BUSINESS CASE

< PROJECT MANAGEMENT PLAN: A CASE STUDY OF CONSTRUCTION OF NEW

BLOCK IN THE EXISTING HOSTEL (ACCOMMODATION) IN UNIVERSITY OF
CENTRAL LANCASHIRE, UK >

PARKINSON BUILDERS
1 DART STREET ASHTON, PRESTON PR2 1AY
PRESTON, LANCASHIRE

DATE
Table of Contents
1. EXECUTIVE SUMMARY..........................................................................................................2
1.1. Introduction to the project.............................................................................................................................2
1.2. Project Overview...........................................................................................................................................2
1.3. Contract.........................................................................................................................................................3
1.4. Scope.............................................................................................................................................................3
1.6. Recommendation...........................................................................................................................................3
2. BUSINESS CASE ANALYSIS TEAM.........................................................................................4
3. PROJECT SCHEDULE..............................................................................................................5
3.1. Problem Statement.......................................................................................................................5
3.2. Organizational Impact..................................................................................................................5
4. PROJECT OVERVIEW..............................................................................................................5
4.1. Project Description........................................................................................................................................5
4.2. Phases of the project......................................................................................................................................6
4.3. Requirement management plan.....................................................................................................................6
4.4. Project Performance......................................................................................................................................7
4.5. Project Assumptions......................................................................................................................................7
4.6. Project Constraints........................................................................................................................................7
4.7. Major Project Milestones..............................................................................................................................8
5. TIME MANAGEMENT PLAN.....................................................................................................8
6. COST BENEFIT ANALYSIS......................................................................................................9
7. ALTERNATIVES ANALYSIS....................................................................................................9
8. APPROVALS.........................................................................................................................10
References......................................................................................................................................11

1
1. EXECUTIVE SUMMARY
The University of Central Lancashire contacted Parkinsons Builders to construct a new
residence hall. Since the University of Central Lancashire offers a concession for students,
which is available in nearly every major city in England, the majority of students come from
all over the country, creating a need to either build a new block within the existing
accommodation facility or expand the existing one. Despite the fact that the institution
already provides a housing facility for students, the number of students attending the
university continues to rise annually. A sizeable number of international students are also
supported by the university. Parkinsons Builders and UCLan agreed upon terms and signed a
contract, after which Parkinsons Builders submitted a bid for the work to be done. Parkinsons
Builders, with their organised workforce and necessary tools, will construct the dorm
buildings.
The overall budget of the project is almost $30 million US, the time frame of the project is 2
years from 1st Feb 2023 to 2nd Feb 2025.
The project will deliver flawless, and quality new block of hostel in the university premises.
The project will accommodate more students. There will be better facilities for the students.
The project management plan doc contain the each and every thing of the project that can
disturb and effect the project in somehow and possible solution of each issue is given. All the
stakeholders and their role and responsibilities are given along with the milestones of the
project.
1.1. Introduction to the project
Parkinsons Builders were approached by the University of Central Lancashire about the
development of a new dorm complex. There is a demand for expanding the
accommodation facility or constructing a new block within the existing accommodation
facility for students, particularly because the University of Central Lancashire provides a
concession for students, which is almost in every developed city in England, which is
why the majority of students are from different parts of the country. Although the
university does currently provide a living facility for students, the number of students
attending the university is growing each year, and the university does currently provide a
living facility for students. The institution also provides support for a significant number
of students coming from other countries. Parkinsons Builders and UCLan came to an
agreement and signed a contract, and Parkinsons Builders then presented their proposal
for the project. The building of the dormitory blocks will be carried out by Parkinsons
Builders, who have both a well-organized staff and the appropriate equipment.
1.2. Project Overview

Project Construction of new block in already existed accommodation

facility in the premises of University of Central Lancashire, UK
Project manager I (Myself)
Contractor Parkinson Builders
Client University of Central Lancashire
Starting date 1st February, 2023
Ending date 3rd February, 2025
Budget $3 million US

2
1.3. Contract
A legally binding agreement between two parties is known as a contract. Parkinson
Builders and the University of Central Lancashire entered into a contract on February
1st, 2023. This date marks the beginning of the project.
1.4. Scope
Parkinson Builders has contracted with Bloomfield Architects, a consulting company, to
provide the architectural and structural drawings and plans necessary for the building of
the dorm complex on the University campus where the project will take place. As a
result, the consulting firm will be responsible for creating all of the drawings and
technical specifications necessary for the full delivery of the dorm buildings.
Additionally, the consulting firm will designate an engineer to verify and approve the
project's progress at certain milestones. The target square footage for this undertaking is
35,000 square feet. Therefore, the Contractor must finish the Hostel Building in
accordance with the Contract Documents.
1.5. Anticipated Outcomes or Objectives of the Project
Following are the objectives or anticipated outcomes of the project.
 For this project to succeed, it must achieve its goals of offering a faultless, safe,
rigid, and tolerant construction to guarantee that the final result meets the needs
of the customer.
 The project's ultimate goal is to build a dorm-style dormitory for the students.
 Contractor's goals for this project include delivering a quality end result on
schedule and within budget, and ensuring that all team members are actively
engaged in the project.
1.6. Recommendation
Partners will take an active role in making management decisions and running the day-
to-day operations of the business. Each partner will have an equal say in the business's
financial success or failure and will have contributed an equal amount to the project's
equity.
Following are ways or steps that will determine how we can complete our project.
All stakeholders will work together to create a
 Project charter
 Scope statement
 Constraints
 Assumptions
 Work breakdown structure
 Deliverables
 Budget
 Milestones
 Timeline and Resource required.
 Procurement strategies
 Risk analysis and reaction plans
 Project team structure and communication strategy.

3
2. BUSINESS CASE ANALYSIS TEAM
The following individuals comprise the business case analysis team. They are responsible
for the case of construction of a new accommodation block in University of Central
Lancashire.
Role Authority Responsibilities

He will oversee the whole project

 He has the power to make
Project manager changes to the management
plan for the project.
and provide direction to the team on
any challenges that may arise.
Additionally, check to see that the
costs associated with completing all
of the activities are reasonable
(Miller, 2019).

He will show the project manager all

of the outcomes and settle
He has authority to lead the project difficulties that have arisen amongst
Team leader
team. members of the team. He will also
provide direction and guidance to
the team (Indeed, 2022).

He is responsible to tackle
Advises team on process improvement improvement issue in any process
Process Improvement
techniques or activity or milestone of the
project.

He is responsible to develop hiring

Responsible for coordinating all strategies, developing, and
Human resource manager administrative activities related to the implementing the systems for
project. managing benefit of the staff and
behaviors (IndeedTeam, 2022).

Responsible for the budget of the

Finance manager Provide budget for deliverables. project. He allocates the budget for
every deliverable.

He will have to submit a quality

Quality manager To check the quality of each activity. report of each activity to project
manager.

4
3. PROJECT SCHEDULE

3.1. Problem Statement

Because of increase in the number of students, there was no facility for University of
Central Lancashire to provide accommodation for newly admitted student in the
university. For this purpose, a project for the construction of new facility was initiated so
that they could accommodate the students that came across the world.
3.2. Organizational Impact
The new block construction in university premises will impact University of Central
Lancashire in several ways. The following provides a high-level explanation of how the
organization will be affected as a result of the Project implementation:
 The project has beneficial impact on the organization. As the university has low
accommodation space for students, the new hostel or accommodation block will help the
university to accommodate new students.
 The new project will help the university to earn more revenue. Accommodating
more students mean earning more revenue for the university.
 Large number of students will come across the country because of the
accommodating facility that can rank the university as talented student will want to get
admission in University of Central Lancashire, UK.
Roles and Responsibilities: In addition to the development of a new dormitory block,
which will provide workers more freedom and relieve the university of some of its
responsibilities, the number of personnel that will be needed to adequately staff the
departments of human resources and payroll will be decreased. The initiative is
guaranteed to provide a return on investment straight away. The new platform will be
administered by new people, but we do not expect there to be any modifications to the
need for staffing levels.

4. PROJECT OVERVIEW
An explanation of how this project plans to solve the accommodation issue is provided in the
Project Overview. The summary details the Project's description, its four stages, its aims and
objectives, its performance standards, its assumptions, restrictions, and important landmarks.
Each of these sections will be developed further when the project is authorized and
progresses, with more specific information included in order to better anticipate any changes
in personnel needs.
4.1. Project Description
The University of Central Lancashire contacted Parkinsons Builders to construct a new
residence hall. Since the University of Central Lancashire offers a concession for
students, which is available in nearly every major city in England, the majority of
students come from all over the country, creating a need to either build a new block
within the existing accommodation facility or expand the existing one. Despite the fact
that the institution already provides a housing facility for students, the number of
students attending the university continues to rise annually. A sizeable number of
international students are also supported by the university. Parkinsons Builders and
UCLan agreed upon terms and signed a contract, after which Parkinsons Builders

5
 submitted a bid for the work to be done. Parkinsons Builders, with their organised
workforce and necessary tools, will construct the dorm buildings.
The Parkinson Builders will contact to Bloomfield Architects (a consulting company)
for the designing of the project and how we can implement it. The total budget of the
project is mentioned in the above section and the duration of the project is 2 years from
2023 to 2025.
4.2. Phases of the project
The Planning phase includes everything done to determine the whole scope, create and
revise the goals, and map out the steps needed to reach those goals. The project
management plan and the other project documentation are crafted during the planning
phases.
Scope of the Project:
The purpose of this document is to provide the specifications needed for the dorm block,
including both internal and exterior construction.
Other includes such as
 The total working days will be from Monday to Friday and total working hours
will be from 8:00 am to 5:00 pm.
 Total project time is 24 months or 2 years.
 Other major work that should consider in scope includes.
 Soil test where we are going to construct a hostel block.
 Leveling of ground.
 Structure work
 Architectural works
 Finishing work
 Electrical and plumbing work
 External work
4.3. Requirement management plan

Stakeholders Requirements
University of Central Project should be completed within the allocated time and
Lancashire (Client) cost.
Parkinson Builders Satisfy the client (University of Lancashire) by providing
(contractor) quality product.
Vendor or suppliers Supplies the requirement things and material and get
money.
Project manager Look after the project for the completion of the project on
time and within the allocated time. Full utilization of human
resource and materials.
Bloomfield Architects To assist the Contractors to build the flawless design of
(Consultants) the project.

6
4.4. Project Performance
The following table details the main tools, procedures, or services that will be used to
evaluate the project's success, as well as the expected results for the company. In the
comprehensive project plan, these metrics for success will be measured and further
defined.
Following are the Key Performance Indicators (KPI’s)
Key
Performance Measure
Resource/Process/Service

Wage costs or sales It helps determine the optimization of wages based on sales. It is the
ratio between wage costs and total sales.

Per Seat Hour Revenue It estimates the generated money for ‘per seat hour’ that will be helpful
in determining the popularity of the accommodation facility.

Net earnings rate It is equivalent to the rate at which the earnings will increase on a
quarterly basis

Annual revenue generated It is the most important factor in determining financial health.

Percentage increase per It provides the scaling-up of the hostel’s financial position in the form
order or per customer of revenues.
revenue

4.5. Project Assumptions

The following assumptions apply to the Project. As project planning begins and more
assumptions are identified, they will be added accordingly.
 Team members of the project will be trained accordingly in their respective task,
timesheet, and reporting tasks on the construction of new hostel block.
 For training, funding is available.
 Funding is available to purchase the required materials and things for the project.
 Consulting company will assist in this project. University of Lancashire will also
assist where the constructor needed.
 Project has executive-level support and backing.

4.6. Project Constraints

The following constraints apply to the construction Project. As project planning begins
and more constraints are identified, they will be added accordingly.
 There are limited resources available to support the construction project.
 The budget of the project is limited and there is no chance of increase in budget, so all
the activities should be done within the limited budget.
 The budget of the project is $3 million US which is limited for fully construction and
opening of new block of hostel in university premises because of many challenges
that may arose during the construction of the new hostel block for accommodation.
 Labor laws and staff training is one of the major constraints of the project.
 Hardware suppliers will be unable to provide much assistance since the rollout will be
handled internally rather than by the product's creators or sellers.

7
 4.7. Major Project Milestones
The following is a list of the significant project milestones that have been identified so
far. The milestones and their target completion dates will be amended, altered, and
completed as required in order to construct the baseline schedule as the project planning
progresses ahead and the schedule is produced.

Milestones Month Year

Design of structural & architectural Drawings February 2023

Mobilization February 2023

Survey of the site February 2023

Excavation March 2023

Construction of foundations April 2023

Construction of ground floors & roofs May 2023

Construction of first level floors June 2023

Completion of woodwork July 2023

Completion of electrical and plumbing work Aril 2024

Completion of paint work and external work November 2024

Finishing and fixtures January 2024

Handing and taking over February 2025

5. TIME MANAGEMENT PLAN

When it comes to the administration of projects, you do not have time on your side. The
amount of work continues to pile up, and the deadlines are becoming closer. Even if project
managers haven't found out how to make time and space do what they want, there are
strategies for time management that you may use to better control the amount of time you
spend working on different activities. In the context of project management, "project time
management" refers to the process of assessing work and defining a timetable in order to
guarantee that a project is finished within a certain amount of time.

Major tasks
Mandatory task Target date

Approval of Charter 23rd Feb, 2023

Project plan completion 22nd March, 2023

Approval of project plan 26th April, 2023

Selection of project team 28th May, 2023

Execution started 26th July, 2023

Execution completed 5th December, 2024

Closing 22nd Feb, 2025

8
6. COST BENEFIT ANALYSIS
The table that follows provides an overview of the cost actions and savings activities related
with the construction of a new block for housing Project, as well as explanations of these
actions and the costs or savings that are associated with them during the first year. The total
amount of money saved during the first year of the project may be seen in the following
table.

Action Description First year costs

Type (- indicates
Action
anticipated
savings)

Purchase of materials for the

project and approval from the Cost Initial investment for the project $1,000,000.00
EPA.

This is cost of the project that will be transferred

Training and construction of
Cost to project contractors and consultant $1,000,000.00
floors
organization.

Reducing the number of Salary will be transferred to a smaller number

Savings -$100,000.00
employees of employees. It will save the money.

Right now, 18 regional managers waste an

Managers no longer required to
work non-billable payroll and
administrative tasks
average of 16 hours each week on
Savings -$50,000.00
administrative tasks. At most, that time
commitment should drop to 2 hours each week.

Maintenance required every 2 Maintenance will reduce the cost of $40,000

Savings -$42,000
years instead of every 1 year every two year.

In the first year, you may expect to save over

Reduce employee turnover by $50,000 by outsourcing the leave process
Savings -$50,000
10% instead of having to search, hire, and train a
new employee from scratch.

Net First Year Savings $342000.00

As a result of the cost-benefit analysis that was just presented, we can see that if we give
Parkinson Builders permission to build a dormitory building, they will save a total of
$342,000.00 in only the first year. This is a strong indication of the benefits that this project
will have on the organization and marks a major improvement in terms of our operational
expenses.

7. ALTERNATIVES ANALYSIS
The following alternative options have been considered to address the business problem.
These alternatives were not selected for a number of reasons which are also explained below.

9
 No Project (Status Quo) Reasons For Not Selecting Alternative

Keeping the same project (Construction of two
floors new hostel block in the university premises)
 The project will achieve the objectives of the
client so there is no other option to select
another project because new hostel block is
needed.
 As the number of students are increasing so
the project is mandatory for the university.

Alternative Option Reasons For Not Selecting Alternative

Handle the project to other construction companies
 Other well-known companies charge more
cost than the Parkinson Builders.
 The university have good relations with the
builders that is an extra benefit for the
university.
 There are well known vendors that in contact
with the university so keeping the same
builders and vendors will be beneficial for the
client (University).

Alternative Option Reasons For Not Selecting Alternative

Handle the designing work to another consultancy
 Bloomfield Architect is well-known consultancy
company so we cannot look for another
option.
 They have developed the design of famous
buildings, so we have to go with it.
 Timeframe required is too long for other
consultancy companies and cost more budget.

8. APPROVALS
Those who have signed this document have shown that they have a comprehension of both
its purpose and its contents, as evidenced by their signatures. By signing this document, you
are indicating that you are in support of the proposed project that is stated in this business
case and that the next actions may be done to construct a formal project in accordance with
the specifics that are outlined in this document.

Approver Name Title Signature Date

University of
Central VC of the university
Lancashire

EPA EPA administrator

Head of the Steering

Steering
Committee of University of
committee
Central Lancashire

10
References
INDEED. 2022. What Are the Main Responsibilities of a Team Leader? [Online]. Available:
https://uk.indeed.com/career-advice/career-development/responsibilities-of-team-leader
[Accessed 8 2023].
INDEEDTEAM. 2022. Human Resources Manager Job Description: Top Duties and
Qualifications [Online]. Available: https://www.indeed.com/recruitment/job-
description/human-resources-manager#:~:text=A%20Human%20Resources%20Manager
%2C%20or%20HR%20Supervisor%2C%20is,benefits%2C%20payroll%20and
%20behavior%20and%20onboarding%20new%20employees [Accessed 8 2023].
MILLER, K. 2019. What Does a Project Manager Do? | Roles and Responsibilities [Online].
Available: https://www.northeastern.edu/graduate/blog/project-manager-responsibilities/
[Accessed 8 2023].

11