Professional Documents
Culture Documents
3. Staffing
Staffing is a process of recruiting, selecting and training the right people to fulfill the
requirements of the organization. It is a continuous process because new jobs may be created
in the enterprise and existing employees may leave the organization. Every manager in an
organization has to perform the staffing function
Functions of staffing
Manpower planning
Recruitment, selection and training of manpower
Placement of manpower in correct position
Development, promotion, transfer and appraisal of manpower
Determination of employee remuneration and incentives
4. Directing
Elements of Directing
Leadership
It is the quality of the managers to inspire the subordinates to get maximum co-operation
from them and guide their activities to achieve the common objective
Communication
It is the process by which ideas, instruction and information are transmitted, received and
understood by others for the purpose of effecting desired result. It may be verbal or
written
Motivation
It means inspiring the subordinates to work and co-operate for the achievement of
common objectives. This is done by financial or non-financial incentives to the
subordinates
Supervision
Supervision ensures that the work is going as per plan and the workers are doing as they
were directed
5. Controlling
It is the process that measures the current performance and guide it towards some per
determined goals. Controlling is a continuous process which measures the progress of
operations, verifies with the predetermined plan and takes corrective action, if required.
Planning is the beginning of management, process and controlling is the final stage
6. Decision making
A decision making is an intellectual activity because it calls for both judgement and
imagination to select one from many activities. Before making any decision one should be
through with the past, present and plan for the future in formations. Some times to take long
term decisions the workers are involved in the process of decision making
Step 1: The problem for analysis is defined and the conditions for observation are determined
Step 2: Observations are made under different conditions to determine the behaviour of the
system containing the problem
Step 3: based on the observations a hypothesis that describes what is the best solution to the
problem
Step 5: The experiment is executed and measurements are obtained and recorded
Step 6: the result of the experiment are analyzed and the hypothesis is either accepted or
rejected
1. Sole proprietorship
2. Partnership
3. Joint stock company
a) Private limited joint stock company
b) Public limited joint stock company
4. Co-operative societies
1. Sole proprietorship
The business which is owned and controlled by a single person with or without hired
labour is called sale proprietorship. The person who runs sale proprietorship is called as sale
trader. He starts the business with his own capital. He purchases the necessary equipment
required and appoints the workers for this organization. It is mostly suitable for small scale
industries like printing press, auto repair shop, wood working plant etc
2. Partnership
The persons participating in the business are called individually as partners and the
business is called tirm.
Minimum number of persons to start partnership is two and maximum number is ten in
case of banking business and twenty in case of other business.
Types of partners.
4. Co-operative societies
The main aim of co-operative society is to eliminate profit and provide goods and
services to the members at lesser cost
Definition
Organization structure
Organization structure is the systematic arrangement of the people working for the
organization in order to achieve predetermined goals
This provides an appropriate frame work for authority and responsibility, relationship
between various persons.
Advantages
Disadvantages
Functional organization
In this organizational structure overall responsibility is divided according to the functions
to be performed
Whole organization is divided unto number of functional areas such as production,
personal, marketing, sales, purchase etc
Every functional area serves all other areas in the organization
Advantages
Disadvantages
Disadvantages
To create and utilize and able and motivated work force, to accomplish the basic
organizational goals.
To establish and maintain sound organizational structure and desirable working
relationships among all the members of the organization
To secure the integration and groups within the organization by coordination of the
individual and group goals with those of the organization
To create facilities and opportunities for individual or group development so as to
match it with the growth of the organization
To attain an effective utilization of human resources in the achievement of
organizational goals
To identify and satisfy individual and group needs by providing adequate wages,
incentives, employee benefits and social security and measures for challenging work,
prestige, recognition, security, status, etc
To maintain high employee morale and sound human relations by sustaining and
improving the various conditions and facilities
To strengthen and appreciate the human assets continuously by providing training and
developmental programmes
To provide an opportunity for expression and voice in management
To provide fair, acceptable and efficient leadership
To provide facilities and conditions of work and creation of favourable atmosphere for
maintaining stability of employment
Functions of HRM
The functions of HRM can be broadly classified into two categories managerial
functions and operative functions
Managerial functions
1. Planning
2. Organizing
3. Directing
4. Controlling
Operative functions
1. Procurement of personnel
2. Development of personnel
3. Compensation of personnel
4. Employee’s Benefit Schemes
5. Maintaining good industrial relations
6. Record keeping
7. Personnel planning and evaluation
8. Personnel research and audit
Man power planning is the process by which management determines how the
organization should move from its current manpower position to its desired manpower
position through this planning, management strikes to have the right number and right kind of
people at the right places at the right time, doing things which result in both the organization
and the individual receiving maximum long run benefits.
Man planning is very complex, dynamic and complicated work. For an effective and
efficient manpower a number of factors should be considered. These are:
1. Working hours – Man power requirements is directly related to the total hours
worked per day by the employee in an industry.
2. Number of shifts – It is seen that production falls in the night shifts compared to day
shifts. This will consider for deciding man power requirements.
3. Nature of production – Nature of production means whether we are manufacturing
some machine component or chemical or gas or assembly items etc.
4. Product mix – Product mix means a production programme based on optimum
productive capacity and sales forecast.
5. Performance rate – Rate of performance of workers also affect on the manpower
requirement. If their performance is good then less workers will be needed and vice
versa.
6. Hours lost – Hours lost due to shortage in raw materials, breakdown of machineries,
power failure etc.
JOB ANALYSIS
JOB EVALUVATION
Job evaluation is defined as “the procedure to determine the relative values of the job
in an organization and to determine the basic wages for that job”
By simple ranking, classify the job from lowest to highest. This technique includes
the following methods:
1. Ranking methods
2. Classification methods
1. Ranking method
This is the oldest and simplest method of job evaluation. In this system a committee
of persons who are familiar with the jobs and job discrimination carries out the ranking.
They studies all the jobs and job description in the organization and they are arranged or
ranked in ascending order beginning with the one of minimum requirements and ending up
with the one of maximum requirement. While ranking the following factors are considered:
Amount of work
Supervision needed
Responsibility required
Difficulty in work
Monotony of work
Working conditions
Knowledge and experience needed
Ranking system is suitable for smaller organizations where the raters are through with all
existing jobs in the enterprise
In this method all jobs are classified or graded in groups or levels of equal skills,
difficulties, responsibility, importance and other requirements. The job evaluation committee
goes through each job discrimination and classifies the jobs of similar skills, difficulties,
responsibilities under one group or grade. All jobs in the same grade should receive the same
wages
By this system of evaluation the fitters may be graded as fitter I, fitter II fitter III or
workers in any workshops may be graded as skilled, semiskilled and unskilled, and clerks in
any office job may be graded as UDC, LDC, record assistance, etc
Quantitative techniques
Here point values are assigned to the various demands of a job, and relative value is
obtained by summing all such point values. This technique includes the following methods:
This method employees five factor scale for analysis, comparing and evaluating
different jobs. The five factors are:
1. Skill
2. Mental efforts
3. Physical effort
4. Responsibility
5. Working conditions
In point rating method each job is first divided into a number for factors which in turn
are further subdivide into grades or degrees. Each degree is awarded certain points and when
such points for all the degrees are totaled they indicate the importance of the job in the
organization, consequently a suitable wage rate proportional to the points is determined. The
steps involved in point rating method are given below:
I. Select a few key jobs which can be taken as representatives of the jobs to be evaluate in
the organization. Key jobs are those which can be cleared defined and are fairly paid
II. Establish and define job factors whose number may vary between five to ten. Both key
jobs and the jobs to be evaluated should have common job factors. A few job factors are
listed below:
1) Skill :
• Education and training
• Experience
• Judgement and initiative
2) Effort :
• Physical effort
• Mental effort
3) Responsibility towards
• Material
• Equipment
• Machinery
• Tools
• Fellow workers
4) Working conditions :
• Exposure to hazards
• Dust, smoke, fumes and noise
• High temperature
• Glare and harmful radiations etc
Merit ranking is defined as “a systematic and orderly approach to assess the relative
worth of an employee working in an organization in terms of his job performance, integrity,
leadership, intelligence, behavior, etc”
2. Checklist method
Factors are
1. Standard of output
2. Quantity of output
3. Intelligence
4. Job knowledge
5. Leadership
6. Integrity
7. Dependabilty
8. Education and experience
9. Efforts and Initiative
10. Adaptability
11. Co-operation
12. Judgement
13. Character
14. Loyalty
15. Health and Apperance
2. Divide each factor into three to five different grades or degrees like excellence, very good,
fair and unsatisfied
2. Checklist method
This methods employs a list of questions and several statements which are
concerned with the employee performance on various aspects of the job and which are
considered important for evaluating the merit of an employer for that job.
This method compares a worker on a job with all other workers on the same job, in
pairs. Suppose there are four workers namely A, B, C and D Then
Next,
Then,
1. After conducting job analysis, prepare job description and job specification.
2. Determining the various sources of recruitment, such as employment exchanges,
newspaper advertisement, campus interviews etc.
3. Preparation of the application format
4. Calling for a selection test after preliminary filtration. The selection test may be
performance test, aptitude test, intelligence test, interest test etc.
5. Conducting the selection test where considered to be necessary
6. Performing the preliminary interview after selection test. The interview may be
informal or formal
7. Conducting the medical examination of the applicant, where it is to be required.
8. Conducting final selection interview with the candidates
9. Selecting and appointing the persons selected in final interview
Training
Training is the act of increasing the knowledge and skill of an employee for doing a
particular job.
Importance of training
Methods of training
Under this method, the individual is placed on a regular job and taught the skills
necessary to perform that job. On the job train methods are
1. Job rotation
2. Coaching
3. Job instruction
4. Committee assignment
1. Job rotation
This type of training involves the movement of the trainee from one job to another. The
trainee receives job knowledge and gains experience from his supervisor or trainer in each of
the different job assignments. Though this method of training is common in training
managers for general management positions, trainees can also be rotated from job to job in
workshop jobs. This method gives an opportunity to the trainee to understand the problems of
employees on other jobs and respect them
2. Coaching
The trainee is placed under a particular supervisor functions as a coach in training the
individual. The supervisor provides feedback to the trainee on his performance and offers him
some suggestions for improvement. Often trainee shares some of the duties and
responsibilities of the coach and relives him of his burden. A limitation of this method of
training is that the trainee may not have the freedom or opportunity to express his own idea.
3. Job instruction
This method is also known as training through step by step. Under this method, trainer
explains the trainee the way of doing the jobs, job knowledge and skills and allows him to do
the job. the trainer appraises the performance of the trainee, provides feedback, information
and corrects the trainee.
4. Committee assignment
Under the committee assignment, group of trainees are given and asked to solve an actual
organizational problem. The trainees solve the problem jointly. It develops team work.
Under this method of training, trainee is separated from the job situation and his
attention is focused upon learning the material related to his future job performance. Off the
job train methods are
1. Vestibule training
2. Role playing
3. Lecture method
4. Conference or Discussion
5. Programmed instruction
1. Vestibule training
In this method, actual work conditions are simulated in a class room. Material, files and
equipments those are used in actual job performance are also used in training. This type of
training is commonly used for training personnel for clerical and semiskilled jobs.
2. Role playing
3. Lecture method
The lecture is a traditional and direct method of instruction. The instructor organizes the
material and gives it to a group of trainees in the form of a talk.
4. Conference or Discussion
5. Programmed instruction
This method has become popular. The subject matter to be learned is presented in a series
of carefully planned sequential units. These units are arranged from simple to more complex
levels of instruction. The trainee goes through these units by answering questions or filling
the blanks. This method is expensive and time consuming.
Labour turn over means that the establishment of a relationship between the number
of employees leaving during a period of time to the average number of employees during that
particular period.
Under this system, a piece rate and standard time for the completion of the job is fixed.
Now, if a worker completes the job earlier than the standard time, he can save his time and in
that saved time, he can make extra jobs, and whatever the extra money he gets for the extra
work, it wholly goes to him.
The standard of output is set by the management, if a worker produces less than this
amount he still gets the minimum guaranteed wage and if another worker exceeds this
standard, he is given a wage in direct proportion to the number of pieces produced by him at
the straight piece rate.
In this system a standard time is fixed for the performance of standard output. Those
workers who complete the job in standard time or produce jobs earlier are paid at higher
wage rates and who do not complete the job in standard time are paid at lower wage rates.
Therefore this system divides the workers into two groups and they are paid with two wage
rates. This system is suggested by F.W. Taylor.
4. Halsey premium plan
Under this system, an hourly wage rate and the standard time for the completion of the
job is fixed by the management from previous records. In this plan, minimum base wage is
guaranteed. If the worker completes the job in just standard time, no extra remuneration is
paid to him. On the other hand, if he completes the job in less time than standard time, he is
rewarded with additional percentage of the total bonus for the saved time. The worker is paid
the agreed rate per hour for the time spent on plus a fixed percentage of the time he saved on
the job.
𝑷𝑷
E = R X T + (S -T) X R X
𝟏𝟏𝟏𝟏𝟏𝟏
most commonly it is 50 %. The 50 % of the bonus in the time saved is given to the worker
and the other 50 % goes to the management. Then this plan is known as 50-50 Halsey plan.
In this system, the worker is guaranteed a minimum base wage. A standard time is fixed
for each job and a premium is given in the ratio of the time saved to the standard time
multiplied by the time taken on the jo
𝑆𝑆−𝑇𝑇
The total earnings of a worker, E = R X T + xRXT
𝑆𝑆
In Rowan premium plan, the bonus gradually increases with increase in percentage
time saved and reaches a maximum bonus at 50 % time saved. The bonus gradually decreases
above 50 % time saved and becomes zero when the time saved is 100 %. This is shown
graphically in figure.