SASEC Mugling – Pokhara Highway Improvement Phase I Project (SMPHIP)

(Mugling – Anbukhaireni – Pokhara Road)

Minutes of Management Meeting

Contractor: M/S China Communications Construction Company Ltd
Contract No.: SMHIP/OCB/MAP/01
Team: Team Two
Purpose: Management Meeting
Date: 7th December, 2022
Venue: Contractor’s Site Office, Bhanu Municipality-1, Tanahun, Nepal
Time: 10:00 AM

Today Dated 7th Dec 2022, meeting with China Communication Construction Company Ltd.
And Gajurmukhi , the following decision was made regarding the operation and speeding up
the progress of SASEC Mugling- Pokhara Highway Improvement Phase1 Project (SMHIP)
ADB Loan No. 3846NEP working from chainage 24+800 to Chainage 38+800

Participants:

Contractor:CCCC

1. Mr. You li Project Manager(CCCC)

2. Mr. Li Ya Long Contract Manager(CCCC)
3. Mr. Li wong Deputy project Manager (CCCC)

Team two: GNC

1. Mr. Shanta Maharjan Director (Gajurmukhi Nirman Sewa Pvt. Ltd)

2.
3. Mr. Kamal Shrestha Sr. Engineer (Gajurmukhi Nirman Sewa Pvt. Ltd)

Agendas of The Management Meeting: 

1. Regarding slowdown of project and speeding up the works.

2. Rate negotiation of Batching plant concrete and Equipment.

3. Regarding fuel and material supply for the section-2.

4. Regarding Bill payment and submission of IPC.

5. Operation of Crusher plant and rate for base / chips materials supply
Item Matters Discussed and Decision Taken Remarks
No.
1. Regarding of slowdown of project and speeding up the works

Originally (24+800 to 34+800) 10 km, but after verbal agreement 4 km

added and GNC working site now (34+800 to 38+800).
The project has slowed because of the election, monsoon, festival,
design drawing approval delaying and the tremendous fuel price hiking.
Due to tremendous fuel price hiking GNC unable to manage the cash
flow management of site work going to be slow down.
Mr. wong and Mr. liu will be the responsible representative from the
CCCC for support each activity to GNC.
Gajurmukhi and CCCC representative will jointly make the plan and
mobilize each team (staff group) with assigning planned activities to
achieve on time.
The work plan is scheduled to complete all the activities at the end of
May 2023.
GNC and CCCC jointly work in the section with coordinating and
helping each other.
CCCC will support on fuel, cement and concreate to run the all
equipment and vehicle in the site.
For maintaining the cashflow, Onwards CCCC will manage all the
expenses of management cost including staff salary, equipment rent,
land and office rent, fooding expenses of all staffs and driver/operator
allowances.
A precast slab may be provided by CCCC at Gurumukhi’s requested
site within 2 days.

2. Deduction and rate of Batching plant concrete and Equipment.

The following concrete rate is finalized for the CCCC providing
concreate till 19th Nov 2022.
Fixing the rate for M 10 rate from batching plant Rs.6000 cum
Fixing the M15 rate from batching plant Rs. 6400.Cum
Fixing the rate for M 20 rate from batching plant Rs.6900 cum
Fixing the rate for M 25 rate from batching plant Rs.7200 cum
Fixing the rate for M 30 rate from batching plant Rs.7500 cum
Fixing the rate for M 35 rate from batching plant Rs.7800 cum
New rate will be discuss later.
The equipment rate are as follows
1. Mine truck – Rs.270000 per month
2. Dump truck – Rs.270000 per month
3. Wheel loader – Rs.300000 per month
4. Excavator (300 CC) -Rs.450000 per month
5. Water tanker – Rs.150000 per month

3. Regarding fuel and materials supply in section 2.

The CCCC representative mark the vehicle and equipment running in
the site and keep the respecting equipment and vehicle fuel uses in site
keeping fuel record format given by CCCC.
The fuel will be provided one time, looking for one-week consumption
plan and store in GNC fuel pump setting in camp.
The requirements of fuel will discuss each day sitting by both
 representatives.

4. Regarding Bill and deduction of bill previously: -

Deduction of material, fuel and equipment bill from IPC

Gajurmukhi will first issue a VAT BILL to CCCC in an amount equal to
the IPC, and if CCCC added VAT on deducting amount from the
Gajurmukhi BILL, then CCCC is required to give Gajurmukhi a VAT bill
for the fuel and materials. There's no need to issue a VAT bill if CCCC
did not subtract the VAT amount from the bill.
Measurement of site will be done by the joint measurement with
Consultant, CCCC and GNC and that should be final measurement and
verified.
For the measurement and preparation of IPC both teams will support
each other and will get payment from DOR.
The Payment should be done to Gajurmukhi in accordance to IPC
submission by GNC within a week.
5. Operation of Crusher plant and rate for base / chips materials supply

The raw materials collected by GNC and its cost will be sharing
between two parties, and it is noted that running of crusher and
production of aggregate, base materials and asphalt chips as soon as
possible will be the best deal. So CCCC will provide diesel and
generator for running the crusher plant before transformer set there.
The GNC will manage or establish the power supply arrangement to
fed up the generator there and will notice the CCCC for providing
generator and operation the plants.

GNC will supply 60,000 m3 base materials to CCCC at the cost of Rs

1200.

Conclusion
Both the parties China Communication Constructions Company Ltd and Gajurmukhi Nirman
company Pvt.Ltd agreed upon the decision made above and have signed to agree accordingly.