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What is Communication
Communication is a common occurance in day to day life and
happens in every setting, company and place , no task or
operation is carried out without communication. This allows a
person to let another person know his thoughts and feelings.
Communication could be verbal or written orelse it could be
through body language and eye contact. Sharing of knowledge
and persuading others to see our point of view is the essence of
communication. Communication skills are vital and makes the
foundation of our interpersonal relationships. In fact, many
things in life is dependent on how well we communicate .
What is Effective Communication

Effective communication highlights the importance that our

productivity and efficiency increases when we listen to a
message and reply after understanding it in the correct manner it
was expected to by the sender. It is a fact that to arise in life,
whether in business or in a company, a person must
communicate well with partners. It is a fact that every human is
different and communicates in a different manner. The
presentation of a message or viewpoint is not all. Of course, it is
important, but equally important is how you adapt according to
the personality of the listeners to convey your point of view.

Everyone has different opinions and looks at the world

differently. This makes effective communication challenging.
However, no matter who you are, it is easy to be an effective
communicator. Some barriers to effective communication such
as assumptions people make about other people and issues,
making patterns of communication and keep reverting to them,
poor attention, and so on.

The content of communication is vital in increasing its efficacy.

You aware how to talk to a child and also address in a different
manner when in front of your boss. Our body language tells a lot
about our intent during communication. For effective
communication to take place, the recipient must get the same
message from the content as well as our body language.

Effective communication ten points

 Clear idea of topics and receiver.
 Intentionn of purpose.
 Realising the environment.
 Prepairing for communication with informing others.
 Think about the content of the message.
 Make the receiver informed about the importance of
communication.
 There must be reply from the receiver.
 To define precisely if communication messages are of
short-run or long-run importance.
 Everything must be suitable with communication.
 Attention.

Verbal Communication
Verbal communication is the most obvious and easly understood
mode, and it is really a impotant tool in communication .
Simply, it means sharing of information between two
individuals using words.

Spoken and Written Communication

While we usually focus on speech when speaking about verbal
communication, it’s necessary to remember that writing is also
verbal communication, as writing uses words too.

Nonverbal Communication
Body language can reinforce your spoken message or it can
contradict it entirely, nodding, facial expressions, leaning toward
the speaker to show interest are modes of nonverbal
communication
Nonverbal communication can make or break your message.
Nonverbal communication reveals a lot about you as a
communicator and how you relate to other people. It pays to be
aware of the elements of your nonverbal communication so you
can maximize the impact of your message

Some types of nonverbal communication and the effects they

can have on the success of your communication:
 Facial expressions: happy, sad, angry, it helps you express
your message. Be careful of your facial expression when
 you speak and when you listen, which is when it’s easy to
forget.

 Gestures: When you speak, a gesture can make your

message stronger. Stressing out something you want your
listener to look at more closely is an example of nonverbal
communication that makes your message understood.
Motioning warmly toward a coworker who deserves special
recognition, making a fist to show frustration or anger, such
gestures help further engage your audience when you speak.

Touch: Shaking an audience member’s hand, putting your

hand on his shoulder: these are nonverbal cues that can
affect the success of your message. Touch communicates
affection, but it also communicates power. In fact, when
women touch a listener, it’s often assumed that they’re
being affectionate or conveying empathy, but when a man
touches a listener, it can be taken as a sign of
communicating power or even dominance.

 Eye contact: Making and maintaining eye contact with an

audience when you’re verbally communicating or listening
communicates to the other party that you’re interested and
engaged in the conversation. Good eye contact often
conveys the trait of honesty to the other party.
.
Non Verbal Verbal
Communication Communication
Modes use of physical use of words or
abilities eg- facial speech change
expressions, eye or information.
body movements,
gestures without
speaking
Communication Not that straight Accurate
forward
Intensions Confusing Straight to the point
Impact comprehensive impactful
Efficiency Time consuming Relatively quick
Condition informal both
How it blends Could use facilities Requires physical
such as phone calls, presence mostly as
email, text messages message is visual
and physical aswell
Assignment two
How did you plan the event/presentation?
The planning for the presentation started few weeks ago, since
then all of us have been working on it. Together as well as
individually gradually but steadily up until the presentation was
finally completed successfully.

Approved and chosen topic was;

“The benefit of IT to build a professional lifestyle”
Majority of the members saw this topic suitable and fitting for
the targeted audience as well as the current trends and
necessities, so this topic was wisely put into progress.

How did you all discuss the event?

Each member shared their information using modes such as
phone calls, messages, group meeting on Microsoft teams
platform and other possible and available sources.
A physical meeting took place, which was very useful and most
members benefited from it as it allowed them to meet each
other in reality rather than virtually.
Task planning schedule
In the above mentioned meetings each member presented their
valuable information and knowledge through which everyone
improved their capabilities. Time durations were placed as
suited in order to be efficient and punctual.

Steps in the process are as follows;

 Topics were suggested by ever member
 One topic was chosen by majority
 Each member was presented with an individual task
 Information was collected from various sources
meticulously
 Then it was organized in order
 Several discussions took place with team members
 Each member completed their respective presentation
Individual plans
As agreed with the team members I provided the best I could
possibly do taking maximum use of my capabilities and
resources even though they were very limited .Myself and my
colleagues did our best.
Steps;
 Information was collected
 They were sorted according to relevance
 They were shared with others to get their validation as
a team
 Amendments were done if required
 The final presentation was created
 Presentation was sent
Self Gantt chart