Prof - Ed2 Module 7

Republic of the Philippines
Laguna State Polytechnic University

ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited
LSPU Self-paced Learning Module (SLM)

Course Prof Ed 2-The Teacher and the Community, School Culture and Organizational
Leadership
Sem/AY First Semester/2020-2021
Module No. 7
Lesson Title SCHOOL POLICIES AND THEIR FUNCTIONS
Week
1
Duration
Date February 8- 12, 2021
Description This lesson will focuses on the importance of school policies and its function in the
of the Philippine educational system especially the Department of Education (DepEd)
Lesson relative in implementing and strengthen to propose a strong school operation based on
the DepEd Order no. 8 s, 2015 and DepEd Order 54, s. 2009.
Learning Outcomes
Intended Students should be able to meet the intended learning outcome:
Learning  Students must be able to explain the importance of school policies in school
Outcomes operation.
Targets/ At the end of the lesson, students should be able to:
Objectives  deepen the understanding on the vital role of policies and its functions as
positive guide in schools.
 explain what school and community partnership means in formulation of school
policy.
 discuss of school policies enclosed on the DepEd Orders nos. : 8 s, 2015 and 54,
s, 2009.
Student Learning Strategies
Online Activities A. Online Discussion via Google Meet

(Synchronous/ You will be directed to attend in a one and half hour class discussion on
the school policies and their functions. To have access to the Online
Asynchronous) Discussion, refer to this link: ____________________.
LSPU SELF-PACED LEARNING MODULE: Prof Ed 2- THE TEACHER AND THE COMMUNITY, SCHOOL CULTURE
AND ORGANIZATIONAL LEADERSHIP
Prepared by: HAZEL C. VALDENARRO
Adopted by: MERCY GRACE I. SALIENDRA, SANDY JESSIE LYNN B. LEOBRERA, AIMEE CONCEPCION C.
CHAVEZ, SANDRA P. MESINA, and ESTANISLAO A. RAMOS
Province of Laguna
The online discussion will happen on February 11, 2020, from 9:00-10:30AM.
(For further instructions, refer to your Google Classroom and see the
schedule of activities for this module)
B. Learning Guide Questions:

1. What are the significant effects of policies in school operation?
2. Give specific policies which your previous school implemented and how
you as a student comply on that matter.
3. Which among the university policies stipulated on the LSPU’s student
code of conduct you found to be most constricting and relevant?
Note: The insight that you will post on online discussion forum using Learning Management
System (LMS) will receive additional scores in class participation.
Offline Activities Lecture Guide

(e-Learning/Self-
Paced) Definition of School Policy (Melanie Forstall, 2019)
It is a set of established expectations for specific behavior and norms within a

school. School policies are put in place to facilitate the day-to-day functioning of the
school as well as to make it safe and an effective environment for learning. In order for
school policies to be effective they have to be more than just statements on paper but
to well- implemented it. It should be clearly articulated to faculty, staff, students and
parents. All groups must be made aware of the policies and exactly how they are
expected to follow them. Ensuring that everyone is clear about policies and
procedures will help reduce confusion.
School Policies and their Functions
Schools are place that sense of professionalism are practice and growth
continuously happens to both teachers and students and created for educating the
youths. Families and the community at large expect schools to be nonviolent and
effective. The most effective way to create harmless and supportive learning
environments is through the development and implementation of clear and purposeful
school policies.
Furthermore, schools are institutions motivated by a shared vision. Necessarily,

schools must have policies for them to realize their vision and mission. These policies
are reflection of the values of people who created them. Whatever policies are
formulated must perform to the improved teaching-learning of students which is the
very reason of the existence of schools.
Province of Laguna
Importance of Policies in School Education
1. Policy set of rules and principles to adopt for ease of governance within the school.
It is important to have policies as form in connecting the school community,
teachers, students, parents, and the rule of law.
2. A school without policy is a school without control. In short, an absence of policy
leads to inconsistency of decision making.
3. In reality, as the school management cannot be everywhere all the time to ensure
staff carry out their tasks correctly policies provide useful, accurate and necessary
assistance.
4. School policy on the grading system is important for everyone concerned to know
how grades are computed. Both students and parents know how grades are
derived objectively.
5. PTAs in matters of collecting contribution should have a clear policies and
guidelines.
6. Schools in partnership with their community have their own picture of what they
want to be (vision statement). Must offer services and do what they are supposed
to do (mission statement).
7. It also important because they help a school establish model operating
procedures. Create standards of quality for learning.
Having well-developed Policies and Rules can empower the School to:
1. Help teachers and students know what is expected of them with respect to
standards of behaviour and performance.
2. Set guidelines for decision-making in routine situations so that teachers do not
need to continually ask on what to do on senior management.
3. Help to adopt a consistent and clear response across the school to continually
refer to situations involving any interactions between peers, students and parents.
School Policies in the Department of Education given by the DEpEd Central

Office
Policies provide advice for schools, teachers, students, and parents on the
provision of education services and decision-making processes. Schools can create
their own policies in addition to the departmental policies:
A. DepEd Order no. 8, s, 2015 (Grading System) dated April 1, 2015

The K to 12 Basic Education Program uses a standards- and competency-based
grading system. These are found in the curriculum guides. All grades will be based on
the weighted raw score of the learners’ summative assessments. The minimum grade
needed to pass a specific learning area is 60, which is transmuted to 75 in the report
card. The lowest mark that can appear on the report card is 60 for Quarterly Grades
Province of Laguna
and Final Grades. For these guidelines, the Department will use a floor grade
considered as the lowest possible grade that will appear in a learner’s report card.
Students from Grades 1 to 12 are graded on Written Work, Performance Tasks,
and Quarterly Assessment every quarter. These three are given specific percentage
weights that vary according to the nature of the learning area.
1. Weight of Components for Grades 1-10 (Public and Private schools)
Components Languages Science and Math MAPEH, EPP

AP, and EsP and TLE
Written Work 30% 40% 20%
Performance Tasks 50% 40% 60%
Quarterly Assessment 20% 20% 20%
2. Students’ absences and tardiness (Public and Private schools)
It is important for students to be in school every day. Students class

attendance shall be recorded by teachers daily. At the end of each quarter, the
attendance is reflected in the report card.
The number of school days in each month is presented, which is based on the
school calendar for a given school year. The number of days that each learner is
present and absent is indicated. Recording of attendance is done from Kindergarten to
Grade 12.
A student who incurs absences of more than twenty percent (20%) of the
prescribed number of class or laboratory periods during the school year or term
should be given a failing grade and given no credit for the course or subject
Furthermore, the school head may at his/her discretion and in the individual case
Province of Laguna
exempt a student who exceeds the twenty percent limit for reasons considered valid
and acceptable to the school. Such discretion shall not excuse the student concerned
from responsibility in keeping up with lesson assignments and taking examinations
where indicated. The discretionary authority is vested in the school head, and may not
be availed of by a student nor granted by a faculty member without the consent of the
school head.
Habitual tardiness especially during the first period in the morning and in the
afternoon shall not be allowed. Teachers concerned shall call for the parents of the
student concerned or visit him at home or through a meeting if the learner has
incurred 5 consecutive absences.
B. DepEd Order 54, s. 2009 (PTA Activities)
Financial Matters
Such collections shall be made by the PTA subject to the following conditions. If
collection of the School Publications Fee, Supreme Student Government (SSG)
Developmental Fund and other club membership fees and contributions is coursed
through the PTA as requested by the concerned organization, the amount collected shall
be remitted immediately to the school, SSG or other student organizations concerned on
the day it was collected. The pertinent organization shall deposit the funds with a
reputable bank on the next banking day under the organization’s account. No service fee
shall be charged against any student organization by the PTA.
Non-compliance or any violation of the aforementioned conditions shall be a ground
for the cancellation of the PTA’s recognition and/or the filing of appropriate charges as the
case may be.
Policy on Collection of Contributions

Cognizant of the need of an organization for adequate funds to sustain its
operations, a duly recognized PTA may collect voluntary financial contributions from
members and outside sources to enable it to fund and sustain its operation and the
implementation of its programs and projects exclusively for the benefit of the students
and the school where it operates. The PTA’s programs and projects shall be in line
with the School Improvement Plan (SIP).
 The contributions should be a reasonable amount as may be determined
by the PTA Board of Directors;
 Non-payment of the contributions by the parent-member shall not be a
basis for non-admission or non-issuance of clearance(s) to the child by the
school concerned;
Province of Laguna
 The contributions shall be collected by the PTA Treasurer on a per parent-
member basis regardless of the number of their children in school;
 No collection of PTA contributions shall be done during the enrollment
period; and
 No teacher or any school personnel shall be involved in such collection
activities.
Safekeeping of Funds
All collections of contributions or proceeds of fundraising activities shall be
deposited in a reputable banking institution as determined by the Board of Directors.
The PTA’s Treasurer or a duly authorized representative shall undertake the collection
and shall issue official receipts/acknowledgement receipts. In no case shall any school
official or personnel be entrusted with the safekeeping and disbursement of
collections made by the PTA. All disbursements of funds shall be in accordance with
generally accepted accounting and auditing rules and regulations.
All disbursements shall be accompanied by appropriate resolutions indicating
thereof the purposes for which such disbursements are made.
No cash advances shall be allowed without valid liquidation of previous cash
advances.
Prohibited Activities and Sanctions

 PTAs are prohibited from:
a. Interfering in the academic and administrative management and
operations of the school, and of the DepED, in general;
b. Engaging in any partisan political activity within school premises;
c. Operating a canteen/school supplies store, or being a concessionaire
thereof inside the school or nearby premises, or offering these services
to the school as its client either directly or indirectly;
d. Selling insurance, pre-need plans or similar schemes or programs to
students and/or their parents; and
e. Such other acts or circumstances analogous to the foregoing.
Province of Laguna
 PTA Officers and members of the Board of Directors are prohibited from
collecting salaries, honoraria, emoluments or other forms of compensation
from any of the funds collected or received by the PTA.
 PTAs shall have no right to disburse, or charge any fees as service fees or
percentages against the amount collected pertinent to the School Publication
Fee, Supreme Student Government (SSG) Developmental Fund and other club
membership fees and contributions.
 In no case shall a PTA or any of its officers or members of the Board of
Directors call upon students and teachers for purposes of investigation or
disciplinary action.
 The recognition of any PTA shall be cancelled by the Division PTA Affairs
Committee upon the recommendation of the School Head concerned for any
violation of the above-mentioned prohibited activities and these Guidelines.
Thereafter, the School Head may call for a special election to replace the Board
of Directors of the PTA whose recognition was cancelled. Criminal, civil and/or
administrative actions may be taken against any member or officer of the
Board of the PTA who may appear responsible for failure to submit the
necessary annual financial statements or for failure to account the funds of the
PTA.
Effective Policy Formulation and Implementation in a School Community

Partnership
At times there is need for policies from highest organizational structure/ level.
But policies do not need to come from above all the time. The policies on grading
system, student tardiness and absenteeism came from DepEd Central office which
maintains the overall administration of basic education at the national level.
Moreover, there are times when a school formulates a policy to address a local
problem. In fact, this is how it should be in a school- community partnership.
1. Policy must not be formulated by the school head by himself/ herself.

2. The school head must lead in the policy formulation process. The word
“leads” implies that an effective policy must be participatory. It means
that it is best that the rest of the school and community involved. (Two
good heads are better than one).
Province of Laguna
3. School and community participation develops a sense of ownership of
such formulated policy which ensures a more effective
implementation. Known as “school empowerment in action”.
4. Aside from involving the school and community in policy formulation,
a school head must ensure wide dissemination, correct and clear
understanding of the policy.
Engaging Activity
A. Interview
Make a conversation to a school head on at least one school policy formulated
under her/his leadership. As restriction posed by the pandemic the interview
will allow via electronic e- mail. Take a screenshot and the summary of
thoughts or interview report as proof on conducted the online interview.
Ask these guiding questions:
1. Why was it formulated?

2. How was it formulated? Was it formulated with the representatives from the
school and community? Why or why not?
3. Does the implementation of the policy address the problem for which it was
created? If doesn’t, what next step is being planned?
Rubric for Interview Report:
Criteria Points
4 (Very Good) 3 (Good) 2 (Fair) 1 (Poor)
Organization Good organization; Organized; points Fairly organized; Poorly organized;
points are logically are somewhat points jump no logical
ordered; sharp jumpy; around; progression;
sense of beginning insubstantial beginning and beginning and
and ending sense of ending are ending are vague
beginning and unclear
ending
_____ _____
_____ _____
Province of Laguna
Quality of Supporting details Some details are Details are Unable to find
Information specific to subject non-supporting to somewhat specific details
the subject. sketchy; do not
support the
subject
_____
_____ _____ _____
Grammar, No errors One to four errors Five to seven Numerous errors
Usage, errors
Mechanics _____ _____ _____ _____
Interest Level Vocabulary is Vocabulary is Vocabulary is Basic vocabulary;

varied; supporting varied; unimaginative; needs descriptive
details vivid supporting details details lack color words
useful
_____ _____ _____ _____
Source: (Adopted) www.studylib.net
Performance Tasks
PT1 (Group Activity)
Title: “We can imitate them! We can act as professionals………..
Direction: Do a simulation with the group, submit the minutes of the meeting/ virtual recorded
meeting and resolution of formulated policies regarding the identified issues. Members will act as
School Head, Alumni, NGO representative, Church representative and Student Leaders.
Group 1 Issue: Student Malnutrition
Group 2 Issue: Food Safety in School –Running a cooperative store
Group 3 Issue: Student Mental Health
Criteria:
• Group Participation- Was there an active participation of the group?
• School Head- How open was the school head as the presider to ideas or suggestions shared?
What did he/she do to encourage everyone to participate?
• Decision making- Was the decision arrived at by a consensus?
• Respect- Was respect of ideas and participants evident?
Province of Laguna
Understanding Directed Assess

Rubric for Video Presentation
Performance Task: Students will work together in assigned teams to create a video presentation that details a
specific aspect of the course. The presentation should include appropriate music, graphs, photographs and
video. Consume of minimum of 25 minutes.
Province of Laguna
Criteria Excellent Good Satisfactory Needs Points
Improvement
Concept/ The content Information is The content The content
Organization includes a presented as a does not lacks a central
clear connected present a theme, clear
statement of theme with clearly stated point of view
purpose or accurate, theme, is and logic
theme and current vague, and sequence of
creative, supporting some of the information.
compiling and information supporting Much of the
clear written. that information supporting
A rich variety contributes to does not information in
of supporting understanding seem to fit the video is
information in the output’s the main idea irrelevant to
the video main idea. or appears the overall
contribution Details are and message.
to logical and disconnected Information is
understanding persuasive series of incomplete,
the output’s information is scenes with out of data
main idea. effectively no unifying and/ or
Events and used. The main idea. incorrect.
messages are content
presented in a includes a clear
logical order. point of view
with a
progression of
ideas and
supporting
information.
Includes Includes
properly cited properly cited Includes few No citation are
sources. sources. citation and included
few facts.
20- 30 points 10- 19 points

5-9 points 1- 4 points
Script/ The The storyboard The There is no
Storyboard storyboard includes of storyboard evidence of a
illustrates the each video are not in storyboard or
video scene, text for logical script.
presentation each segment sequence and
structure of of do not
each scene. presentation, provide
Notes of description of complete
proposed background descriptions
transition,
LSPU SELF-PACED LEARNING MODULE:audio
Prof Edfor
2- each of the AND
THE TEACHER videoTHE COMMUNITY, SCHOOL CULTURE
special effects, scene and
AND ORGANIZATIONAL scenes, audio
LEADERSHIP
Prepared by: HAZEL C.sound
VALDENARRO
and notes about background,
Adopted by: MERCY GRACE I. SALIENDRA,
title tracks SANDY JESSIE
proposed shots LYNN B. LEOBRERA, AIMEE CONCEPCION C.
or notes
CHAVEZ,includes:
SANDRA text,
P. MESINA, and ESTANISLAO
and dialogue. A.
aboutRAMOS
the
color, dialogue.
placement
graphics, etc.
Province of Laguna
Learning Resources
https://www.theclassroom.com/definition-school-policies-5943931.html
https://www.officialgazette.gov.ph/2001/08/11/republic-act-no-9155/
https://education.nt.gov.au/policies
https://www.teacherph.com/deped-grading-system/#:~:text=The%20K%20to
%2012%20Basic,and%20competency%2Dbased%20grading%20system.&text=Learners%20from
%20Grades%201%20to,nature%20of%20the%20learning%20area.
The Teacher and the Community, School Culture and Organizational Leadership by Dr. Nelia G.
Prieto,Dr. Clotilde N. Arcangel and Dr. Brenda B. Corpuz pages 120- 127

Prof - Ed2 Module 7

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Republic of the Philippines

Laguna State Polytechnic University

LSPU Self-paced Learning Module (SLM)

Student Learning Strategies

Online Activities A. Online Discussion via Google Meet

B. Learning Guide Questions:

Offline Activities Lecture Guide

It is a set of established expectations for specific behavior and norms within a

School Policies and their Functions

Furthermore, schools are institutions motivated by a shared vision. Necessarily,

Importance of Policies in School Education

School Policies in the Department of Education given by the DEpEd Central

A. DepEd Order no. 8, s, 2015 (Grading System) dated April 1, 2015

Components Languages Science and Math MAPEH, EPP

2. Students’ absences and tardiness (Public and Private schools)

It is important for students to be in school every day. Students class

B. DepEd Order 54, s. 2009 (PTA Activities)

Policy on Collection of Contributions

Prohibited Activities and Sanctions

Effective Policy Formulation and Implementation in a School Community

1. Policy must not be formulated by the school head by himself/ herself.

Ask these guiding questions:

1. Why was it formulated?

Rubric for Interview Report:

Interest Level Vocabulary is Vocabulary is Vocabulary is Basic vocabulary;

Source: (Adopted) www.studylib.net

Understanding Directed Assess

20- 30 points 10- 19 points

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