Tender C4-DM100

Attachment-04 of Addendum-01

1. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

1.1 The Employer is presently in negotiations to provide a PMIS which is going to be a web
based platform on cloud to monitor and track the progress of the whole project, tailored
to match the specific needs of the project.
2.1 The aim is to provide the Employer and the Engineer with insights critical for the smooth
and timely execution of the project. The Contractor will be required to submit the data
and information for the PMIS as described by the Engineer.
3.1 The contractor once awarded the contract will develop a Method Statement for the
control of document and management information as per the requirements of chosen
system in co-ordination with the Engineer which shall also detail various processes of
the PMIS.
4.1 The information shall include but shall not be limited to:
(1) Schedule related information
(2) Progress related information
(3) Issues related to the project
(4) Safety related information
(5) Quality related information
5.1 The integrated system will also take inputs from Primavera and project the possible
delays and achievements of the various Contractors and also the overall project. The
management team can review the overall health and synopsis of the entire project on
the master dashboard.
6.1 The contractor will be managing the PMIS for entire contract duration including the
defects liability period for their contract package including sharing the proportionate
cost of
Cloud based server (The Employer will be acquiring the common cloud based server
for all contract packages of phase 2 and back charge the proportionate cost of the
Server, Cloud services and the manage services of the cloud server to each contractor.
3 nos user licenses cost for Primavera P6 Enterprise Project Portfolio Management
Cloud Service 1 No. each to be used by the Contractor, the Engineer and the
Employer. Please note that the Contractor can ask for more licenses if he wish to but
strictly on his cost

3 nos user licenses cost for Project Management Software to be procured for 1 No.
each to be used by the Contractor, the Engineer and the Employer. Please note that
the Contractor can ask for more licenses if he wish to but strictly on his cost.

The Employer will be hiring a professional agency to implement P6 EPPM for whole
project and integrate it with PMIS. The contractor for each package will have to share
proportionate cost for their package. Any other software required to interact with PMIS
for their contract package needed to update the information as explained above.

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 Tender C4-DM100
Attachment-04 of Addendum-01

2. Document Management System

PMIS, which will be containing, amongst many other modules, a module on document
management system, such that all documents generated by the Project and Interface
Contractors can be transmitted to the Employer and the Engineer, by electronic means,
and vice versa, and that all documents generated by all parties are electronically
captured at the point of origin and can be reproduced later, electronically and in hard
copy. The Contractor shall note that a limited number of his staff will receive specific
training in the use of the PMIS system, which shall be organized by the Employer at a
time and location yet to be determined.
The number and format of the required document submissions is detailed in
Attachment A1 to this Section. The Transmittal Form is given in Attachment A2 to this
Section A and the Document Submission Report, for the obtaining of a Notice of No
Objection from the Engineer, is given in Attachment A3 to this Section.
The Method Statement for the control of document and management information to be
submitted by the Contractor shall also detail the uploading, maintaining, and archiving
the following submittals, included but not limited to:
(1) Contractual Works Programmes, Work Segment Programmes, and supporting
reports (including plans) as per the format and using the software as defined in
the Contract,
(2) Drawings (including As build drawings), BIM Models and designs created by
the Contractor as per the construction asset (classification) and on the software
platform defined in the Contract,
(3)
defined in the Contract,
(4) Construction asset details needing to be updated in the
Progress Reports,
(5) Geo-referencing of the alignment,
(6) Geo-referencing co-ordinates of assets into a geographic information system
(GIS) which the Monthly Progress Report has utilised,
(7) Monthly Progress Reports, and
(8) Source files for submittal as required by the Engineer.
The Contractor is required to assess the entire cost associated with all above
requirements and include the same in his quoted price. Total of 0.05% of Accepted
Contract Amount shall be recovered from the Contractor from their running bills
towards this PMIS cost (including Software, implementation, service, training
and maintenance etc.,)

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