REVIEW OF RELATED LITERATURE

CHAPTER 1 REVIEW OF RELATED LITERATURE

This chapter presents the related literature and studies that come from different sources

such as journals, thesis manuscripts and web documents published by different authors globally.

These materials help in the formulation of ideas and contribute to the development of this study.

Related Literature

Archives or records management in the current situation is not perfect. College records are part of the

national records of an individual. According to the study of Pang (2010), the collection and retrieval of

students’ data is not standardized and therefore, deemed as a weak system. By standardizing the

management of records, fewer errors will be seen and work efficiency will be higher comparing to the

current work efficiency of the current system. Standardization of process requires great amount of effort

but nevertheless, will provide ease of work in the coming years.

As for a university with an ISO certification, standardization of the process is highly important.

ISO 9001 has been infamously known and is being implemented throughout in different

organizations in different countries. ISO, by its name, International Organization for

Standardization, is a series of guidelines and clauses necessary in the standardization of quality

management systems and their requirements in different aspects and fields of specialization. One

of the clauses of ISO includes record management as being transparent for routing process. By

automating the retrieval of the records, errors in record management will be in its minimal value

and transparency will be achieved.

Automated systems, nowadays, are very rampant. Some automated systems are being built with

RFID and a GSM module attached to them. Singhal & Gujral (2012) stated that remote
monitoring of attendance based on RFID and a GSM Module is possible. Radio Frequency

Identification Card (RFID) is a technology used in identifying unique objects automatically. The

system consists of two main components, the RFID reader and the RFID tag. The RFID tag is

divided into two categories: the passive and active tag. Active tags are built with their own

power source; these tags can emit signal farther than passive ones. Passive tags are tags which

have no power on their own; they will rely on the signal emitted by the reader in order to be

detected. The reader emits electromagnetic waves which when detected by the tags, it will

respond so the reader can read the information stored in the tag. The RFID tags have unique

identification ID that when detected by the reader will be shown on the user interface provided

by the user. The RFID tags are stored in a database wherein each tag has unique owner. The

RFID reader functions in real – time. Every time a tag is being read, the RFID reader sends the

data back to the computer and locate on its database whose tag are being read by the RFID

reader. The UI will now display the name of the owner of the tag after fetching the data from the

database.

Related Studies

In the study of Pinge & Borole (2013), an automated system for public rationing in India

was developed. A public distribution system is a network of shops for basic commodities in

some country. Basic commodities include gas (kerosene), sugar, wheat, rice, etc. These

commodities are being sold at justifiable rates to every citizen and especially to those families

living under poverty. The government (in India) has a unique identification number called

AADHAR number, which is the key to access to information such as address, contact numbers,

bank account numbers, social security numbers, etc. . Before the RFID-based automated
rationing system was developed, manual schemes were used and no technology to aid the

distribution of goods. There were a lot of irregularities in the entries of listings and inventories

such as wrong entries in stock register and distributing of low graded products than the actual

products provided by the government to the public. When a person swiped his card to the RFID

reader, the reader reads the EPC () and sends this code using the GSM module to the government

for authentication purposes. The government will authenticate the owner if it's legitimate or not

and will indicate how much is allocated for the owner. After the authentication process, the

government will now send an SMS to the GSM Module and will interpret the data received and

the automated rationing system process is complete. This project paves way to less corrupt

government through transparency of the distribution of the goods and will eliminate as much as

possible all irregularities in the inventory of stocks. The same way can be done in the retrieval of

students’ credentials through RFID and a GSM Module.

Retrieval of students’ credentials can be done using an RFID card and a GSM Module. RFID

card will ensure that Data Privacy Act is observed as only the owner will have access to his

account as passwords will also be required. A GSM Module will eliminate the needs for routing

the forms just to have signatures of the salient people. By the use of SMS, the system can now

remotely contact these people to have authorization to release the credentials. Not will this only

lessen the processing time but it will eliminate the common complaints of the clients which are

the “no signature due to unavailability of concerned personnel” and the waiting time has already

elapsed but still the credentials are not yet available for release.