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Unit number and title Unit 06: Managing a Successful Computing Project
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Project management is the process of leading the work of a team to achieve goals and meet success criteria at a specified time. The
primary challenge of project management is to achieve all of the project goals within the given constraints. This information is
usually described in project documentation, created at the beginning of the development process. The primary constraints are
scope, time, budget. The secondary challenge is to optimize the allocation of necessary inputs and apply them to meet pre-defined
objectives. Project management was developed to save time/money by properly planning a project and considering all relevant
factors which may affect its outcome.
B. Project Planning
A project plan, also known as the project management plan, is the document that describes how the project will be executed,
monitored, and controlled, and closed. This outlines the objectives and scope of the project and serves as an official point of
reference for the project team, larger company, and stakeholders.
It’s created during the project planning phase and is a compilation of several other documents. It is more than just a schedule
or a task list, though it does include those things. The project management plan is formally approved at the beginning of the
project and then progressively updated throughout the course of the project.
C. Project Execution
The execution phase is usually the longest phase in the project life cycle; and the most demanding. Your team carries out all
the planned activities during this stage, constructs the deliverables, and presents them to the project stakeholders.
This is the phase that is most commonly associated with project management. Execution is all about building deliverables that
satisfy the customer. Team leaders make this happen by allocating resources and keeping team members focused on their
assigned tasks. Execution relies heavily on the planning phase. The work and efforts of the team during the execution phase are
derived from the project plan.
In project management, there might be hiccups along the way but if you catch them early on, it’s easy to course-correct. You’ll
need to continuously track the project’s progress and ensure that the milestones and deliverables stick to the project schedule.
For this reason, the execution stage always happens in concurrence with the next phase–project controlling and monitoring.
D. Project Monitoring and Control
Monitoring and control processes continually track, review, adjust and report on the project’s performance. It’s important to
find out how a project’s performing and whether it’s on time, as well as implement approved changes. This ensures the project
remains on track, on budget and on time.
Project Start Date: October 10, Project End Date: December 21, 2022
2022
PROJECT GOALS
Research to develop the automatic robotic vacuum cleaner controlled by smartphone aims to
provide consumers with modern and automated living.
Scope Description:
- Research to develop the automatic robotic vacuum cleaner controlled by an application
on user's smartphone.
- Technology companies and research groups alike recognize the potential for
smartphones, IoT devices, and smart home technology to install electrical and electronic
equipment can be controlled automated or semi-automatic, replacing humans in
performing one or several operations of management and control. This electronic system
communicates with the user through a home electronic board, mobile phone application,
tablet or a web interface.
Deliverables:
Application for everyone in or out of the country
User manuals, support service 24/7
Research document.
Application document
FINANCIALS
PROJECT MILESTONES
Presentation. 14-12-2022
RISK
- Technical difficulties
- This is our first project, and the team lacks this expertise.
- The wrong procedure, lack of money, no work experience, broken projector.
- The printer is broken, broken laptop, sick leave personnel, and death personnel.
2. Cost
This is an important part of the report because it includes all the expenses which are spent in meeting day to day activity of the
business. Because the project is divided into several parts there is a requirement for the fund to meet their activities. Several
expenses included in this are staffing, equipment costs, hiring of some equipment, technologies, manpower so on.
3. HUMAN RESOURCES COST
No. Name Start date Duration Assignment cost
1 Duc Anh October 10, 2022 30 1740$
2 Hoang Dung October 12, 2022 20 1450$
3 Kien Pham October 8, 2022 25 1225$
4 Duc Phuc October 15, 2022 27 580$
5 Viet Hoang October 14, 2022 24 1000$
3. Scope
In this step, every member is assigned responsibilities related to the project plan. It makes a cluster of processes needed to
complete a project. Aids in determining the need to deliver the project and its work. The procedure of doing work is set as well as
directions also which are necessary for achieving goals and objectives.
4. Time
This decides the duration of the project for completing a project. It decides the ability of an individual person and how much time
they take in achieving an assigned task. After, it ensures planning, setting goals, and priority of work for better performance. When
structured is made with their time duration then it helps in completing work on time.
PROJECT TIME
- Estimate time
Time management is the management of the time spent, and progress made, on project tasks and activities. Excellent
time management requires the planning, scheduling, monitoring, and controlling of all project activities. Time
management is one of the six major functions of project management, according to the Project Management Institute.
When some people refer to project time management, they’re also referring to the tools and techniques used for
managing time.
5. Quality
When a project plan is designed, it should be noted that its quality must be maintained. So when work is going on, this won't create
any problems that employees can easily understand. The project is framed for profit and is doable when the quality is good. Record
the quality of the product well it will pull the image of the company to a better level.
6. Communication
It is a process for parties to communicate with each other in various ways, in which one is the sender and the other is the receiver.
This plays an important role in achieving the success of the project plan. Cloud computing is the best way to transfer information
from one person to another. This path includes the purpose, approach, goals, objectives, tools, methodology, roles and messages of
communication at a high level. Social media and the internet are also a source of communication
II.PROJECT TIME
III. Task name
IV. Start
V.Finish
VI. Duration
VII. Research to develop the automatic
robotic
VIII. vacuum cleaner controlled by
smartphone.
IX. January 12, 2021
X.March 11, 2021
XI. 58 days
XII. 1. Initiation Phase
XIII. January 12, 2021
XIV. January 20, 2021
XV. 8 days
XVI. 2. Planning/Design Phase
XVII. January 21, 2021
XVIII. February 2,2021
XIX. 12 days
XX. 3. Execution Phase
XXI. February 3, 2021
XXII. February 9, 2021
XXIII. 6 days
XXIV. 4. Monitor and Control Phase
XXV.February 10, 2021
XXVI. February 22, 2021
XXVII. 12 days
XXVIII.5. Close-out Phase
XXIX. February 23, 2021
XXX.March 11, 2021
6. Project risk
Risk is any unexpected event that can affect your project — for better or for worse. Risk can affect anything: people, processes,
technology, and resources. An important distinction to remember is that risks are not the same as issues. Issues are things you know
you’ll have to deal with, and may even have an idea of when they’ll occur, like a team member’s scheduled vacation, or a big spike in
product demand around the holidays. Risks are events that might happen, and you may not be able to tell when — such as flu
season hitting your team all at once, or a key product component being on backorder.
Risk management is an important process because it empowers a business with the necessary tools so that it can adequately identify
and deal with potential risks. Once a risk has been identified, it is then easy to mitigate it. In addition, risk management provides a
business with a basis upon which it can undertake sound decision-making. For a business, assessment and management of risks is
the best way to prepare for eventualities that may come in the way of progress and growth. When a business evaluates its plan for
handling potential threats and then develops structures to address them, it improves its odds of becoming a successful entity.
In addition, progressive risk management ensures risks of a high priority are dealt with as aggressively as possible. Moreover, the
management will have the necessary information that they can use to make informed decisions and ensure that the business
remains profitable.
III. Produce a work breakdown structure and a Gantt Chart
to provide timeframes and stages for completion.
Define requirement:
A work breakdown structure (WBS) is a key of ORAI project deliverable that organizes the team's work into manageable
sections. The Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a "deliverable
oriented hierarchical decomposition of the work to be executed by the project team." The work breakdown structure visually
defines the scope into manageable chunks that a project team can understand, as each level of the work breakdown
structure provides further definition and detail. (Work break down structure, n.d.)
Project Idea : Identify and design an autonomous robot that can assist people at home who are too busy for daily or
weekly floor cleaning, for families with children. In particular for the elderly who live by themselves and do not have
the strength or ability to clean
Data Collection: customer information security surveyed about the need to use robotic vacuum cleaner. The project
collects information from various sources, validated and verified. The goal is to seek out and fully comply with the
law.\
Evaluate and analyze: Users will insert their information in the app and connect the app on their phone with their
robotic vacuum cleaner. The system will track user and will evaluate, analyze the average time user use the
application to control robotic vacuum cleaner in 1 day, 1 week or 1 month.
1. WBS
Figure 4: WBS
2. Schedule
Schedule is the process of defining project tasks and their durations, dependencies, and assigned resources in order to complete the
project within a designated time frame. It also includes monitoring and reporting on the schedule to ensure the project is delivered
on time.
Time is one of the three constraints in the “Iron Triangle” (with Scope and Budget) of Project Management, and any delay in the
schedule can be very costly. Therefore, Schedule Management is crucial to ensure project success.
The primary purpose of the project schedule is to guide the team to the end. The schedule is the measuring stick for assessing the
project performance, evaluating progress, and getting to project closure as soon as suitable.
Because it is a research project, the money is mainly divided among the members. All members have a salary of $ 5 / hour - for
standard rate and $ 7 / hour - for overtime rate. The working shifts are divided equally, no member is overloaded with work.
Between phases of the project, there is time for members to rest. Materials: Laptop is used for research (Secondary research phase)
and Interview tools are used for Interview (Primary research phase).
4. Cost
I calculated the cost for the whole project. Mostly money is paid to team members. According to calculations, the project when completed will
have a cost of 5,995$ not exceeding the original estimate in Project charter
IV. Carry out small-scale research by applying qualitative and
quantitative research methods appropriate for meeting
project aims and objectives.
The following research is focused on the "Quantitative" and "Qualitative" research methods. The former method is all about
estimating and collecting quantitative data. On the other hand, the latter is all about calculating and collecting qualitative data.
The quantitative data helps in concluding the project aspects and important sections from a large amount of sample. However,
in any case, this method is not very suitable, especially where data regarding behavior vigor and other qualities are needed. In
such cases, qualitative data collection methods are used. The sample size in this research method is very small. To collect the
primary research, a field survey is done that aims at collecting both qualitative and quantitative data. The sample size is 50 and
people will be selected randomly to avoid any data biases and discrepancies
1. Qualitative research
Answers to the survey: The survey was conducted by 5 random people of different ages with different usage needs and
opinions about robotic vacuum cleaner.
Surveyor 1:
A: What is your name?
B: Answer: My name is Mai Bao An
A: Do you have heard about IoT in life?
B: Answer: yes
A: Did you ever hear about IoT help people?
B: Answer: No
A: What do you think about using robotic vacuum cleaner instead of the traditional vacuum cleaner and human power?
B: Answer: I think it is very good to help human.
A: What do you think about smart devices used in the home to replace humans?
B: Useful.
INTERVIEW REPORT
Surveyor 2:
A: What is your name ?
B: Answer: My name is Tran Hoang Anh.
A: What do you think about smart devices used in the home to replace humans?
B: Answer: It’s can’t replace humans in many things.
A: What do you think about using robotic vacuum cleaner instead of the traditional vacuum cleaner and human power?
B: Answer:I think anything will have bad and good side. For example, people have one less thing less to make. But
sometimes when the device fails, it requires the use of human power
A: If you choose to buy a robotic vacuum cleaner, what features will you be interested in?
B: Answer: Yes
A: Do you think you will buy a cheap robotic vacuum cleaner on the market instead of buying big brand machines for
warranty?
B: I think I will buy a big brand because you spend a lot of money, the product quality will go hand in hand with the
price
INTERVIEW REPORT
Surveyor 3:
A: What is your name ?
B: Answer: My name is Do Thi Dao
A: What do you think about smart devices used in the home to replace humans?
B: Answer: That sounds interesting!
A: What do you think about using robotic vacuum cleaner instead of the traditional vacuum cleaner and human power?
B: Answer: That is ok if the cost is suitable.
A: If you choose to buy a robotic vacuum cleaner, what features will you be interested in?
B: Answer: Yes
A: Do you think you will buy a cheap robotic vacuum cleaner on the market instead of buying big brand machines for
warranty?
B: Definitely yes!
INTERVIEW REPORT
Surveyor 4:
A: What is your name ?
B: Answer: My name is Lanh Thi Lan
A: What do you think about smart devices used in the home to replace humans?
B: Answer: I think it can help people save time after coming home from work.
A: What do you think about using robotic vacuum cleaner instead of the traditional vacuum cleaner and human power?
B: Answer: I think that's very good because it saves us time and effort.
A: If you choose to buy a robotic vacuum cleaner, what features will you be interested in?
B: Answer: Yes
A: What are the limitations of using a robotic vacuum cleaner in your opinion?
B: To make people depend too much on the machine and it will not clean the house completely like a human.
INTERVIEW REPORT
Surveyor 5:
A: What is your name ?
B: Answer: My name is Lanh Toc Dai
A: What do you think about smart devices used in the home to replace humans?
B: Answer: I think it can help people save time after coming home from work.
A: What do you think about using robotic vacuum cleaner instead of the traditional vacuum cleaner and human power?
B: Answer: I think that's very good because it saves us time and effort.
A: If you choose to buy a robotic vacuum cleaner, what features will you be interested in?
B: Answer: Yes
A: What are the limitations of using a robotic vacuum cleaner in your opinion?
B: Its size is quite large so it is difficult to clean up grooves and corners in the house.
INTERVIEW REPORT
2. Quantitative methodology.
Quantitative methodology is the dominant research framework in the social sciences. It refers to a set of strategies, techniques,
and assumptions used to study psychological, social, and economic processes through the exploration of numeric patterns.
Quantitative research gathers a range of numeric data. Some of the numeric data is intrinsically quantitative, while in other
cases the numeric structure is imposed. The collection of quantitative information allows researchers to conduct simple to
extremely sophisticated statistical analyses that aggregate the data, show relationships among the data, or compare across
aggregated data.
The purpose of quantitative research is to generate knowledge and create an understanding of the social world. Quantitative
research is used by social scientists, including communication researchers, to observe phenomena or occurrences affecting
individuals. Social scientists are concerned with the study of people. Quantitative research is a way to learn about a particular
group of people, known as a sample population. Using scientific inquiry, quantitative research relies on data that are observed
or measured to examine questions about the sample population.
o Door-To-Door Interview: As face-to-face interviews, in-person interviewers interview respondents at home. Therefore,
the survey and interview should be conducted in a short time to avoid making the respondents impatient.
o Central Location Test: Respondents are invited to a location, and at that location they will be interviewed for some
product content, advertising, or information about the brand's new business idea.
o Home Placement Test: This is a form of information collection by placing a trial product at the home of an audience
that matches the criteria of potential customers. Usually, the product trial period will be from 3 to 5 days and then the
brand will interview the customer about the product experience.
o Telephone Interview: This method is often used by brands to external agencies. The agency will call customers to
interview about the service/product they have experienced. From there, the brand will understand the level of customer
satisfaction, and what products need to be adjusted to better suit the tastes of the market...
o Online Survey: It is a form of information collection by having the respondents who fit the criteria answer the survey
information by themselves. Choosing the right interview method is one of the important prerequisites when businesses
want to apply quantitative research in business. The right method and right approach will help businesses collect
valuable information from consumers, from target customers, from which to draw accurate conclusions about the
market.
Topic: Survey of customers on demand for using the robotic vacuum cleaner by qualitative research.
List of questions in the survey: Survey of customers on demand for using the robotic vacuum cleaner (google.com)
Figure 10: Survey
Figure 11: Survey
Figure 12: Survey
Figure 13:Survey
3. Secondary Research: Definition
Secondary research or desk research is a research method that involves using already existing data. Existing data is
summarized and collated to increase the overall effectiveness of the research. Secondary data is pre-collected and published
data. Easy to collect, less time and money during the collection.
Secondary research includes research material published in research reports and similar documents. These documents can be
made available by public libraries, websites, data obtained from already filled-in surveys, etc. Some government and non-
government agencies also store data, that can be used for research purposes and can be retrieved from them.
https://www.mojix.com/internet-of-things-everyday-lives/
V. References
1. WIKIPEDIA. Project management. [online]. Available at: https://en.wikipedia.org/wiki/Project_management
3. 7 Steps to Ace the Project Execution Phase. [online]. Available at: https://kissflow.com/project/project-execution-phase/
5. How to Smoothly Execute the Project Closure Phase. [online]. Available at: https://kissflow.com/project/project-closure-phase/