be.

1.4 Except otherwise agreed by the Parties, all submissions shall be done through the Project
Communication & Document Management System as specified in the OTS (PC&DMS) along with
a transmittal sheet.

1.5 The Owner and/or the Owner's Representatives shall be responsible for reviewing all the
Contractor's Documents for compliance with the Contract and good industry practices and within
a period of 14 days from receipt of the Contractor’s Documents.

1.6 For the avoidance of doubt and regardless of what is otherwise set out in the Contract, to the
extent the Contractor is submitting a Document which is to be then submitted by the Owner to
the Client under the PPA the timeframe for the Contractor to submit that Document will be the
earlier of (i) the time frame set out in the Contract and (ii) ten (10) Business Days less than the
time period that the Owner has to submit such document to the Client under the PPA.

2. Documentation to be submitted on the signature date of this Contract

2.1 no later than the signature date of this Contract or ninety (90) days prior to the start of any
Construction activity at site, Health, Safety and Environmental Management Plan, prepared in
accordance with the requirements of Appendix V (Health, Safety and environmental Management
Plan (HSEMP)) and procedures and test specifications related to all environmental investigations,
surveys and monitoring undertakings, as well as relevant test results promptly after their
completion;

2.2 General arrangement and layout drawings, including the Contractor's laydown areas and
Contractor's construction office areas.
Interfaces IBRI II PV Project in Oman

2.3 Level 2 Schedule (both in Primavera P6 Professional and pdf format) which meets the minimum
requirements set in Appendix W (Project Management Specification);

2.4 All requested documents, data, drawings, lists, etc. related to the technical requirements.

3. Documentation to be submitted after the signature date of this Contract

The following documents shall be submitted by the Generator to the Buyer as scheduled below
or, if not specified, as and when required:

3.1 Copies of all applications submitted by the Contractor to the relevant Governmental Authorities
for the Government Authorizations as per Appendix F (List of Permits) and in the OTS, or
otherwise required under applicable Legal Requirements, to be obtained by the Contractor to
commence the construction of the Works, together with copies of all supporting documentation
submitted therewith no later than forty five (45) Days from the submission of the relevant
application;

3.2 The description and specifications of the electrical protective devices to be incorporated in the
Plant in order to protect the Plant, the OETC 220 kV substation Ibri II Solar and the Transmission
System are of particular importance, and require the approval of the Buyer and the LTSO prior
to incorporation into the design of the Plant.

3.3 the Project Management Plan no later than thirty (30) days after the signature date of this
Contract, including:

 Communication procedure;
 Communication matrix;
 Evidence of the Generators thorough understanding of the Omani construction
industry;
 Evidence of the Generator’s ability to use innovative and flexible approaches
in the implementation of the Project;
 A description of how the Generator plans to perform the various functions (e.g.
detailed design, procurement including purchasing, expediting and inspection,
construction, commissioning, testing and training) and the offices where the
various portions of the work will be performed;
 A description of how all of the work will be coordinated and managed;
 Organisation charts showing the Generator’s proposed Project organisation
both at its home office(s) and at the Project Site: The charts shall show:
 Key Personnel for the Generator to include the Chief Executive Officer,
the Project Director, the Chief Financial Officer and the HR/Administration
Manager;
 Key Personnel for the Site to include the responsible Site Construction
Director, the responsible Engineering Manager and the responsible Health
Safety and Environment Manager;
 Key Personnel for the owner’s engineer to be mobilised to the Site;
 how sub-contractors and suppliers will interface and be controlled by the
Generator’s management team, lines of authority and communication;
 A work breakdown structure (WBS) down to level 3 as requested detailing
engineering, procurement and construction using Primavera or equivalent
Interfaces IBRI II PV Project in Oman

software. This schedule is to be provided in native file format and .pdf

equivalent
 A description of the procedures to be used by the Generator to control and
monitor the Project and a description of how and to what extent those
procedures will be used to control the work of sub-contractors and suppliers.
The description should demonstrate how the Project should be controlled;
 Total number of staff to be employed at the Plant with organisation chart and
their job titles;
 Maintenance philosophy and maintenance schedule for the plant; and
 Number of shifts for operation and maintenance.

3.4 no later than thirty (30) days after the signature date of this Contract, a master list of engineering
document deliverables with target submission dates for each document, such list to be prepared
in accordance with Good Engineering Practice and to include:
3.4.1 All drawings, specifications, datasheets, calculations and other supporting
documentation as required;
3.4.2 Clear differentiation by discipline (Civil, architectural, mechanical, electrical,
instrumentation and control, auxiliary facilities, etc.); and
3.4.3 Clear differentiation by PV Plant, Substation (if any), and Evacuation Line (if any)
3.4.4 Clear differentiation between priority 1 and priority 2 submissions proposed, subject
to Owner’s approval.
3.4.5 (the “Engineering Master List of Deliverables”);

3.5 All priority 1 documents (as set out in the Engineering Master List of Deliverables) to be provided
under the approved Engineering Master List of Deliverables shall be submitted for Owner’s
approval within the first six (6) weeks after the signature date of this Contract;

3.6 the complete detailed design and technical specifications for the Facility no later than four (4)
months after the signature date of this Contract;

3.7 At least twenty one (21) Days prior to the start of construction at the Site, evidence demonstrating
that the Contractor has obtained from all other Governmental Authorities all material approvals
and Government Authorizations required to commence construction of the Plant and proceed on
time basis or that the Contractor has taken all steps within its control to apply for and to obtain
such approvals not yet obtained as of such date.

3.8 Monthly Progress Reports as set out in Appendix U (Project Management Specification), no later
than the 5th day of the following month. Cut-off date will be agreed between parties during the
kick-off meeting;

3.9 Implementation Schedule thirty (30) days after the signature date of this Contract (both in
Primavera P6 Professional and pdf format) which meets the minimum requirements set in
Appendix W (Project Management Specification). Upon approval of the Level 3 Baseline Schedule
by the Owner, the Contractor shall propose the weight to be assigned to each activity in order to
produce the progress curves as detailed in Appendix W (Project Management Specification);
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3.10 Quality Assurance Plan in accordance with Article 10 of this Contract, thirty (30) days after the
signature date of this Contract;

3.11 Within sixty (60) days after the signature date of this Contract, and in any case not later than
seventy (70) days before the first Factory Acceptance Test date, a preliminary schedule for the
Factory Acceptance Tests to be undertaken in respect of all major equipment and components;

3.12 Within ninety (90) days after the signature date of this Contract and in any case not later than
thirty five (35) days before the first Factory Acceptance Test date, the Contractor shall provide
the Factory Acceptance Tests procedure for each major equipment or component;

3.13 Within thirty (30) days after the signature date of this Contract:
3.13.1 Updated Subcontractors and Main Equipment suppliers list
3.13.2 Manpower mobilization forecast
3.13.3 Template of weekly construction production control and forecasting for Construction
works and other critical activities as required by the Owner;

3.14 Testing schedule for the Onsite Tests not later than sixty (60) Days after the signature date of
this Contract;

3.15 A comprehensive commissioning program which sets out how each of the tests listed in Appendix
H (Testing and Commissioning) will be undertaken, not less than ninety (90) Days prior to the
proposed commencement of the relevant tests and test procedures;

3.16 One hundred and fifty (150) Days prior to the Guaranteed Completion Date for Initial Acceptance,
the test procedures for the Initial Performance Guarantee Tests to be prepared in accordance
with the requirements of the Contract and Appendix H (Testing and Commissioning) (the “IA Test
Procedures”);

3.17 no more than sixty (60) Days before the start of the Reliability Run, all information required to
define and develop the Reliability Run test;

3.18 no less than thirty (30) days before the start of the Reliability Run, the procedure for the Reliability
Run;

3.19 supporting documents and, if applicable, procedures and test specifications related to all
environmental investigations, surveys and monitoring undertakings, and relevant test results,
promptly after their completion (when measurement results are available. When not available all
preliminary data will be provided and the others shall be provided with final report), i.e.
Interfaces IBRI II PV Project in Oman

preliminary reports within seven (7) Days and comprehensive reports within twenty (20) Days of
completion of investigations, surveys and tests;

3.20 invoicing system software/hardware (if required for the use of the software) including descriptions
in accordance with Appendix M (Form of Invoice);

3.21 copies of the Contractor's progress meeting reports/minutes held between the Contractor and its
Subcontractors. It is acceptable that the Contractor eliminates from the minutes confidential
references related to commercial issues between the Contractor and its subcontractors. However,
the issues that affect the Project shall be all highlighted;

3.22 Project Site test reports in due time after issuance thereof, but not later than start of the Initial
Performance Guarantees Tests;

3.23 reports of any relevant studies that are necessary to be carried out by the Contractor; and

3.24 no later fifteen (15) Days prior to the start date of the site activities of each of the Subcontractors,
full and detailed copies of the organizational chart for Subcontractor personnel working on the
Project inclusive of all names appointed to designated positions.

3.25 A volume entitled "Supplementary Technical Documentation" to be attached to Schedule E to the

PPA, containing the minutes of meetings of the clarification meetings, all agreed Plant descriptions,
design conditions and technical data of Generator's Bid and bid clarification question and answer
list within one (1) month after the signature date of this Contract;

3.26 arrangement and layout drawings of any offsite facilities within two (2) months after the signature
date of this Contract;

3.27 drawings and documents required for permitting, certifying and/or licensing of the Plant, and
copies of all correspondence exchanged prior to and after the signature date of this Contract
between the Generator and Competent Authorities having jurisdiction over same;

3.28 interface documentation regarding power supply, data exchange, etc. with LTSO and others (if
applicable) according to the Grid Code in due time

3.29 Description of Buyer’s settlement system (including metering and recording) for the Plant within
two (2) months after the signature date of this Contract;
Interfaces IBRI II PV Project in Oman

3.30 Settlement system software including detailed descriptions in accordance with Schedule B of the
PPA;

3.31 Buyer shall resubmit updated controller block diagrams including its updated parameters in case
of any changes during the Term of the PPA.

3.32 Update of Environmental Impact Statement, if required

3.33 Required consents, licenses and approvals.

3.34 Electrical System Studies executed by the Generator to demonstrate that the entire Plant will
perform according to the specified requirements in the Grid Code and all associated agreements.
Such Electrical System Studies shall include the following investigations:

 load flow calculations for full determination of the voltage profile of the
adjacent grid area, reactive power and transformer control requirements as
well as the determination of equipment ratings in the event of outages and
faults;
 Static and transient short circuit calculations considering symmetrical and
asymmetrical faults, for the determination of equipment ratings, earthing
requirements, fault voltages and currents as well as equivalent connection
point impedance;
 System impact and transformer in-rush study;
 Transient simulations in order to:
 Determine the critical fault clearing times under various loading and
operating conditions;
 Verify the PV Plant performance requirements with respect to active
power control as well as voltage control under the most relevant
contingencies;
 Verify that the expected values of primary response behaviour of the
PV Plant are in compliance with the requirements of the Grid Code;
 Calculation of electromagnetic transients with respect to isolation
requirements and protection aspects;
 Determination of harmonic currents injected to the Connection Point, including
verification of the voltage waveform characteristics;
 Earthing and lightning protection system calculation; and
 Protection relay setting study.

The above Electrical System Studies shall be undertaken in close consultation with
the LTSO, who is responsible for the design, operation and maintenance of the
Transmission System.

4. Documentation to be submitted prior to Site Construction start date

The Generator shall deliver to the Buyer the following documents prior to start of the Site
Construction, and shall keep such documents updated during construction as and when each
such document is required:
Interfaces IBRI II PV Project in Oman

4.1 All drawings and documents required for permitting, certifying and /or licensing of the Facility, and
copies of all official correspondence between Contractor and Governmental Authorities with
jurisdiction over the same;

4.2 General arrangement and layout drawings;

4.3 Underground piping, ducts and cable arrangement drawings (mechanical, electrical and civil)

4.4 Copies of all applications submitted by the Generator to the relevant Authorities for the
governmental authorisation or otherwise required under applicable laws, to commence the
construction of the Plant, together with copies of all supporting documentation;

4.5 Project documents (data sheets, specifications, drawings) for major systems and components

4.6 Project documents as required by the LTSO

4.7 Detailed single line diagrams.

4.8 Follow-up on the requirements and recommendations from the EIA;

4.9 Building consent from the relevant Competent Authority issued to the Generator, together with
the following Permits and Other Approvals relating to the construction of the Plant within four
(4) months after the Effective Date:

 No objection certificates (where necessary) issued by the relevant Competent

Authorities;
 Approval of the fire and safety plans for the Plant; and
 at least thirty (30) Days prior to the start of construction at the Site, evidence
demonstrating that the Generator has obtained from all other Competent
Authorities having jurisdiction all material Permits and Other Approvals
required to commence construction of the Plant or that the Generator has
taken all steps within its control to apply for and to obtain such Permits and
Other Approvals not yet obtained as of such date.

5. Documentation to be submitted during Site Construction

The following documents shall be submitted by Generator to Buyer during Site construction:

5.1 Commissioning program with all required Tests procedures as specified in Schedule A of the PPA.

5.2 Performance Test procedure as specified in Schedule A of the PPA.

5.3 Test reports in accordance with Schedule A of the PPA.

5.4 The building permit or the no objection certificates, as applicable, issued by the various
departments such as, for example, Civil Defense, Town Planning or Public Works or other
relevant governmental authority to the Generator and to the EPC Contractor in accordance with
applicable Law, and all related permits, consents and approvals related to the construction of
the Plant;

 After commissioning, all updated electrical system calculations with the “as
built” configuration and all updated controller block diagrams including its
updated parameters, confirmed or corrected during commissioning, shall be
resubmitted;
Interfaces IBRI II PV Project in Oman

 At least thirty (30) days prior to Scheduled Commercial Operation Date,

evidence that the Generator has obtained (from the governmental
instrumentalities having jurisdiction), all material permits, licenses, approvals
and other governmental authorisations required for the operation of the Plant,
in accordance with the provisions of the PPA;
 A copy of the Electrical Connection Agreement entered into between LTSO or
another applicable governmental instrumentality and the Generator pursuant
to the requirements of the Grid Code, by not later than the date specified for
execution of the same in the Grid Code;
 The Generator shall submit to the Buyer drawings, diagrams, graphs, curves,
calculations, schedules for information in relationship to the Plant. The quality
of all documents submitted shall conform to acceptable international practice;
 Provision of documentation related to Interfaces, as detailed in Section 5 of
this Schedule E.

Service, Procedures, Documents

5.5 Generator shall confirm that all necessary surveys and investigations are included and shall list
those currently proposed. Generator shall define their proposals and timing in respect of:

 Fault level and stability studies for the Plant generation units and the internal
switchyard required to export the generation to the Transmission System: The
studies shall also include an analysis of reactive power controls (voltage
control) and Generator short circuit contribution.
 Environmental Impact Assessment;

5.6 Generator shall define their standard procedures/current proposals and methods of evaluation
in as full detail as possible in respect of testing to be carried out pursuant to the PPA in relation
to:

 Start-up Test;
 Reliability Run; and
 Performance Test.

6. Documents to be submitted prior to Operation start date

6.1 Generator shall provide to Buyer any new or amended version of the following manuals:

 Operating and Maintenance Manual(s); and

 Spare Parts Manual.

7. Documentation to be retained at Site

7.1 Additional to the submission of the documentation as mentioned above, the following
documentation (including electronic files) has to be retained on the Site:

 Operation and maintenance manuals;

 Copies of all test results for tests performed according to the EPC Contract, to
the extent as normally retained in accordance with Good Practice;
 As-built drawings for the Plant, including the civil and architectural works; and
Interfaces IBRI II PV Project in Oman

 All further technical documentation normally retained on Site in accordance

with Good Practice.