OA-ISA INTEGRATED SOFTWARE APPLICATIONS

College of Computer Studies

I. INTRODUCTION
This module introduces you integrated software
applications by reviewing the basics of word
processing. This will refresh you with MS Word
environment and in different word functions.

Module 1 II. OBJECTIVES

1. Discuss mission/ vision and policies of the
REVIEW OF WORD school
2. Discuss the adoption of flexible learning
PROCESSING BASICS, and overview of the course
3. Discuss the course guide including the
grading system, course requirements, study
TABLES, COLUMNS, guide, and learning tools and resources
BORDERS, GRAPHICS 4. Apply margins and page orientation in a
Word document
5. Create a Word document that applies text
AND formatting, line spacing, text effects
6. Apply bullets and numbering in a Word
document
MAIL MERGE 7. Insert and format tables in a Word
document
8. Format columns in a Word document
9. Apply borders and shading
10. Create a Word document with graphics and
word art
11. Create a mailing and recipient documents
12. Apply mailing labels and mail merge
13. Analyze mail merge

III. INSERT ORIENTATION ON FLEXIBLE LEARNING

Vision

The Pambayang Dalubhasaan ng Marilao (PDM) envisions to become one of the premier higher
educational institutions in the region in providing quality subsidized tertiary education and industry
training programs committed to produce competent, competitive, capable, and skillful graduates who
excel in their chosen field.

Mission

Cognizant of the importance of contributing to the realization of national development goals and
right of every citizen to quality education, PDM aims to commit itself to the provision of quality education,
and mold its students into productive and responsible citizens who are imbued with virtues, aware of their
national heritage and proud of their local culture.

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GRADING SYSTEM

MIDTERM - 50%
FINAL TERM - 50%

Weekly Learning Delivery 60%

Asynchronous/Modular 20%
Class Performance
Synchronous/Limited Face-to-Face 80%
Quiz 30%
Laboratory Activities 50%
Attendance 10%
Deportment 10%
Major Examination 40%
100%

IV. PRELIMINARY ACTIVITIES

Look for the MS Word application in your computer and familiarize yourselves with its
environment.

V. LESSON PROPER
REVIEW OF WORD PROCESSING BASICS

WORD PROCESSING

The production, storage, and manipulation of text on a computer or word processor.

WORD PROCESSOR

A software or a device that allows users to create, edit, and print documents. Of all computer
applications, word processing is the most common.

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MS Word Screen Elements

NAME DESCRIPTION

Microsoft Displays a menu with the commands to work with such a file such as New, Open, and
Office Print. The Recent Documents pane on the right lists recently opened documents. The
Button/File Word Options and Exit Word buttons are at the bottom of the menu.
Tab

Ribbon Displays tabs, such as Home and Page Layout, for quick access to popular Word
commands that are organized into groups.

Quick Access Displays frequently used commands, such as Save and Undo. You can add Word
Toolbar commands to customize it.

Title Bar Displays the name of the current document and the name of the application
program.

Group Displays groups of organize related commands.

Dialog Box Displays a dialog box or task pane with more options related to that group.
Launcher

Ruler Horizontal and Vertical ruler used to set tabs.

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View Ruler Displays the horizontal and Vertical ruler. This toggle buttons turns the ruler display
Button on and off.

Insertion Point Shows where text will be inserted next.

Mouse pointer Shows the position of the mouse. The context-sensitive pointer changes dynamically
with the task at hand.

Spelling and Displays proofreading and grammatical errors found in a document when text is
Grammar typed.
Check button

View Shortcut Display different document views, such as Print Layout and Full Screen Reading.

OA-ISA
Buttons

Zoom buttons Applies different zoom settings.

Zoom Slider Displays a faraway or close-up view when you drag the slider arrow or click the minus
or plus signs.

Vertical Scroll Displays one screen of the document at a time as you click on it.
Bar

Vertical Scroll Displays different parts of a document as you drag it up or down.

Box

Status Bar Displays information about a document, such as the current page and number of
words in the document.

Screen Tip

Helpful information that displays the function of a command. Small windows will appear that
display descriptive text when you rest the pointer on a command or control.

Key Tips

Keyboard shortcuts that are available for every button on the Ribbon as an alternative to a mouse
click.

Margins

• The edge or border of the document

• To set the margin, click ‘Layout’ then click ‘Margin’

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• Then select your margin

Or

• Click Custom Margin

• Then put all of the values of top, left, right, and bottom margin

Pre-defined Margins Custom Margins

Text Formatting

Text that contains codes for font changes, headers, footers, bold, italic and other page and
document attributes. Word processors create formatted text, and all the major ones use their own coding
systems.

Line Spacing

• It is the vertical distance between lines of text.

• To set the line spacing, click ‘Home’ then find the symbol of line spacing as illustrated
below.
• Then select your line spacing.
Text Effects

Adding additional features for text include background color, making text as blur, changing font
color, outlining the text, changing font size, changing font style, and shadowing the text.

Text effects can be added in word document as follows:

• Choose the text for which text effects are to be added.

• Right click on the text.

• Choose the desired changes and apply, as shown in the figure.

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The styles can also be added to the text from the style group under the Home tab as show:

Or

• Select the text, and apply any of the style from the list.

• Click on the Change Style, option next to the styles.

FORMATTING BULLETS IN WORD PROCESSING

To change the style, color, or font size of bullets:

• Select the bulleted list that you want to format.
• On the Home tab, in the Paragraph group, click the arrow next to Bullets button, and then click
Define New Bullet

Second way of putting a bullet in your document:

• Select the paragraph or list that you want to apply bullet
• Press right-click on it
• Click the bullet button or click the black arrow as illustrated in the picture below:

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FORMATTING NUMBERS
• Select the numbered list that you want to format.
• On the Home tab, in the Paragraph group, click the arrow next to Numbering button, and then
click Define New Number Format.

FORMATTING BORDERS
• Borders make attractive frames for text, pictures, or entire pages. You can customize borders to
complement your document by experimenting with Word’s built-in styles.
• On the Home tab, click the arrow next to Borders, and then click Borders and Shading.
• On the Borders tab, choose a border style, color, and line width.
• Also on the Borders tab, under Setting, make sure Box or another option is selected.

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PICTURE BORDER
▪ For a quick preformatted border, click the picture, and then on the Picture Tools Format tab, pick
a border from the Picture Styles gallery.
▪ Click the picture, and then click the arrow next to Picture Border
▪ Choose the line color, weight, and style for the new or existing border.

FORMAT PAGE BORDER

▪ Click Design > Page Borders
▪ In the Borders and Shading box, under Apply to, choose what page (or pages) to add a border to.

INSERTING TEXT BOX

• On the Insert tab, in the Text group, click Text Box, and then select one of the pre-formatted text
boxes from the list, click More Text Boxes from Office.com, or click Draw Text Box.
• If you click Draw Text Box, click in the document, and then drag to draw the text box the size that
you want.
• To add text, click inside the box and type or your paste text.
Or
Shortcut on creating a text box:
• Press and release ALT, N, and then press X.
• Press the arrow keys to select the text box that you want, and then press ENTER.
• Type the text that you want.
• When you are finished typing and want to switch back to editing text in your document, press
ESC.

FORMATTING COLUMNS
To add columns to a document:
• Select the text you want to format.

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• Select the Page Layout tab, then click the Columns command. A drop-down menu will appear.
• Select the number of columns you want to create.
• The text will format into columns.

ADDING A TABLE IN WORD PROCESSING

• Place the cursor where you want to place the table.
• Click the Insert Table icon on the Tables and Borders toolbar at the top of the window.
• Drag the corner of the table until you have the desired number of columns and rows.
• Click the mouse to insert the table.

Here's how to make a table from the Insert Table dialogue box:
• Click on Table from the menu bar. Select Insert, and then Table. A dialogue box
will open.
• Enter the desired number of rows and columns.
• Choose AutoFit behavior if you want the table's cells to automatically expand to
fit the text inside them. Choose AutoFormat if you'd rather select a table with a
specific format.
• Click OK to insert your table.

DRAW TABLE
• Select Table from the menu bar.
• Select Draw Table.
• Drag the pencil diagonally across the page to make a rectangle where you want to place your
table.
• Draw lines vertically and horizontally to create the columns and rows you need.

You can modify your table as follows:

o Select your table, or a portion of it.
o Right click your mouse. Choose Table Properties. You can also choose Table
Properties from the Table menu in the menu bar
o Adjust the alignment, as well as the row and column settings. You can also make use of
the text wrapping feature. Click OK when you've made the desired changes.

MAIL MERGE

Mail Merge allows you to use a spreadsheet of contact information to assign automatically a
different address, name, or other piece of information to each copy of a document. This is useful when
personalizing newsletters or statements, as you don't have to write by hand each person's name or
address at the top of each document.

CREATING A NAME DIRECTORY

1. Open Microsoft Excel. Microsoft Excel's app icon resembles a white "X" on a dark-green
background. The Excel "New" page will open. If you already have a contact sheet in Excel, skip
ahead to importing the Excel contacts instead.

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2. Click Blank Workbook. It's in the upper-left side of the "New" page. This will open a new, blank
Excel document.
3. Add your contact headers. Starting in cell A1 and moving right from there, enter the following
headers.

Example:

• FirstName - Your contacts' first names will go in this column (cell A1).
• LastName - Your contacts' last names will go in this column (cell B1).
• Tel - Your contacts' phone numbers will go in this column (cell C1).
• StreetAddress - Your contacts' street addresses will go in this column (cell D1).
• City - Your contacts' cities of residence will go in this column (cell E1).
• State - Your contacts' states of residence will go in this column (cell F1).
• ZIP - Your contacts' ZIP codes will go in this column (cell G1).
• Email - Your contacts' email addresses will go in this column (cell H1).

4. Enter your contacts' information. Starting in column A, cell 2, begin entering the contact
information for each of the people for whom you want to generate a mail merge. Make sure that
this information is accurate before proceeding.
5. Save your document. To do so:
• Windows - Click File, click Save As, double-click This PC, click a save location on the left
side of the window, type the document's name into the "File name" text box, and click
Save.
• Mac - Click File, click Save As..., enter the document's name in the "Save As" field, select
a save location by clicking the "Where" box and clicking a folder, and click Save.
• Keep in mind your selected save location—you'll need to find the Excel spreadsheet
later.

IMPORTING NAME DIRECTORY TO WORD

1. Open Microsoft Word. The Word app icon looks like a white "W" on a dark-blue background. As
with Excel, the "New" page will open. If you have an existing Microsoft Word document into which
you want to import the Excel contacts, you'll instead double-click it to open it and skip the next
step.

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2. Click Blank Document. It's a white box in the upper-left side of the page. A blank Microsoft Word
document will open.
3. Click the Mailings tab.

4. Click Select Recipients. It's in the "Start Mail Merge" section of the Mailings toolbar. Doing so
prompts a drop-down menu.

5. Click Use an Existing List. You'll find this option in the drop-down menu. A new window will open.
If you ever want to use Outlook contacts instead, you can select the Choose from Outlook
Contacts option in the drop-down menu.
You can also type a temporary list of contact information into Word by selecting the Type a New
List option. This is useful when you only need to create a handful of contacts' information.

6. Select your Microsoft Excel contact sheet. On the left side of the window, click the folder in which
you saved the Excel sheet, then click the Excel sheet to select it. Then click Open.

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7. Confirm the decision. Click the Excel sheet's name in the pop-up window, then click OK at the
bottom of the window. Your Excel sheet will be selected as the location from which your
contacts will load.
Make sure that the "First row of data contains column headers" checkbox at the bottom of this
window is checked.

USING MAIL MERGE

1. Go to the place in which you want to insert contact information. Find the place where you
want to insert contact information (e.g., the top of the document) and click it to place the cursor
there.

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2. Click Insert Merge Field. It's an option in the "Write & Insert Fields" section of the Mailings tab.
A drop-down menu will appear.
You may have to click the Mailings tab again before doing this.

3. Select a type of information. In the drop-down menu, click the name of one of the headers from
your Excel document to insert it.
For example, you would click FirstName in the drop-down menu if you wanted to insert a tag for
contacts' first names.

4. Add other information where necessary. This might include contacts' addresses, last names,
phone numbers, and so on.

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5. Click Finish and Merge. It's in the far-right side of the Mailings tab's toolbar. This prompts a
drop-down menu.

6. Select a merge option. Click one of the following:

• Edit Individual Documents - Opens each recipient's document, allowing you to
personalize further the documents.
• Print Documents... - Allows you to print out a copy of your document for each individual
listed in your contact sheet.
• Send Email Messages... - Allows you to send out the documents as emails. The contacts'
email addresses will be selected as the destination email addresses

7. Follow the on-screen instructions. Depending on your selected option, you will have an
additional form to review (for example, if you selected Email, you'll have to enter a subject and
then click OK). Doing so will complete the mail merge process.

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V. PRACTICE EXERCISES/ACTIVITIES
Create a table showing your class schedule for this semester. Apply the AutoFit to Window,
borders, and color the rows and columns.

VI. ADDITIONAL RESOURCES

• http://w.sunybroome.edu/basic-computer-skills/functions/word_processing.html
• https://support.microsoft.com/en-us/office/word.
• https://www.wikihow.com/Mail-Merge-in-Microsoft-Word

VII. ASSESSMENT
(The instructions for the assessment will be posted in the LMS or to be given in a separate
worksheet.)

VIII. REFERENCES
• Johnson, R. 2013 College Keyboarding with Document Processing. McGraw-Hill
• Johnson, R. 2007.Glencoe Keyboarding with Computer Applications. McGraw-Hill

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