DEPARTMENT OF SUPPLY CHAIN MANAGEMENT

CHINHOYI UNIVERSITY OF TECHNOLOGY

P.BAG 7724, CHINHOYI

ZIMBABWE

SEPTEMBER 2022

Dear Sir/ Mme

Subject: Detailed schedule of areas to be covered on Attachment for Procurement students

• Plans procurement activities to ensure efficient and effective sourcing of goods and services.

• Conducts supply market survey to appreciate general conditions of supply and prevailing prices.

• Prepares bidding documents in compliance with provisions of the Procurement Act of Zimbabwe.

• Conducts meetings with prospective bidders to guide them on the requirements.

• Manages bidding processes including pre-bid meetings, receipts and opening of tender bids.

• Partakes in the evaluation of bids and any post qualification negotiations required.

• Manages the day-to-day operations of the procurement function.

• Monitors the procurement activities against budget.

• Conducts quality check inspections on goods and services for compliance and conformity.

• Manages procurement risks on goods and services and take appropriate action.

•Support the P&L Manager to provide inputs for monthly cash request , review and analyse actual costs
and provide commentary on the budget variance analysis report for overheads, equipment and supplies

•Support the P&L Manager in the development, modification, review and deployment of internal
electronic Procurement and Logistics Systems (Electronic Log Book, Asset Management, and Pastel
Evolution Procurement Module)

 Identifies, and recommends suppliers that meet the organisation's specifications.

 Requests for quotations for competitive bidding
 Prepares purchase order confirmation for suppliers
 Tracks all consignments against expect arrival
  Informing users about status and any deviations from expected dates of arrival

Follows up on the discrepancies/non conformances between the packing/delivery note and physical
goods with the supplier and implementing measures to avoid recurrence of quality Issues.

 Observes procurement regulations as well as Internal Procedures in undertaking procurement

processes
 Assists In the pre-bid meeting/ site meetings and participates in tender opening as required.
 Prepares weekly, monthly, Quarterly and Annual statistics for the Procurement section
 Alerts superiors of any contract non perfomance
 Assist in submitting and resolving audit queries
 Assist in disposal of Assets process as required.

Please Note that assessment dates and time will be advised in due course.

Yours Sincerely

Mr P Dandira

Attachment Coordinator