Activating DepEd Microsoft 365

Account and Migrating Data from

Google to Microsoft

ARVIN E. ESMEÑA
OSDS ICTU | GNHS TLE Dept.

1
Learning Objectives:
At the end of this session, you will be able to:

a. Activate your Microsoft 365 Accounts

b. Migrate your DepEd Email and Drive Data to OneDrive

GNHS – INSET 2023 2

 ACCOUNT DOMAIN

@gmail.com

@deped.gov.ph

@depedsorsogon.com.ph

@r5-2.deped.gov.ph /
@deped.gov.ph

GNHS – INSET 2023 3

 WHY DepEd Email?

GNHS – INSET 2023 4

To enhance the existing media of communication, promote
a sense of identity, and facilitate a culture of collaboration,
all teaching, and non-teaching personnel are required to
use the assigned DepEd Email accounts on official
purposes.

GNHS – INSET 2023 5

Salary Loan

GNHS – INSET 2023 6

 Official DepEd Email accounts should ONLY be
accessed/processed by a DepEd employee (teaching or
non-teaching). Sharing of email details and information
such as passwords especially to non-DepEd employees is
strictly prohibited.

GNHS – INSET 2023 7

Legal Basis

• DepEd Order No. 85, s. 2012 “Policy on the Establishment

of DepEd Email Service”.

• DepEd Memorandum No. 227, s. 2012 “Guidelines on the

use of the DepEd Email Service”.

GNHS – INSET 2023 8

GNHS – INSET 2023 9
 DepEd Memorandum No. 227, s. 2012
“Guidelines on the use of the DepEd
Email Service”.

GNHS – INSET 2023 10

Assignments

http://mail.google.com or
http://outlook.office.com

GNHS – INSET 2023 11

GNHS – INSET 2023 12
 OUA Memorandum 14-0319-0124
“Validation and Provision of Office 365
Accounts for Regional and Division Office
Employees”.

GNHS – INSET 2023 13

GNHS – INSET 2023 14
Microsoft Office 365
• 1TB OneDrive Storage
• Install up to 15 devices (5 Windows, 5 Android, 5 Mac/iOS)
• Can edit files across different platforms
• Word, Excel, PowerPoint, Publisher, OneNote
• Teams, OneDrive, Outlook, SharePoint
• Minecraft for Education

GNHS – INSET 2023 15

OUA Memorandum OUA-OUT-011023-010
dated 12 January 2023:
“Microsoft 365 Adoption”

GNHS – INSET 2023 16

GNHS – INSET 2023 17
GNHS – INSET 2023 18
 Activating your Microsoft Office 365
Account

GNHS – INSET 2023 19

Step 1

• Login to your DepEd Email Account via

https://mail.google.com
• Search for email “Activate your DepEd Microsoft 365
Account”
• If you don’t find the email, please check the SPAM
folder

GNHS – INSET 2023 20

GNHS – INSET 2023 21
Step 2
• Open your web browser (Chrome, Opera, or Firefox)
• Go to https://portal.office.com
• Login your username and temporary password

GNHS – INSET 2023 22

Step 3
• Change your temporary password
• Make sure that your password:
✓Minimum of 8 characters
✓Has uppercase letters
✓Has lowercase letters
✓Has symbols
✓Does not contain your name (ex.
JuanDelaCruz123!)

GNHS – INSET 2023 23

Step 4
• Register your Mobile Number
and Alternate Email Address
• Set your security questions

GNHS – INSET 2023 24

4.1 Register your Mobile Number

GNHS – INSET 2023 25

GNHS – INSET 2023 26
4.2 Register your Email Address

GNHS – INSET 2023 27

4.3 Set up your security questions

GNHS – INSET 2023 28

You have successfully activated
your Office 365 Account

GNHS – INSET 2023 29

 Migrating your data from Google
Drive to Microsoft OneDrive
(Manual)

GNHS – INSET 2023 30

 Step 1
• Open your web browser (Chrome, Opera, or Firefox)
• Go to https://drive.google.com

GNHS – INSET 2023 31

 Step 2
• Highlight the folders you want to download
• Right-click at the highlighted folders, click Download

GNHS – INSET 2023 32

Step 3
• Drive will zip the files you want to download.
• Wait until all files are downloaded.
• Extract the downloaded files.

GNHS – INSET 2023 33

 Step 4
• Open your web browser (Chrome, Opera, or Firefox)
• Go to https://portal.office.com
• Login your Microsoft Office 365 Account
• Click on Apps in Navigation Bar
• Click OneDrive

GNHS – INSET 2023 34

Step 5
• Click Upload and Select Folder
• Find the folder you want to upload
• Click, Upload (2)

GNHS – INSET 2023 35

 Migrating your data from Google
Drive to Microsoft OneDrive
(for r5-2 tenants)

GNHS – INSET 2023 36

 Step 1
• Open your web browser (Chrome, Opera, or Firefox)
• Go to https://app.mover.io
• Click Sign in with Microsoft
• Login your O365 Account
• Click Accept (Permission)

GNHS – INSET 2023 37

GNHS – INSET 2023 38
Step 2
• Select Source Account (Google Drive – Single User)
• Click Authorize (2)
• Login your DepEd Email Account (Google)
• Click Allow

GNHS – INSET 2023 39

GNHS – INSET 2023 40
GNHS – INSET 2023 41
Step 3
• Select Destination Account (OneDrive for Business – Single
User)
• Click Authorize (2)
• Login your Office 365 Account
• Click Accept

GNHS – INSET 2023 42

GNHS – INSET 2023 43
GNHS – INSET 2023 44
Step 4
• Create a new folder to become the destination folder of
your Google Drive Files
• Click Start Copy (Do not close the browser while copying is
in progress)
• Wait for the copying to complete

GNHS – INSET 2023 45

GNHS – INSET 2023 46
GNHS – INSET 2023 47
GNHS – INSET 2023 48
You have successfully migrated your
Google Drive Data to OneDrive.

GNHS – INSET 2023 49