BSBADM502: Assessment 1

1. Meeting Format: Face to face

2. Meeting Topic: How the Dine and Discover vouchers will be used.

3. Meeting Arrangements:
 Meeting venue:
 Catering required:
 Equipment and documentation needed:
 When

4. Meeting Agenda &

AGENDA MEETING REQUEST
1. Apologies (1 minute) (Dine and Discover
2. Minutes of Last Meeting (5 minutes) Vouchers)
(Get all relevant info on table) Notice of Meeting:
3. Matters arising from minutes (5 minutes) A second meeting
(Get all relevant info on table then discuss decisions) will be held to
4. General Business discuss the Dine
a) Rafi’s Vouchers (How will last voucher be spent?) (1 minute) and Discover
(Get all relevant info on table then discuss decisions) vouchers. It will be
b) Rafa’s Vouchers (How will vouchers be spent?) (2 minutes) held at 8 pm on
(Get all relevant info on table then discuss decisions) Tuesday 1st March
c) Ma’s Vouchers (How will vouchers be spent?) (5 minutes) at the dining room
(Get all relevant info on table then discuss decisions) table at home.
5. Any Other Business (20 seconds) Bring your phones
6. Date of next meeting (20 seconds) for research. Please
7. Adjournment (20 seconds) be on time.

Meeting Request (text)

 5.

Dine and Discover Vouchers Meeting

Minutes of meeting

Dining Room table, Home

Tuesday, 1st March Attendees:
Rafa Rahman (Host), Rafi Rahman (Host’s older Brother), Rajit Rahman (Host’s younger brother)
1.0 Welcome and apologies Motion/Action/Outcome
Opening and welcome
1.1
The meeting was opened by Rafa Rahman at 8:00 pm.
Apologies: Absentees confirmed by
1.2
Salma Begum (Host’s mum) board.
Confirmation of agenda: Not much needs to be
1.3 Rafa confirms that a copy of the agenda is on the table for covered, as noted by the
those who don’t have the copy that was texted out to them. agenda and Rafa.
2.0 Disclosure of interest
Conflict of interest [Insert decision/outcome e.g. ‘The board Note any further actions
noted that there were no real, perceived or potential identified, including by whom
conflicts of interest experienced by any member in relation and by when. Update the
to the items on the meeting No.X agenda.’ If a conflict of register of standing conflicts of
interest is identified it should be noted, along with the interest if new ongoing
actions taken to manage it. If the action involves a member
conflicts of interest were
leaving the room, record when they left and rejoined the
disclosed.
meeting].
3.0 Minutes of previous meeting

3.1

Matters arising from the previous meeting Outcome: The board noted
Bobby reported that she found Dual McEnroe terrific. the current status of the
3.2 Freda Fault complains about her monotonous voice. However, actions arising from the
Rita reports that she was fine and was awake the whole time. previous meeting.
4.0 General Business
 Court Maintenance
Dereck reports the courts in need of a ‘facelift’, especially the
far courts. Bobby recommends they be repaired, and quickly, Motion: To get the courts
reporting that members have complained about grass “repaired, and quickly”.
growing, and that they are not usable. Syd requests to see
4.1 what needs to be done, who can do it and how much it is
going to cost before they rush into anything. Dereck points out
that with grass growing up through the clay he thinks that they
need to rush a bit. He adds that it’s been a long time since
they have needed to use the far courts, and as their
membership increases, they should spend the money to make
those courts usable. Rita suggests they give the curator (Joe) Action: Bobby to ask Joe how
some extra hours to do the work. Bobby wanders how many long the court repairments
hours Joe will need. She says she will ask him to give them a will take.
rough idea, and they’ll do their costing from there.
 Toni reports that new line tapes are needed, as well as the gravel
and lane mix, saying she’ll have a report ready for the next Action: Toni to have a
meeting. Dereck brings up the other courts, noting that one boy report ready for the next
slipped and broke his arm, questioning the other attendees if they meeting.
know anything about that. Freda responds saying she does, stating
that he claims that he tripped over a hole in the court,
commenting that he was ‘probably fooling around in the courts
with his kids too’. She states that she feels that Joe has been doing Motion: Bobby suggests
a good job on the courts. Bobby points out that even with good they “encourage players to
maintenance, you’re bound to get some irregularities, as it is a rake their own courts
loaned court. She motions to encourage players to rake their own between sets”.
courts between sets. Freda agrees with Bobby. However, she
4.1 questions who will make sure they do it, especially the young Motion: Dereck suggests
ones. Rita points out that the attendees will be all present during that they “make a point of
the games and keep an eye out on the courts and ask the players checking the courts during
when they think is needed. She also points out that there are signs the games”.
up. Dereck decides to go with Rita’s suggestion, as well as
motioning they all make a point of checking the courts during the Outcome: The board
games and making sure nobody gets hurt. Rita points out that agrees to make sure
realistically people are bound to fall over on the loaned court. players rake their courts
Freda Fault comments that she hopes no one has ‘chalky bones’ between sets and keep an
like the boy who slipped. eye on the courts.
Fundraising for the juniors
Dereck reports the need to raise funds for the bus lights for the
Juniors tournament in Griffith. He points out that if they want the Motion: Bobby suggests “a
kids to participate that they must help with the cost of the hires fun night”, with Rita
and the parents. Bobby motions a fun night. Dereck agrees and suggesting “Saturday
asks for suggestions for the date. Rita suggests Saturday fortnight, fortnight for the date”.
4.2 pointing out it will give enough time to let everyone know, and
stating that she will give notices out straight away. All attendees Action: Rita will give the
agree to the fun night. Dereck asks for volunteers for the music notices.
and food, in which Syd volunteers to take care of the music, and
Rita for the food. Dereck requests for prices straight away and let Action: Syd and Rita will
Toni know so they can put the costs in the notices. Toni recalls cover the music and food
that last time they charged $20 and made a fair profit but suggests respectively.
$25 this time, pointing out that it is for raising funds for juniors to
go to Griffith. Motion: Toni suggests a
“$25 fee”.
5.0 Next meeting
The next meeting scheduled for next Friday fortnight.
6.0 Adjournment
The meeting was closed by Dereck Dyna at 8:30.

Assessment Checklist
Use the following checklist to ensure you have met all requirements of this assessment. I have:
 Completed tasks 1 to 4
 Included a copy of the meeting agenda
 Included draft and final copies of the minutes