How to Access Microsoft Teams in Office 365 for first time users?

1. Login to your XU Gmail Account

If you can’t access your XU Gmail account, kindly email CISO at

cisohelpdesk@xu.edu.ph for assistance.

2. Open http://bit.ly/MS365educ in a new tab, then select “Students and teachers,

sign up yourself”

Microsoft Teams for Education

 How to Access Microsoft Teams in Office 365 for first time users?

3. Enter your XU Gmail Account

4. Select “I’m a teacher“ for both faculty and staff

Microsoft Teams for Education

 How to Access Microsoft Teams in Office 365 for first time users?

5. Copy verification code sent to your XU Gmail Account and fillout the necessary
information to create your account.

6. Once you log in, click Teams to launch the app

Microsoft Teams for Education

 How to Access Microsoft Teams in Office 365 for first time users?

7. Microsoft Teams app will load in a new tab

For XU teacher and student collaboration in

MS Teams, email request for @my.xu.edu.ph
account at cisohelpdesk@xu.edu.ph.

Microsoft Teams for Education

 Note: Download Teams for desktop and mobile app at
https://www.microsoft.com/en-ww/microsoft-teams/download-app

For web access of Microsoft Teams, please use this link,

teams.microsoft.com.

For inquiries, please feel free to contact CISO

Helpdesk Hotline at
(088) 853 9800 local 0 or email us at
cisohelpdesk@xu.edu.ph

Microsoft Teams for Education

 Signing in to MS Teams

1. Start Teams.

A. In Windows, click start . Select or search for Microsoft Teams

B. On Mac, go to the Applications folder and click Microsoft Teams.

C. On mobile, tap the Teams icon.

2. Sign in with your Microsoft Office 365 username and password.

Note: If you can’t access your Microsoft Office 365, kindly email CISO at
cisohelpdesk@xu.edu.ph for assistance.

Microsoft Teams for Education

 Add members to your team
A. Add members within XU organization
B. Add members who are outside XU organization ( referred as Guest )

A. Add members within XU organization

1. If you are a team owner, go to the team names list

2. Click More options > Add member

Microsoft Teams for Education

 Add members to your team

3. Enter student or staff names and select Add.

Note: If you receive a “We didn’t find any matches” error while typing
the name, the student or staff doesn’t have a Microsoft Office 365
account yet.

4. Select Done when you’re finished.

Note: To add co-teachers to this class team, choose the Teachers tab
and enter names.

Microsoft Teams for Education

 Add guest to your team

B. Add members who are outside XU organization ( referred as Guest )

Note: Guests must have a Microsoft 365 work or school account. If the guest doesn’t
have a Microsoft account associated with their email address, they will be
directed to create one for free.

1. Enter the guest’s email address. Anyone with a business or email account,
such as Outlook, Gmail or others, can join your team as guest.

2. Click Add. Guest will receive a welcome email invitation that includes
some information about joining.

Microsoft Teams for Education

 Start a chat in Teams

1. Click the chat icon on the left side of Teams.

2. Select New chat or the icon at the top of your chat list to start a one-on-one
chat.

Microsoft Teams for Education

 Start a chat in Teams

3. Enter the name of the person with who you would like to start a chat.

4. Compose your message in the box at the bottom of the chat. To open formatting
options , select Format beneath the box where you type your message.

5. When you’re ready, select Send to start the chat.

Microsoft Teams for Education

 Meeting in Teams

Join a meeting in Teams

A. Join from Calendar

1. Select Calendar on the left side of Teams to view your meetings.

2. Find the meeting you want and select Join.

Microsoft Teams for Education

 Meeting in Teams

Join a meeting in Teams

B. Join in a channel

1. To join an ongoing channel meeting, select the camera icon next to

the channel name.

2. The meeting appears on the Conversations tab along with any notes or files
shared. Select Join.

Microsoft Teams for Education