Check List for Store Audit

EDP Code 505-05

Store Name Jl. Kusuma Kebumen
Retail Dealer Triana Rahayu
Auditor Wisnu Pranalaseta dan Arie Krismintarto
Date 2023-02-07

No Description HC Yes No Remarks

1 Reach store at schedule opening time 08.00 - 10.00 AM √
2 Report to DM and SAM/SAS for Starting the store audit √
3 Introduce and Briefing √
4 Send an audit start report :
- Auditor's name √
- EDP code & store name √
- Number of Stock (Current) √
5 Get Signatory of SURAT TUGAS from Retail Dealer (RD) (Doc) √
6 Prepare Form Inventory Recap (RPP) (Print Out) (Doc) √
7 Cash Opname
- Cash in hand
- Bank pay slip (Doc)
- Credit / Debit Card settlement (Doc)
8 Give Form Before and After Stock Take (BS/SS) To RD (Doc)
9 Check Administration :
- Previous Store Closing Report (DPP/K) (Doc)
- Invoice & print out POS in - out supply (Doc)
- Daily selling report (IPH)
- Prosperity Card (Doc)
- Goods On Way & Money On Way
- Circular (Price reduction/ increament) (Doc)
- Special Order (if any) (Doc)
- Store Expenses (if any) (Doc)
- Special Expenses proposal (if any) (Doc)
- Cut and Destroy (if any) (Doc)
10 Preparation equiptment :
- Laptop √
- Scanner √
11 Stock taking
- As per location (Sistem Sisir) √
- If the store has other stockroom outside, one of auditors √
should go there for stock taking
12 Counting the pairs by RD or his/her staff for the area/location
which has been stock taken √
13 Tagging -put the pairs based on the number of pairs agreed both
side (Doc) √
14 Input store data in stock control and upload Master Price
(Ram.dbf) √
15 Upload data in stock control √
 16 Check balance to identify any article with zero value. √
If there is article with zero value, should be consult with
Store Manager
17 Ask RD or his/her staff to input sales for Before Stock √
18 Back up folder POS store √
19 Copy staat.dbf from POS √
20 Comparation between stock taking vs stat.dbf in POS √
21 Tracing
- Check article which have variance with RD or Staff √
- Print out list variance of article (Doc) √
- Update tracing result to stock Control √
- Print out list final variance of article (Doc) √
22 Input all data to Inventory Recap (RPP) and Store Closing √
report (DPP/K) in Stock Control
23 Ensure and re-check the data √
24 Inform to Store Manager regarding the Audit Result √
25 Generating RPP and DPP/K Audit and put the stamp (Doc) √
26 RD and Shop Auditors sign the RPP and DPP/K Audit (Doc) √
27 Get Signatory of SURAT Pernyataan from RD (Doc) √
28 Copy RPP and DPP/K Audit and supporting documents (Doc) √
29 Update POS based on Audit Result
- Input variance article into POS: Minus article as Sales √
Plus articles as Return √
- Update Master Article/Ram.dbf (if needed) √
- Posting √
- Input data to DPP/K POS based on DPP/K Audit √
- Ensure the balance stock on DPP/K POS is the same with √
Audit Result. If not, consult to MIS
- Closing √
30 Print Recap Stock (Staat) and Trio Report (Best seller, √
Best Seller 2 and Category Performance)
31 Working Sheet :
- Dead Stock √
- Observation and Interview √
- Absent Location √
- Finding √
32 Back up data audit to Folder on the laptop √
33 Send email audit result to office:
- staat new.dbf
- tbl_input.dbf
- DT File
34 Report Store Audit result to Shop Audit Manager (SAM)/ √
Shop Audit Supervisor (SAS)

...........................,......................................
Mohtar dan Firman
Shop Auditor
`
 Check List Working Paper

EDP Code : 580-16 Retail Dealer : Zohri

Store Address : Jl. Jendral Sudirman 69 Excess : 33 ps/ Rp 4.302.900,-

Praya, Lombok Tengah
Date Visit : 17 Maret 2023 Week : 11

No Description Format Yes No Remarks

1 Surat Tugas HC
2 Rekapitulasi PI HC & Pdf
3 DPP/K Fotocopy Bermaterai HC & Pdf
4 Surat Pernyataan HC
5 Working Sheet :
- Cash Bank Dept Store
Excel
- Dead Stock
6 Dokumen Tracing Selisih Lebih/Kurang
Excel
7 Dokumen Selisih Lebih/Kurang
8 Dokumen Pendukung
- Fotocopy 3 DPP/K Closing Sebelumnya
- Invoice Barang Masuk
HC
- Invoice Barang keluar
- Form BS/SS
- Bukti Setoran (BNI dan CC) HC Dept Store
- Ongkos-ongkos HC
- Prosperity Card HC
- Bukti Stokan HC
- Berita Acara Cut Destroy HC √
- LOFA HC √

Auditor Incharge Retail Dealer

Mohtar dan Firman Zohri

Tanda Tangan & Nama Jelas Tanda Tangan & Nama Jelas

Catatan : - Isilah kolom yang sudah disediakan dengan benar

- Pastikan apa yang ada di check list dengan dokumen yang terlampir sudah sesuai
dan benar, baik isi maupun urutannya.

Revisi 04-03-2010
 PT SEPATU BATA Tbk
Cash On Hand Opname

EDP Code : 58603 Start Date : 13 Maret 2023

Address : Jl Jendral Sudirman 69 Praya Lombok Tengah End Date : 17 Maret 2023

First Calculation : (When the auditor arrived) Last Calculation : ( Before final audit ) Total
No Denomination Qty Total Qty Total Qty Total
1 100,000 5 500,000 3 300,000 8 800,000

2 50,000 1 50,000 13 650,000 14 700,000

3 20,000 1 20,000 0 - 1 20,000

4 10,000 0 0 1 10,000 1 10,000

5 5,000 1 5,000 0 - 1 5,000

6 2,000 2 4,000 2 4,000 4 8,000

7 1,000 0 0 0 - 0 0

8 500 1 500 - 1 500

9 200 1 200 - 1 200

10 100 0 0 - 0 0

Total 579,700 964,000 1,543,700

Remarks

Uang Penjualan saat auditor datang Uang BS Rp 579,700

Cash Rp 579,700 Uang SS Rp 389,700 Penambahan uang kontan BS dan SS
hingga sesaat sebelum hasil audit
CC Rp - CC Rp - dilaporkan.
Total Rp 579,700 Total Rp 969,400

Auditor Comments :

Ada uang kontan hasil penjualan sebelum audit datang sebesar Rp 340.000 (ada di kasir)

Mohtar dan Firman Muhammad Sapuwi

Auditor in Charge Retail Dealer

Catatan: - First calculation dilakukan pada saat melakukan pemeriksaan administrasi (pada saat datang)
- Last Calculation dilakukan pada saat proses audit akan selesai dan sebelum mencetak
rekapitulasi PI dsb
- Different diisi apabila terjadi perbedaan antara first calculation dan last calculation
- Berilah keterangan dengan jelas pada kolom remarks
- Berilah komentar pada kolom Comments dengan jelas
Shop Audit Quality Assurance Procedures DSR Form / Rev 00
PT SEPATU BATA Tbk May 7, 2009
Dead Stock Reports

The auditor has liabilities to identify, to examine, to report and to do action as management required regarding the
Dead Stock. Dead stock is the merchandise with has age more than a year.

Finding of Dead Stock

Finding
No Article Stat Qty Percentage Picture Ref. Remarks
Qty

3
Barang dead stock
merupakan barang
produksi lebih dari
satu tahun
4

Auditor Comments :

PK harus lebih berhati-hati dengan barang deadstock agar menjualnya terlebih dahulu.

Mohtar dan Firman Muhammad Sapuwi

Auditor in Charge Retail Dealer
 Form SACS/Revised : 01
Shop Audit Quality Assurance Procedures
May 8, 2009

SHOP AUDIT CONTROL SHEET

This form must be filled completely for each store to ensure the shop auditing processes are properly conducted

EDP : 58603 Auditor in Charge : xxx Leader

Address : Jl Jendral Sudirman 69 Praya Lombok Tengah : xxx Member
Store Manager : Zohri : Member
Operation hours Operation Personnel :
Open : 9:00 Sales Person : 5 Start Date : 13 Maret 2023
Close : 21:00 Warehouse Person : End Date : 17 Maret 2023

Please fill this questions? If your answer is no, please write your reasons
No Process Y/N Reasons and Remarks
1 Briefing Store Manager and his/her personnels? Y Team
2 Checking for Cash and Banks? Y Team
3 Checking for Traffic of Merchandises? Y Team
4 Checking for Sales Recap? Y Team
5 Checking for Price Changes? Y Team
6 Checking for expense or destroy proposals? Y Team
7 Stock Taking with "Sistem Sisir"? Y Team
8 Tagging and Location administration? Y Team
9 Physical Random Checks? Y Team
10 Verifying half-pairs procedures? Y Team
11 Pre-Tracing process? Y Team
12 Tracing in Material basis? Y Team
13 Generating PI Recap? Y Team
14 Generating DPP/K? Y Team
15 Get the PK Approval? Y Team
16 Updating the POS? Y Team
17 Reporting to SA Manager? Y Team

Audit Finding and Recommendations:

No Findings Recommendations

To be Followed Up :
No Outstanding Follow-up Actions

I declare that I filled this form accurate base on my real field work and I declare not received any gifts, offers, negotiations both in cash and non-cash from Store Manager.

Mohtar dan Firman

Auditor in Charge
SE: 005/MD/I/2014
Store Code: 58016
Address: Jl. Jendral Sudirman 69 Praya, Lombok Tengah

No. SE Article Price on Display Price on POS Remarks Picture

Auditor

Mohtar dan Firman