CONTINGENCY

PLAN
FOR TYPHOON
MUNICIPALITY X, PROVINCE Y
As of January XX, 20XX

(SAMPLE ONLY)
DISCLAIMER: This contingency plan is only a sample document. It is intended to serve as a general
reference during training and workshops and it does not represent a comprehensive plan. As such,
the data and figures in this plan are all fictional. Certain portions have been customized to be fit for
discussion. Moreover, although some contents were intentionally left incomplete, significant chapters
are filled with examples.

It is also important to note that references to real government agencies, organizations or names of
actual persons are just for illustration purposes. Any resemblance to real situation of a certain locality
is purely coincidental.

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 TABLE OF CONTENTS
CHAPTER I. BACKGROUND.......................................................................................2
A. Introduction...........................................................................................................2
B. Hazard Identification.............................................................................................3
C. Hazard to Plan for: Typhoon................................................................................4
D. Scenarios..............................................................................................................4

CHAPTER II. GOAL AND OBJECTIVES...................................................................10

A. Goal....................................................................................................................10
B. General Objectives.............................................................................................10

CHAPTER III. COORDINATION, COMMAND AND CONTROL................................11

A. Coordination.......................................................................................................11
1. Search, Rescue and Retrieval (SRR) Cluster.................................................12
2. Total Budgetary Requirements.......................................................................17
3. Total Resource Requirements........................................................................18
B. Command and Control.......................................................................................19
1. Features of Emergency Operations Center (EOC).........................................19
2. Features of Incident Command System (ICS)................................................19
3. Interoperability.................................................................................................20

CHAPTER IV. ACTIVATION, DEACTIVATION AND NON-ACTIVATION.................21

A. Activation and Deactivation................................................................................21
B. Non-Activation....................................................................................................22

ANNEX 1. Working Group..........................................................................................23

ANNEX 2. Gap Identification Matrix...........................................................................25

ANNEX 3. Municipality X Directory............................................................................26

ANNEX 4. Map of Municipality X................................................................................27

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 CHAPTER I. BACKGROUND
A. Introduction

Municipality X is one of the 17 municipalities that comprise the Province Y. It has a

land area of 6,731 hectares comprising 3.63% of the land area of the province. It is
approximately 76 road kilometers from Municipality Z, the capital town of Province Y,
237 road kilometers from City V, 12 hours sea travel and 45 minutes air travel from
Metropolis and other prime cities in the country.

Classified as 1st class and basically a tourism municipality, Municipality X is where

the world-famous Island Bae is located. It became a municipality on December X,
19XX by virtue of Republic Act XXXX. It is comprised of 14 barangays where 3 of
which are located in Island Bae.

Of the 14 barangays of the municipality, the three (3) most populated barangays are:
Barangay A with a population of 12,526 followed by Barangay B with 11,076 people
and Barangay C with a 6,593 people.

According to National Statistics Office (NSO), the projected population of

Municipality X for 20XX is at 60,000 with 15,000 households. Its population density is
720 persons/square kilometer on average. Island Bae has higher density of 2,836
persons/square kilometer. Municipality X has a diverse culture, religion and dialect
brought about by its popular tourism industry patronized by varied provinces and
foreign countries. The population growth rate of Municipality X is at 6.45% per
annum, the highest in the region. Indigenous people are comprised of the Local Ati.

Climate: Municipality X has two (2) climate seasons, relatively wet from May to
October and dry the rest of the year.

Topography: Municipality X has 60.2% land area, classified as hilly to mountainous

which are irregularly shaped and with elevation of less than 600 meters. In Island
Bae, 2/3 of the land area falls between 8-18 slope. Lowland and gently sloping areas
are found near the shoreline.

Major Rivers: There are four (4) major rivers in Municipality X, the Kalayaan River.
The Pagasa River which presently hosts resorts by the river is one of the major
sources of the existing water supply for Island Bae and the Mainland. Another
source is the smaller river of Barangay Panatag located between barangays
Masipag and Masikap. The Kagitingan River is seen to be a potential source for
future needs of the town. Presently these rivers are likewise serving as the sources
of irrigation systems.

Mountains: Part of the Northwest Island Peninsula is located at the northern part of
Municipality X. Here lies the watershed area that supports the four major rivers and
tributaries.

Peace and Order Situation : Based on the Provincial Peace and Order Council
Record from January 20XX to June 20XX appears that on record of Municipal X PNP
and Island Bae Police Station, a total of 1,825 cases recorded. For the record of
index crime, it shows that there are 779 reported cases and the 1,046 reported non-
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index crimes. For the index crime, the top violation is the physical injury followed by
theft. For the non-index crimes, the top violation is damage to property and alarm
and scandal. The Municipality has a total of 210 solved crimes from January to June
20XX.

B. Hazard Identification

Municipality X is exposed to nine (9) natural hazards: earthquake, typhoon, tsunami,

storm surge, flashflood, landslide, tornado, river flooding and drought.

Probability Impact Average

Hazard P+I Rank
Rate Remarks Rate Remarks
2
Earthquake 3 Geographic location 5 Near fault line X 4 2
Geographic location; past Most communities
experiences such as live in flood prone
Typhoon 5 5 5 1
Typhoons Seniang, Frank areas
and Yolanda
Geographic location; Most communities
Tsunami 3 stories of the Aetas in 5 live in flood prone 4 2
1948 areas
Geographic location; Most communities
Storm surge 5 stories of the Aetas in 5 live in flood prone 5 1
1948 areas
Identified areas prone to Most communities
Flash flood 3 flashflood 2 live in flood prone 2.5 4
areas
Identified areas prone to Communities near
Landslide 3 landslide 2 landslide prone 2.5 4
area
Occurrence of tornado in
Tornado 1 1 1 6
the past
Identified areas prone to Communities near
River Flooding 5 river flooding 2 river flooding prone 3.5 3
area
Past experience on El
Drought 2 2 2 5
Niño Phenomenon

As seen in the above probability and impact ratings of the hazards, typhoon ranks as
number 1. Based on historical records, typhoon left most devastation in the lives and
properties of the communities. Some of the devastating typhoons that occurred in
the Municipality from year 20XX to 20XY were TY Alpha in 20XA, TY Beta in 20XB
and TY Charlie in 20XC.

During the TY Beta, death toll reached 56 as per the records of MDRRMC X. At least
8,000 families from coastal were forcibly evacuated the water passing along the
rivers overflowed. Approximately damaged to infrastructure reached at P1.3 B.
Damaged to agriculture and fisheries reported was P7.9 B.

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C. Hazard to Plan for: Typhoon

Based on the assessment of the hazards, Municipality X requires having a

contingency plan for typhoon that shall help ensure preparedness for effective
response in the 17 barangays and the entire municipality.

The anatomy of typhoon is shown below:

Existing Mitigating
Root Causes Early Warning Signs Triggering Factors
Measures
The geographic location  PAGASA Weather A tropical cyclone which  Non-structural measures
of Municipality X, Bulletins; may landfall in or within like de-clogging and
Province Y makes it  Tri media (TV, radio the vicinity of X may be planted mangroves;
prone to tropical cyclone and internet); enhanced by the following  Structural measures such
which may occur in the  Indigenous knowledge weather conditions: as seawalls and flood
month of June to such unexplained  Habagat or control structures
December. However, migration of birds; Southwest Monsoon
with the climate change blood red coloration of  Low Pressure Area
manifestation, a tropical the sky during sunset  Inter-tropical
cyclone may also occur and sunrise and Convergence Zone
during the months of convergence of cirrus (ITCZ)
January to May. clouds at one point in
the horizon.

The root cause of the typhoon is the geographic location of Municipality X. Typhoons
may occur in the month of June to December. However, there may be also typhoons
during the months of January to May due to climate change.

The early warning signs that the MDRRMC needs to watch out for are the PAGASA
Weather Bulletins; tri media (TV, radio and internet); indigenous knowledge such
unexplained migration of birds; blood red coloration of the sky during sunset and
sunrise and convergence of cirrus clouds at one point in the horizon.

The typhoon which may landfall in or within the vicinity of Municipality X may be
triggered by other weather disturbances like Habagat or Southwest Monsoon, Low
Pressure Area and Inter-tropical Convergence Zone (ITCZ).

At the very least, Municipality X has established existing mitigating measures in

response to a typhoon. These include non-structural measures like de-clogging and
planted mangroves as well as structural measures such as seawalls and flood
control structures.

D. Scenarios

The following table describes the three different scenarios that may occur in the
event that a typhoon hits Municipality X.

SITUATIONS BAD WORSE WORST

Description of the Event Tropical Depression Typhoon made landfall or Super typhoon made land fall
made landfall or within within the vicinity of in or within the vicinity of
the vicinity of Municipality X; maximum Municipality X, Province Y
Municipality X; sustained wind of 64 to 117 with the maximum sustained
maximum sustained kph is observed wind of greater than 250 kph
winds of less than 63 is experienced with possible
kph is observed occurrence of 5 meters storm

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 surge. The typhoon could
trigger the occurrence of
flooding and rain-induced
landslides in the identified
areas.

CASUALTY

Death 0 10 400

Injury less than 50 100 10,000

Missing 0 5 500

AFFECTED POPULATION:

Local 45,000 population

5,000 including local 30,000 including local and
Foreign and foreign tourists foreign tourists 10% are foreign tourists

EFFECTS ON:

Partially damaged 25% partially damaged 600 houses are totally

Housing houses made of light houses, 10% totally damaged
materials damaged houses 1000 are partially damaged

Properties

Tourism Partially affected Severely affected

Agriculture Partially damaged Extensive damaged

Fisheries Partially damaged Severely affected

Livelihood/Business Partially damaged Severely affected

Roads Impassable roads; Not passable

Bridges Impassable Not Passable

Communication facilities Communication facilities are

Communication Limited Internet Access
moderately affected totally damaged

Power interruption is
Power Power blackout Power blackout
experienced

Damaged on water and

Water Limited water supply
drainage facilities.

Few large trees are

Environment/Ecology Several large trees uprooted
uprooted

Municipal Incident
60% personnel were Management Team is
Response Capabilities Functional deployed and ready to activated with few response
respond groups from local and private
clusters.

OTHERS:

Strandees; Sea
(Conditional), Stranded passengers; Transportation is interrupted
Transportation
Air(Cancelled Flights), limited transportation and
Land (Conditional)

The MDRRMC X will have to prepare for the worst case scenario as described in the
above table. In this case, a super typhoon shall make a landfall with maximum
sustained winds of greater than 250 kph, possibly triggering the occurrence of 5

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meters storm surge. The typhoon could also lead to the occurrence of flooding and
rain-induced landslides in the identified areas.

A total of 45,000 individuals/5,000 families will be affected, approximately 10% of

which are foreigner. Death toll will reach 400 with 10,000 injured and 500 missing
persons.

600 houses are projected to be totally damaged while1000 will be partially damaged.

Power blackout will be experienced. Communication facilities will be totally

damaged. Transportation will be interrupted and roads and bridges will not be
passable. There will also be damages on water and drainage facilities.

The agricultural land and products will suffer extensive damages. Tourism industry
will be severely affected as well.

Based on the scenario, it is assumed that the priority barangays will be those located
along coastal areas namely: Barangay A, B, C F, K and M; followed by Barangay G,
J, L, N; and H and I, which are located along riverside and low lying areas
respectively. Municipal Incident Management Team (IMT) will have to be activated
with few response groups from local and private clusters. However, more response
capabilities will be needed due to the severity of the impact brought about by the
typhoon.

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Below is the summary of the population that will be affected by the typhoon, as well as those who will possibly be displaced.
NO. OF DISPLACED POPULATION
NO. OF AFFECTED ASSUMPTIONS
POPULATION
AFFECTED AREA Inside Evacuation Outside Evacuation Total (WHY THEY WERE CHARACTERISTICS
AFFECTED/DISPLACED/
EVACUATED)
Family Persons Family Persons Location Family Persons Family Persons

Brgy A- Hotel and resort

Gymnasium/Co owners, vendors,
mmunity Center, small business
Brgy A 2,500 10,000 2450 9,500 50 500 2,500 10,000 Coastal barangay
ChurchesBrgy A owners, local and
Elem & High
School Buildings foreign tourists,
Brgy F- fishermen,
Brgy B 2300 9,000 2140 7,420 Evacuation 160 1,520 2300 9,000 Coastal barangay professionals,
Centers laborers, farmers,
Brgy G- Mini- housewives, IPs
Brgy C 1180 5,000 1000 4,000 Convention 180 1,000 1180 5,000 Coastal barangay
Center
Brgy D High
Brgy D 600 3,000 585 2,940 15 60 600 3,000 Hillside
School
Brgy E Elem
Brgy E 520 2,600 511 2,564 9 36 520 2,600 Hillside
School
Brgy F
Evacuation
Brgy F 580 2,900 499 2,580 81 320 580 2,900 Coastal barangay
Center / St Peter
Cathedral
Brgy G-
Gymnasium/Co
Brgy G 300 1,500 222 1,188 78 312 300 1,500 Riverside
mmunity Center,
Churches
Brgy H-
Evacuation
Brgy H 440 2,200 280 1,560 Center, 160 640 440 2,200 Low lying area
Gymnasium/Co
mmunity Center,
Brgy I Brgy I-
Evacuation
Center,
180 900 160 820 Gymnasium, 20 80 180 900 Low lying area
Brgy I
Elementary
School
Brgy J 170 850 168 842 Brgy J- 2 8 170 850 Riverside
Evacuation

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 Center,
Gymnasium,
church
Brgy K-
Evacuation
Brgy K 150 750 150 552 50 198 150 750 Coastal barangay
Center, Mr Wang
Warehouse
Brgy L-
Evacuation
Brgy L 700 3,500 690 3,102 10 398 700 3,500 Riverside
Center,
Gymnasium
Brgy M-
Evacuation
Brgy M 360 1,800 355 1,699 Center, 5 101 360 1,800 Coastal barangay
Gymnasium/Co
mmunity Center,
Brgy N-
Evacuation
Brgy N 200 1,000 195 901 Center/ 5 99 200 1,000 Riverside
Community
Center,

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 MALE FEMALE
Location of Pre- School Senior Pre- School Senior
Infant Toddler Teenage Adult Infant Toddler Teenage Adult
Affected school Age Citizen school Age Citizen
Population PWDs Others PWDs Pregnant Lactating Others
0-12 60 0-12
1-3 yo 4-5 6-12 13-17 18-59 1-3 yo 4-5 6-12 13-17 18-59 60 above
mos. above mos.

Bgry A 100 87 387 206 850 1900 250 20 87 198 99 555 1499 3626 107 20 9

Bgry B 72 138 169 321 598 702 188 12 67 78 100 125 2056 4230 125 10 8 1

Bgry C 10 15 20 12 30 60 31 2 15 18 24 100 154 632 54 1 2

Bgry D 5 11 10 7 20 45 11 1 8 12 21 102 111 223 12 1

Bgry E 3 8 12 14 23 51 9 0 3 6 11 23 40 292 16 2 2 5

Bgry F 5 17 21 31 35 71 17 3 6 12 17 19 45 271 10 0

Bgry G 2 4 4 6 14 18 2 0 2 11 7 18 62 130 10 1 2 7

Bgry H 16 12 21 23 67 151 24 6 3 6 19 22 31 27 12 0

Bgry I 4 3 8 11 21 32 9 2 2 13 11 8 13 38 5 0

Bgry J 2 4 5 10 21 23 4 0 4 12 9 21 20 27 7 1

Bgry K 1 4 6 4 15 20 2 0 6 10 11 12 20 33 4 2

Bgry L 8 13 5 10 14 101 11 3 17 26 14 44 35 362 22 5 5 5

Bgry M 11 13 10 15 98 137 10 4 2 4 9 8 11 18 9 1

Bgry N 9 8 6 10 5 50 12 0 2 5 11 10 14 50 8 0

TOTAL 248 337 684 680 1811 3361 580 53 224 411 363 1067 4111 9959 401 44 28 18

Detailed breakdown of the affected population is as follows:

Page 9 of 28
 CHAPTER II. GOAL AND OBJECTIVES
A. Goal

The goal of the contingency plan is to provide effective, efficient, timely and well-
coordinated response mechanisms in the event of the occurrence of typhoon in
Municipality X. Such mechanisms shall help to protect lives, properties and the
environment, and restore the immediate needs of the affected communities.

B. General Objectives

The general objectives of the contingency plan are as follows:

1. To ensure the protection of lives and properties in the event of typhoon in

Municipality X;

2. To determine the immediate needs and the resources that will meet the needs
in the event of typhoon;

3. To establish coordination and linkages between and among the stakeholders

of Municipality X in the event of the typhoon.

Page 10 of 28
 CHAPTER III. COORDINATION, COMMAND
AND CONTROL
A. Coordination

The following are the required clusters, with the corresponding lead and member
offices, that must be activated in response to the typhoon:

CLUSTER LEAD OFFICE OFFICES INVOLVED

PNP/BTAC, AFP, MENRO, PCG, BFP,
Telecommunication and MDRRMO MSWDO, MDRRMO, PRC, GSO, BAG,
Warning (PIO) MAO, P Clinic, Brgy. Council, DEPED,
MPDC, J PORT
MSWDO, MDRRMO, PRC, BAG, BRGY
Relief and Registration MSWDO
COUNCIL, JPORT, FINANCE
MSWDO, MDRRMO, MEO, BAG, BGRY
Evacuation DEPED
COUNCIL, DEP ED
MHO, MSWDO, MDRRMO, PRC, BAG, P
Medical MHO
CLINICS, BRGY COUNCIL, DEPED
PNP/BTAC, AFP, PCG, MDRRMO, GSO,
Security PNP
BAG, MAO, BRGY COUNCIL, J PORT
PNP/BTAC, AFP, PCG, BFP, MDRRMO,
Transportation GSO PRC, GSO, BAG, BRGY COUNCIL, J
PORT
Search, Rescue and MDRRMO PNP/BTAC, AFP, PCG, BFP, BAG, MAO, P
Retrieval (ERT) CLINICS, BRGY COUNCIL, MHO
Engineering and MENRO, PCG, BFP, MDRRMO, GSO,
MEO
Restoration BAG, Brgy. Council, J PORT, Finance

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DISCLAIMER: Only one cluster will be presented as an example in this contingency
plan.

1. Search, Rescue and Retrieval (SRR) Cluster

Lead: Municipality X DRRM Office Emergency Response Team (MDRRMO-ERT)

Members: PNP/BTAC, AFP, PCG, BFP, BAG, MAO, P CLINICS, Brgy DRRM
Councils, MHO

Scenario: Typhoon makes landfall in Municipality X, Province Y. This leads to the

occurrence of flooding, landslides and storm surges in the municipality. The strong
winds uproot trees and topple down electric posts and telecommunications facilities.
Roads and bridges are rendered impassable for a certain period of time.

Out of 45,000 individuals/5,000 families, there are projected 400 deaths, 10,000
injuries and 500 missing persons. Some are reported to be trapped in their
respective homes due to the flooding. Furthermore, a lot of families need to be
transported to evacuation centers.

While the local responders are already deployed, majority of them and their families
are victims themselves. Furthermore, debris is all over the area making SRR
operations difficult to perform.

Specific Objectives of the Cluster:

1. To ensure the safety and security of the response teams deployed by the
SRR cluster;
2. To ensure timely, effective and efficient conduct of SRR operations;
3. To facilitate and assist in the retrieval, identification and proper management
of human remains; and
4. To account all the responses made by the SRR cluster.

Roles and Responsibilities:

The SRR cluster shall have the following roles and responsibilities:
 Organize and deploy self-sufficient and capable response teams to conduct
SRR;
 Provide resource augmentation, to include manpower and equipment, to other
areas as needed;
 Coordinate with the other clusters for the resource needs of the SRR teams;
 Consolidate all the activities made by the response teams into one cluster
report

Protocols:

1. Upon activation of the contingency plan, all key representatives of the SRR
cluster headed by the MDRRMO-ERT will have to convene at the EOC to
undertake coordination work.

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 2. The SRR cluster shall organize 6-man teams composed of a leader, 5 rescue
specialists and a logistics officer:

Team Composition Functions

 Communicates with the IMT
 Receives work instructions from the IMT
 Decides which tools should be used to perform
specific tasks
1 Leader  Monitors work rotations
 Ensures safety of the team
 Maintains a log of all events, actions and
expenditures
 Reports to the IMT
 Carry out work instructions from the Team Leader.
Use the tools, equipment and accessories correctly
5 Rescue Specialists
and safely.
 Update the SRR Leader on task progress
 Manages the tools, equipment and accessories,
and other resources
 Requests from the Team Leader the resources
1 Logistics Officer
necessary to complete the task.
 SRR members will take turns assuming this
responsibility.

3. Each response team shall:

a. Check in to the established ICP and receive instructions under the
supervision of the IMT
b. Observe 12 hours shift to prevent premature exhaustion.
c. Utilize the principle of triage to determine the order of priority to
respond to casualties
d. Shall work in pairs. There shall always be a second rescuer to stand
behind to provide physical support and monitor safety. Working in pairs
also provides the opportunity for rotations and rest
e. Account all treated/responded victims by recording important details
such as name, age, sex, and address.
f. Transport victims who do not need hospitalization to the nearest
evacuation area as instructed by the IMT.
g. Retrieve and endorse human remains to Municipal Health Office for
proper documentation and disposal (burial). Only a doctor can officially
declare a victim dead.
h. Report all actions taken to the IMT for subsequent reporting to the
EOC.

4. The SRR cluster shall provide additional SRR resource augmentation to the
IMT upon request of the IC. The principle of efficiency and effectiveness shall
always be observed.

5. Priority shall be given to the very young (0-7 y/o), old (60 y/o above), pregnant
and PWDs. The severely injured with life threatening condition but with a high
chance of survival are to be responded first, followed by the less severely

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 injured. Next will be the walking wounded and the last will be those with
remote survival.

Needs and Activities:

The following are the needs of the SRR cluster as well as the corresponding
activities required:

Activities/ Arrangements Timeframe

Needs Responsible Offices
to Meet the Needs

Manpower Organization of Teams MDRRMO D – 4 months

Equipage MDRRMO D – 1 month

Mobilization and
MDRRMO D + 10 days
Deployment
SRR equipment Request for purchase of MDRRMO; and Sea D – 4 months
additional equipment Ports Association
Maintenance MDRRMO; and Sea D – 3 months
Ports Association
Distribution to responders MDRRMO; and Sea D – 1 month
Ports Association
Cadaver bags Request for availability of MDRRMO, DOH-CHD D – 3 months
cadaver bags WV
Distribution MDRRMO D – 1 month
Food and safe water for Contract of catering MDRRMO D – 3 months
SRR Teams services
Distribution of food and D – 1 day to
water to responders D + 10 days
Helicopters Request PAF-TOG 6, and MDRRMO D – 3 months
PCG for availability
Utilization/deployment of D – 1 day to
helicopters D + 10 days

Resource Inventory: The following table shows the available resources of the SRR
cluster.

Resource
Resources Unit Quantity Office/Agency Remarks
Location
Manpower 41 Municipal X, Auxiliary Island Bae
Police
ICOM-Handheld Radio set 10 Municipal X, Auxiliary Island Bae
Police
Multi cab Unit 1 Municipal X, Auxiliary Island Bae
Police
Manpower perso 12 LGU- Lifeguard Island Bae 1 certified
nnel diver
Life buoy Pcs 9 LGU- Lifeguard Island Bae
Ring buoy Pcs. 10 LGU- Lifeguard Island Bae
Diving Equipment Sets 2 LGU- Lifeguard Island Bae
Regulator Set 2 LGU- Lifeguard Island Bae
BCD Set 2 LGU- Lifeguard Island Bae
Scuba Tanks Set 2 LGU- Lifeguard Island Bae
Lifejackets Pcs 19 LGU- Lifeguard Island Bae
Kayak Unit 1 LGU- Lifeguard Island Bae
Ring buoy Pcs 6 LGU- Lifeguard Island Bae
Fins Pairs 2 LGU- Lifeguard Island Bae
Facemask Set 2 LGU- Lifeguard Island Bae
Marking Buoy Pcs 10 LGU- Lifeguard Island Bae
Megaphone Unit 1 LGU- Lifeguard Island Bae

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ICOM Handheld Radio set 5 LGU- Lifeguard Island Bae
1Base Set 1 LGU- Lifeguard Island Bae
Telescope unit 1 LGU- Lifeguard Island Bae
Spine board Pcs. 1 LGU- Lifeguard Island Bae
O2 Regulator unit 1 LGU- Lifeguard Island Bae
Trauma Bag Pcs. 1 LGU- Lifeguard Island Bae
Manpower perso 26 AFP Island Bae 9 divers
nnel
Vehicle unit 3 AFP Island Bae
Motorboat unit 1 AFP Island Bae
Base Radio unit 1 AFP Island Bae
K-9 Pcs 2 AFP Island Bae

Manpower 17 MAO Mainland 3 certified

divers
Hand Held Radio Unit 5 MAO Mainland
Diving Equipment Sets 3 MAO Mainland
Small boat Unit 1 MAO Mainland
Speedboat Unit 1 MAO Mainland
Manpower perso 7 Jetty Port Island Bae
nnel
Hand held radio Unit 10 Jetty Port Island Bae
Base radio pc 2 Jetty Port Island Bae
Megaphone pcs 3 Jetty Port Island Bae
Ambulance Unit 1 Jetty Port Island Bae
Speedboat Unit 1 Jetty Port Island Bae
Manpower perso 19 Bureau of Fire Island Bae
nnel
Manpower perso 116 PNP Island Bae
nnel
Manpower perso 23 PCG Brgy. C 3 personnel
nnel on schooling
Manpower perso 13 PCG Island Bae 4 personnel
nnel on schooling
Aluminum Boat (AB-220) unit 2 PCG Island Bae

SAR 3504 Vessel unit 1 PCG City I

Rubber Boat Unit 1 PCG Island Bae and
Brgy. C
Motorcycle unit 3 PCG Island Bae and
Brgy. C
VHF Marine Ban PCG Island Bae and
Brgy. C
k-9 dogs PCS. 2 PCG Brgy. C
Lifejackets Pcs. 12 PCG Island Bae and
Brgy. C and D
Life Ring Pcs. 1 PCG Island Bae
Lifebuoy Pcs. 4 PCG Island Bae
Scuba Tank Pcs. 2 PCG Island Bae
Face Mask Pcs. 2 PCG Island Bae
Wet Suit Pcs. 2 PCG Island Bae
Diving Knife Pc. 1 PCG Island Bae
Flippers Pair 2 PCG Island Bae
Descending line/Rope Mtr. 30 PCG Island Bae
Power Generator unit 1 PCG Island Bae
Speedboat Pc 20 Sea sports Association Island Bae
Rope Mt 450 -do Island Bae
Megaphone Pcs 10 PRC, MATODA Island Bae
Ambulance 8 Island Bae
Lifebuoy 5 BAG Island Bae
Lifebuoy 20 PRC Island Bae

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 Needs Projection and Resource Gap Identification: The number of resources allocated for one (1) day under the SRR cluster will be
used for the rest of the response operation. Based on this assumption, the following are the projected needs and resource gaps:

RESOURCE TARGET POPULATION UNIT PROJECTED NEEDS CURRENT RESOURCE GAPS

COST (X PROJECTED – CURRENT)
(PHP)
SOURCES TO
STANDARDS
FILL THE GAPS
FAMILIES PERSONS 1 DAY (X) DAYS
COST
QTY COST (PHP) QTY QTY COST (PHP) QTY COST
(PHP)
Manpower 5,000 45,000 300 30 270 Volunteers
ICOM- 5,000 45,000 LDRRMF (QRF)
5,000
Handheld 20 100,000 10 50,000 10 50,000
.00
Radio
5,000 45,000 400,000 GF
Multi Cab 2 800,000 1 400,000 1 400,000
.00
5,000 45,000 1,500 LDRRMF (QRF)
Life buoy 20 30,000 9 13,500 11 16,500
.00
5,000 45,000 4,000 LDRRMF (QRF)
Ring buoy 20 80,000 10 40,000 10 40,000
.00
Diving 5,000 45,000 1,000,000. Sea Ports
5 5,000,000 2 2,000,000 3 3,000,000
Equipment 00 Association
5,000 45,000 75,000 LDRRMF (QRF)
Regulator 2 150,000 2 150,000 0 0
.00
5,000 45,000 100,000 LDRRMF (QRF)
BCD 5 500,000 2 200,000 3 300,000
.00
5,000 45,000 1,000,000. LGU Trust Fund
Scuba Tanks 5 5,000,000 2 2,000,000 3 3,000,000
00
5,000 45,000 70 1000
Lifejackets 700,000 100 70,000 900 630,000 LDRRMF (QRF)
0.00
TOTAL 12,360,000 4,923,500 7,436,500

DISCLAIMER: This portion of the contingency plan will be completed if all sub-plans for the clusters are provided.
Page 16 of 28
 2. Total Budgetary Requirements

Budget Summary

The total budgetary requirements for the completion of resource for the contingency plan are as follows:

Cluster Cost of Projected Needs Cost of Current Resources Amount of Gaps Source of Fund
SRR 12,360,000 4,923,500 7,436,500
Communication and 3,000,000 2,500,000
500, 000
Warning
Relief and Registration 15,000,000 10,000,000 5,000,000
Evacuation 30,000,000 20,000,00 10,000,000  QRF
Medical 17,000.000 14,000,000 3,000,000  30% CF, LGU
Security 900,000 600,000 300,000  Donations
Transportation 6,000,000 5,200,000 800,000
Engineering and
8,000,000 2,000,000 6,000,000
Restoration
TOTAL (PHP) 75, 277,000.00 39,223,500.00 P32,536,500.00

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 DISCLAIMER: This portion of the contingency plan will be completed if all sub-plans for the clusters are provided.

3. Total Resource Requirements

Resource Summary

The total resource requirements for all the clusters are as shown:

Current
Cluster Description Projected Needs Gaps Source
Resources
SRR Manpower 270 300 270 Volunteers
ICOM-Handheld LDRRMF (QRF)
10 20 10
Radio
Multi Cab 1 2 1 GF
Life buoy 11 20 11 LDRRMF (QRF)
Ring buoy 10 20 10 LDRRMF (QRF)
Diving Equipment 3 5 3 Sea Ports Association
Regulator 0 2 0 LDRRMF (QRF)
BCD 3 5 3 LDRRMF (QRF)
Scuba Tanks 3 5 3 LGU Trust Fund
Lifejackets 900 1000 900 LDRRMF (QRF)
Relief and Registration Volunteers for 5,000 10,000 5,000 AFP
repacking BFP
PCG
Academe
Youth organizations
Medical Doctors 5,000 2,000 3,000 LGU
Hospitals
P/C/M Health Office
Private cluster

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 B. Command and Control

1. Features of Emergency Operations Center (EOC)

Municipality X EOC is the repository of information and main hub for coordination of
the MDRRMC X. It serves as the main communication link for all responding units,
receives emergency and non-emergency calls, monitors the security and
surveillance cameras municipal wide, dispatches calls to concerned responding unit,
receives data and reports from responding units.

Location: 3rd Floor, Municipal DRRM Office, Barangay A, Municipal X, Province Y.

Contact Numbers: 123-4567, 0912345678

Email address: municipalityxeoc@email.com

Facebook: municipalityxeoc@email.com

Manning and Structure: The EOC shall be operated by the following personnel
according to the organization structure:

EOC Manager
James Reid

Public Info/Media Center

Kathryn Bernardo
Report Development
Liza Soberano Liaison Group
Nadine Lustre

Operations Finance/ Admin

Planning Coordinator Logistics Coordinator
Coordinator Coordinator
Daniel Padilla Erik Santos
Kim Chiu John Lloyd Cruz

Activation: The EOC shall be activated upon the issuance of alert level from the
Provincial DRRMO and based on the findings of Pre-Disaster Risk Assessment
(PDRA).

2. Features of Incident Command System (ICS)

The Municipal Incident Management Team that will carry out the tactical operations
of the clusters is as follows:

Page 19 of 28
 Single command shall be used in managing the typhoon. All the operational teams
identified in the clusters shall work under the supervision of the Operations Section
Chief.

3. Interoperability

Municipal Response Clusters

Communica Relief and Evacuation Medical Security Transpor SRR Engineering

tion and Registration (DepEd) &
(MHO) (PNP) tation (MDRRM
EOC

Warning (MSWDO) Restoration

(MDRRMO (GSO) O ERT) (MEO)
(PIO)

Incident Commander (MDRRMO)

PIO (Mayor’s Office-Municipal Info. Office)

Safety Officer (Municipal Fire Station)

Liaison Officer (Office of the Mayor)

OSC PSC LSC FSC

(Municipal Police Municipal Planning and (General Services (Municipal
Station) Development Office Office) Treasurer)

The Chairperson of the MDRRMC X shall supervise the coordination activities and
strategic decisions of the clusters. These decisions shall then be communicated to
the IC through the EOC. The IC, on the other hand, shall report the tactical activities
to the EOC going to the clusters.

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 CHAPTER IV. ACTIVATION, DEACTIVATION
AND NON-ACTIVATION
A. Activation and Deactivation

The procedures for activating and deactivating the contingency plan shall adhere to
the flowchart below:

START

PAGASA
forecasts
Typhoon

MDRRMC
X conducts
PDRA

EOC on red Yes Activate No EOC on blue

contingency
alert status alert status
plan?

Mayor X convenes Responders

the clusters at the
conduct normal 3
EOC
operations using
ICS

Mayor X mobilizes and

deploys IMT Clusters provide
continuous support
to responders
Clusters and IMT
operate based on
contingency plan
No
Situation
3
normalize
No d?
Situation
improved? 1 Yes

IC recommends
Yes demobilization

IMT recommends
deactivation of Mayor X approves recommendation for
contingency plan demobilization

Mayor X directs deactivation Responders and

of contingency plan sectors demobilize

2 OpCen on white alert

status

END
21 | P a g e
The contingency plan shall be activated based on the findings of Pre-Disaster Risk
Assessment by the MDRRMC, leading to the activation of the EOC. Mayor X shall
then convene all the clusters to assess the situation. Afterwards, Mayox X shall
officially activate ICS and delegate authority to the IC coming from the Municipal
DRRMO. The IC shall then proceed to organize the IMT and implement tactical
activities based on the strategic decisions of the clusters.

The contingency plan shall be deactivated once the situation has improved and
when heightened alert is no longer required. The recommendation for deactivation
shall emanate from the IC going to Mayor X via the EOC. Once deactivated,
operation will still remain until such time that the EOC will be back to “white alert”
status. At this point, the operation is already terminated.

B. Non-Activation

In case that the typhoon will not take place in the months of June to December, the
contingency plan will not be activated. In this case, the plan will be maintained as a
perpetual plan for future use in the event of upcoming typhoons.

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 ANNEX 1. Working Group
Purpose: The Working Group shall be the focal body in charge of the refinement,
finalization, testing, evaluation, packaging, updating and improvement of the
contingency plan under the supervision of the Municipal DRRM Officer X. The group
shall work closely with the planners of the municipality for the attainment of the CP
objectives.

Functions:
1. Facilitate the refinement and finalization of the contingency plan to include
testing, evaluation, packaging, updating and improvement;

2. Develop work plan for the completion and updating of the contingency plan;

3. Organize consultation meetings with the planners and relevant subject matter
experts regarding the development of the contingency plan; and

4. Facilitate the presentation and endorsement of the contingency plan to

Chairperson, MDRRMC X and Local Sanggunian for comments and approval.

Composition:

ROLE NAMES OFFICE CONTACT NOS. EMAIL ADDRESS

Lead Piolo Pascual MDRRMO 09XXXXXX someone@email.com
Facilitators Daniel Padilla 09XXXXXX someone@email.com
MDRRMO
James Reid
Alden Richards

Secretariat Kim Chiu MDRRMO 09XXXXXX someone@email.com

Erik Santos
Liza Soberano
Kathryn Bernardo
Nadine Lustre
John Lloyd Cruz
Cluster Rep: Maine Mendoza 09XXXXXX someone@email.com
MDRRMO
Communication and
Warning
Cluster Rep: Relief Sam Milby 09XXXXXX someone@email.com
MDRRMO
and Registration

Cluster Rep: Marian Rivera 09XXXXXX someone@email.com

MDRRMO
Evacuation

Cluster Rep: Medical Charice Pempengco MDRRMO 09XXXXXX someone@email.com

Cluster Rep: Security Alden Richards MDRRMO 09XXXXXX someone@email.com

Cluster Rep: Dingdong Dantes 09XXXXXX someone@email.com

MDRRMO
Transportation

Cluster Rep: SRR Sarah Lahbati MDRRMO 09XXXXXX someone@email.com

Cluster Rep: Angel Locsin 09XXXXXX someone@email.com

MDRRMO
Engineering and
Restoration

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Members’ Duties and Responsibilities:
 Head: overall in charge of coordinating the entire CP process; monitors the
progress of the contingency plan; initiates the conduct of meetings to review,
evaluate and update the contingency plan, as necessary; disseminates
updates on the contingency plan to agencies/offices concerned; leads the
conduct of simulation exercises to test the coherence and integrity of the plan.

 Facilitator: facilitates meetings on contingency planning, workshops and

simulation exercises; drives the contingency planning participants to achieve
the target outputs.

 Secretariat: documents and assimilate comments, inputs and

recommendations gathered during meetings, workshops and exercises into
the contingency plan; consolidate the outputs from the clusters and integrates
them into the contingency plan; provides other secretariat services.

 Cluster Representative(s): facilitates the completion of detailed

implementation plans for the respective cluster, including the accomplishment
of the CP forms; ensures the availability of data for the specific cluster;
coordinates with other clusters to ensure that the preparation of sub-plans is
on track, that the different cluster plans are consistent with each other, and
that all clusters are familiarized with their tasks likely to be performed in case
of an emergency.


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 ANNEX 2. Gap Identification Matrix
Offices Involved
Lead
Clusters PNP/ P Brgy J Fin
BTA AFP
MEN MH
PCG BFP
MSW MDR PR ME GS
BAG
MA
Clini Coun
DEP MPD
POR anc Office
RO O DO RMO C O O O ED C
C c cil T e
Telecom
MDR
municatio
/ / / / / / / / / / / / / / / / RMO
n and
(PIO)
Warning
Relief and
MSW
Registrati / / / / / / /
DO
on
Evacuatio DEPE
/ / / / / /
n D

Medical / / / / / / / / MHO

Security / / / / / / / / / PNP

Transport
/ / / / / / / / / / / / GSO
ation
MDR
Rescue / / V / / / / / / / / RMO
(ERT)
Engineeri
ng and
/ / / / / / / / / / MEO
Restorati
on

25 | P a g e
 ANNEX 3. Municipality X Directory
OFFICE CONTACT EMAIL ADDRESS
NUMBERS
Municipal Planning & Development 12345xxx 123@email.com
Office
Municipal Disaster Risk Reduction 12345xxx 123@email.com
and Management Office
Municipal Social Welfare & 12345xxx 123@email.com
Development Office
Municipal Engineering Office 12345xxx 123@email.com
Bureau of Fire Protection 12345xxx 123@email.com
Municipal Treasurers Office 12345xxx 123@email.com
Municipal Budget Office 12345xxx 123@email.com
Municipal Agriculture Office 12345xxx 123@email.com
Municipal Health Office 12345xxx 123@email.com
Municipal Gender and Development 12345xxx 123@email.com
Office
General Services Office 12345xxx 123@email.com
Philippine National Police 12345xxx 123@email.com
Municipal Environment and Natural 12345xxx 123@email.com
Resources Office
Municipal Local Government 12345xxx 123@email.com
Operation Officer
Parish Church 12345xxx 123@email.com
Department of Education 12345xxx 123@email.com
ABC President 12345xxx 123@email.com
SB Member 12345xxx 123@email.com
Philippine Army 12345xxx 123@email.com
Philippine Coast Guard 12345xxx 123@email.com
Municipal Transportation Office 12345xxx 123@email.com
Philippine Red Cross 12345xxx 123@email.com
Municipal Engineering Office 12345xxx 123@email.com
Municipal Action Group 12345xxx 123@email.com
Municipal Tourist Action Center 12345xxx 123@email.com
General Service Office 12345xxx 123@email.com
Municipal Disaster Risk Reduction 12345xxx 123@email.com
and Management Office
Office of the Governor 12345xxx 123@email.com
Provincial Disaster Risk Reduction 12345xxx 123@email.com
and Management Office
Office of Civil Defense (OCD) 12345xxx 123@email.com
Department of Health (DOH) 12345xxx 123@email.com
National Intelligence and 12345xxx 123@email.com
Coordination Agency (NICA)
Bureau of Fire Protection (BFP) 12345xxx 123@email.com
National Security Council (NSC) 12345xxx 123@email.com

26 | P a g e
 ANNEX 4. Map of Municipality X

Photo source: www.finalfantasy7pc.com

DISCLAIMER: These are just a few of the many possible annexes.

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