Republic of the Philippines

Department of Education
INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE
User Support Division

MICROSOFT TEAMS
USER GUIDE

Find out more about Teams here:

https://support.office.com/en-us/teams
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Quick Start
With Microsoft Teams on your PC, Mac, or mobile device,
you can:

• Pull together a team.

• Use chat instead of email.
• Securely edit files at the same time.
• See likes, @mentions, and replies with just a single
tap.
• Customize it by adding notes, web sites, and apps.
• Create, join, and manage online meetings.

Sign in and get started

Sign in to Teams
1. Start Teams.
• In Windows, click Start > Microsoft Teams.
• On Mac, go to the Applications folder and click Microsoft Teams.
• On mobile, tap the Teams icon.
2. Sign in with your DepEd account username and password.

Pick a team and channel

A team is a collection of people,
conversations, files, and tools — all in one
place. A channel is a discussion in a team,
dedicated to a department, project, or topic.

The best way to get familiar with teams and

channels is to pick a team and channel and
start exploring!

1. Select Teams on the left side of

the app and then pick a team.
• If you're not on a team and want to create one, see Onboard your teams.
2. Select a channel and explore the Conversations, Files, and other tabs.

Chat and share files in Teams

Start a new conversation...
...with the whole team
1. Click Teams , then pick a team and a channel.
2. In the box where you type your message, say
what's on your mind and click Send .

...with a person or group

1. At the top of the app, click New chat .
2. In the To field, type the name of the person or people you want to chat with.
3. In the box where you type your message, say what's on your mind and click Send .

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Reply to a conversation
Channel conversations are organized by date and then
threaded. The replies in threads are organized under the
initial post so it's easier to follow multiple conversations.

1. Find the conversation thread you want to reply to.

2. Click Reply, add your message, and click Send.

Share a file
Sometimes words aren't enough, and you need to post a file
to a channel conversation.

1. In your channel conversation, click Attach

under the box where you type your
message.
2. Select from these options:
• Recent
• Browse Teams and Channels
• OneDrive
• Upload from my computer
3. Select a file > Share a link.

If you're uploading a file from your computer, select a file, click Open, and then Send.

You can always see all the files you post to a channel by going to the Files tab.

Stay on top of things

Notifications let you know when someone @mentions you, likes something you’ve posted, or replies
to a thread you started. The Activity feed helps you stay on top of all your notifications.

1. Click Activity .
2. Feed shows you a summary of everything
that's happened in the channels you follow.
• Click Filter to show only certain types
of notifications such as @mentions or
reactions.
• Select Feed > My Activity to see a list of everything you've been up to lately in Teams.

Search for messages, people, or files

Searches cover your entire organization — all the teams and channels that you're part of.

1. Type a phrase in the command box at the top of the app

and press Enter.
2. Select the Messages, People, or Files tab.
3. Select an item in the search results. Alternatively, you can
select More filters to further refine your search results.

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Collaborate in Teams
@mention someone
An @mention (pronounced “at-mention”) is like a tap on the shoulder — a way to get someone's
attention in a channel conversation or a chat.

1. In the box where you type your message, type @,

then type the first few letters of the person’s name.
You can also @mention entire teams and channels.
2. Select the person. Repeat for as many people as you
want to @mention.

Each person you @mention gets a notification in their

Activity feed. Check for a red circle next to Activity right
now to see if someone has @mentioned you!

Join a Teams meeting

Join a Microsoft Teams meeting from your calendar, via dial-in number and conference ID, or sign in
as a guest on the web.

Join a Teams meeting from the app

1. In a Teams meeting invite, select
Join.
2. You have two choices:
• Join Microsoft Teams
Meeting: Enter a meeting
from your Teams meeting
invite.
• Dial-in number and
conference ID: Use these if
you need to call into the
meeting.
3. Choose the audio and video settings you want.
4. Select Join now.

Join a Teams meeting on the web

Don't have the Teams app? You can still join a Teams meeting.

1. In your email invite, select Join Microsoft Teams Meeting.

You can also use a dial-in number and conference ID from the email to call in.
2. You have two choices:
• Download the Windows app: Download the Teams app.
• Join on the web instead: Join a Teams meeting on the web.
3. If you select to join via web, type in your name and select Join now.

If you have a Teams account, select Sign in to view the meeting chat and more.
4. Choose the audio and video settings you want.
5. Depending on meeting settings, you'll go to a lobby where attendees can admit you.

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Create instant meetings with Meet now

Turn a conversation into a meeting with a few clicks. Add audio, video, and share your screen.

Start a meeting
1. To start a meeting, do one of the following:
a. Select in a new conversation.
b. Select in an existing conversation
to keep all that conversation’s context.
2. In your video preview, enter a name for the
meeting, and select Meet now.
3. Select the names of the team members you want to invite to the meeting. You can also type
a phone number, a good way to add people outside your organization that aren't using Teams.

Join a meeting
1. Look for the meeting notification icon in a conversation to find a meeting.
2. Select Jump In to participate in the meeting.

Share
1. Select the share screen icon to share your screen in a meeting. to show your screen to the
other people in the meeting.
2. Select more options icon to see more options to record the meeting. You'll be emailed
when the video is ready so you can view, edit, and share with others.

Create a meeting in a channel

1. Select Meetings > + New
meeting.
2. Under Select a channel to
meet in, select the arrow and
choose a channel.
3. Copy and paste the channel
info in Location.
4. Add a description and select
Schedule.

Now the meeting's visible to

everyone in the team.

Join a meeting in a channel

1. To join an ongoing channel meeting, select the camera icon next to channel meeting next
to the channel name.
2. Select Join > Join now.

The meeting appears on the Conversations tab along with any notes or files shared.

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Manage meetings
View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on
track.

View meetings
1. Select Calendar to view your appointments and meetings for the day or work week.

These appointments stay synchronized with your Outlook calendar.

2. Select a meeting invite to see what the meeting's about, who's attending, and to respond to
the meeting.

Schedule a meeting
1. Select New meeting.
2. Type in a meeting title and enter a location.

An online meeting is created by default.

3. Choose a start and end time, and add details
if needed.
4. Enter names in the Invite people box to add
them to the meeting.

Note: To invite someone outside your organization, type in their email address and they'll get
an invite to join as a guest — even if they don't have Microsoft Teams.
5. See everyone's availability in the Attendees list and, if needed, choose a suggested time or
select Scheduling assistant to see more available times in a calendar view.
6. Under Select a channel to meet in, select the drop-down arrow to manage your meeting's
privacy settings:
• Select None to keep your meeting private.
• Select a channel to open the meeting to team members.
• If your meeting gets posted in a channel, it'll appear under the Posts tab. Team members
can set agendas, share files, or add comments.

Show your screen during a meeting

In Microsoft Teams, you can show your desktop, a specific app, presentation, or any file while in a
meeting.

1. Select Share .
2. Select what you want to share:
• Desktop lets you show
everything on your screen.
• Window lets you show a
specific app.
• PowerPoint lets you show a
presentation.
• Browse lets you find the file
you want to show.
3. After you select what you want to show, a red border surrounds what you're sharing.
4. Select Stop sharing to stop showing your screen.

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Show PowerPoint slides

If you need to present in an online meeting, show your PowerPoint slides right from the Microsoft
Teams meeting menu.

If you're a presenter
1. Select Share.
2. Choose a presentation under
the PowerPoint category.

If you're a meeting participant

1. Select Navigate forward to
move forward in a
presentation without
interrupting the presenter.

Note: The presenter must share the file from the PowerPoint category in order for participants
to skip around during a presentation.
2. Select To presenter to sync your view back to the presenter's when you want.

Move around during a Teams meeting

In Microsoft Teams, you can keep working even while you're in a meeting.

1. While in a meeting, select outside the meeting. For example, reply to a message or check the
latest activity

The meeting window becomes a smaller window at the top of the app.

Note: You always have access to the meeting controls, like muting or unmuting your
microphone.
2. Select the smaller meeting window to make it full screen again.

Learn more about Teams

Got a question about Teams? We've got you covered!

Click Help on the left side of the app, then pick one of the
following:

• Topics to see what's already out there.

• What's new to see the latest and greatest.

To know more about Teams, visit

https://support.office.com/en-us/teams.

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