ALIET/6.2.

2/RC 01
RECORD OF COMPETENCE OF FACULTY / STAFF

Department : ……………

Sl Name of the Faculty /Staff Designation Competence required As on 01-12-2012

At the time of joining
Qualification Experience Qualification Experience
in yrs in yrs

HOD / Librarian /A.O/TPO/EC

 ALIET/ 6.2.2/RC 02

FACULTY QUALIFICATION
Dept: …………………
Sl Name of Faculty Qualification Designation Date of Department
joining with which Distribution of teaching
institution associated load
(% load)
1st year UG PG
 ALIET/6.2.2/FT 19
RECORD OF MINUTES OF STAFF / FACULTY SELECTION COMMITTEE
Advertisement no:………………………………..………. Year / Sem: …………... Branch name: ………………… Interview for the post of ………………….……

Sl Name of the Faculty Qualificatio Experience Subject Presentation Communication Able to Clarity Points by Points Points by Points by Points Total
No n (1-5 points) knowledge board skills speak of Asst.Proff / by HOD Principal Director by Mgmt points
(1-5 points) (1-5 (1-5 points) (1-5 points) loudly writing Subject (1-5 (1-5 (1-5 (1-5 earned
points) (1-5 on expert) points) points) points) points)
points) board (1-5 points)
(1-5
points)

Criteria for selection : 5 points - Excellent , 4 points - Very good, 3 points – Fair, 2 points- Poor, 1- point – Very poor, If the total rating falls
below 36 out of 60 points then the faculty will not be selected, if he /she gets more than 36 points, will be put on panel for future appointment..

Asst. Prof/ Subject expert/Date: HOD /Date Principal/Date Secretary /|Date Chairman Date
 ALIET/6.2.2/FT 04
RECORD FACULTY / STAFF TRAINING IDENTIFICATION REPORT
College Name: ……………………………………Department:……………………… Date: ……………………….

Sl No Name of the Faculty / Staff To be trained in Objectives in training Trainer (External / Internal) Target date

HOD /Date
 ALIET/6.2.2/RC 05
FACULTY /STAFF TRAINING CUM EFFECTIVENESS RECORD

Faculty / Staff Name:……………………………………………………………. Department: ………………. Designation…………………………………

Date of Topic of Training Signature of Faculty Way of Effectiveness verified Verified on Status of the Sign of Reporting
Training effectiveness HOD / Date
Done
 ALIET/6.3/CL 01
LAB EQUIPMENT PREVENTIVE MAINTENANCE CHECKING REPORT

Name ………………Name of The Lab: ………………………Name of the equipment: ……………………………..Asset Code: ………………………

Sl Details of maintenance Remarks

Preventive maintenance checks once in a semester
No
In Dec In Jun- In Dec In Jun-

Checked by

Verified by

Name ………………Name of The Lab: ………………………Name of the equipment: ……………………………..Asset Code: ………………………

Sl Details of maintenance Remarks

Preventive maintenance checks once in a semester
No
In Dec In Jun- In Dec In Jun-

Checked by

Verified by
 ALIET/7.6/RC 01
TESTING REPORT OF MONITORING AND MEASURING EQUIPMENTS
Dept……………… Name of the Lab: ………………………

Sl Monitoring / Measuring Equipment Name Measuring reading once in a semester Remarks

No
Standard Observed Observed Observed Observed
reading In – Dec In – June In – Dec In - Jun
( Tolerance )

Checked by – Lab In-charge / Date

Reviewed by- HOD /Date

 ALIET/6.3/RC 07
SYSTEM MAINTENANCE LOG RECORD
Dept: ……………………... Name of the Lab: ………………………………….

Sl Date Dept System code Problem Type Status of Problem Signature

S/W H /W
 ALIET/7.4.1/DO 01
INSPECTION PLAN (Books, other equipments)
Department: ………………

Sl Description of equipment / Characteristics to be Type / Method Extent of Check Requirements Acceptance Norms
No material purchased checked Of check

HOD/ Librarian
 ALIET/7.4.1/RC 01
RECORD OF SUPPLIER’S PERFORMANCE
Department : …………… Evaluated for the period: …………………………………………… Re-evaluation Due on : …………………

Sl Name of the Supplier Materials Scope No of No of Right Right Quality Delivery Total Status of
No Purchase Invoices Quality Deliveries rating rating rating Supplier
orders recd ( cautioned /
placed retained)

Criteria for evaluation: 1. Quality: 70 Points 2. Delivery: 30 Points. Example : If the quality is good for 9 supplies(as per norms) out
Note : If the total rating falls below 50 points then the supplier will be cautioned, will be of 10, then the rating : 9/10 * 70 = 63 Points ..
removed from the approved list. Total rating = Quality rating + Delivery rating.

Prepared by : Reviewed by: Forwarded by Approved by

Librarian/HOD/ Date Principal / Date: Secretary /Date Chairman /Date
 ALIET/7.4.2/FT 02
ACADEMIC BOOKS STATEMENT (BOOKS INDENT FORM)
Department: ……………………… Year / Semester : ……………..
Sl Book Title Author Publisher Required Available Indented Remarks
No copies copies copies (for any purchases)

Prepared: Verified stock: Reviewed: Recommended Forwarded Approved;

HOD/Date Librarian/Date HOD/Date Principal/ Date Director/Date Secretary / Date
 ALIET/7.4.3/RC 01
LAB EQUIPMENTS / SYSTEMS INCOMING INSPECTION CUM STOCK REGISTER

Name of the Lab: …………………………………………………. Equipment / System Name : ……………………

Date Opening Supplier Name & Location P.O No/ Date Qty recd Qty Qty Total Issued to Closing Remarks
Balance Accepted Rejected Stock balance
 ALIET/7.4.3/RC 02
NON – CONSUMABLES INSPECTION CUM STOCK REGISTER

Name of the Lab: …………………………………………………. Non-Consumable Name : ……………………

Date Opening Supplier Name & Location P.O No/ Date Qty recd Qty Qty Total Issued to Closing Remarks
Balance Accepted Rejected Stock balance
 ALIET/7.4.3/RC 03
CONSUMABLES INSPECTION CUM STOCK REGISTER

Name of the Lab: …………………………………………………. Consumable Name : ……………………

Date Opening Supplier Name & Location P.O No/ Date Qty recd Qty Qty Total Issued to Closing Remarks
Balance Accepted Rejected Stock balance
 ALIET/7.5.1/RC 01
RECORD OF SUBJECT WISE REQUIREMENT & RESPONSIBILITIES –FROM DEPT FACULTY

Department : …………………..Academic year:…………………………Sem……………….…… Date:……………………..

Sl Work Load / week Other Signature of

Name of the Faculty Theory subjects Labs
No ( Periods) responsibilities faculty
 
  Subject Title Branch Branch Theory  Labs    
Lab Title

HOD/ Date Principal / Date

 ALIET/ 7.5.1/RC 03
RECORD OF SUBJECT WISE - FINAL ALLOTMENT TO FACULTY (INCLUDING OTHER DEPT FACULTY)

Department : …………………..Academic year:…………………………Sem……………….…… Date:……………………..

Sl Work Load / week Other Signature of

Name of the Faculty Theory subjects Labs
No ( Periods) responsibilities faculty
 
  Subject Title Branch Branch Theory  Labs    
Lab Title

HOD/ Date
 ALIET/7.5.1/ FT 10
LESSON NOTES

Department : ……………Name of the faculty : …………………………………………………..Subject: ………………......................Date:…………………

Sl Unit / Topic Name Book Title Name Author Books referred Teaching
Methodology /
Module

Prepared: Verified:
Faculty: HOD :
 ALIET/7.5.1/FT 18

RECORD OF STUDENTS MINI PROJECTS

Date:………………
Department :……………..Batch nos:…………………………….….. Year / Sem:……………..

Sl
Roll no Student name Project title Project guide name
No

     

     

     

     

     

     

     

     

     

     

Project coordinator /date HOD/ date Principal /date

 ALIET/7.5.1/FT 19

RECORD OF STUDENTS MAJOR PROJECTS

Date:………………
Department :……………..Batch nos:…………………………….….. Year / Sem:……………..

Sl
Roll no Student name Project title Project guide name
No

     

     

     

     

     

     

     

     

     

     

Project coordinator /date HOD/ date Principal /date

 ALIET/ 7.5.1/RC 16
RECORD OF MONTH WISE SYLLABUS MONOTORING

Department : ………………………………… Month:……………..

No of
Sl Name of the faculty Subject name Year / No periods Remarks from the HOD
periods
Semester taught
allotted
 ALIET/7.5.1/RC 19
RECORD OF EXTRA / CO-CURRICULAR ACTIALIETIES

Department: ………………….. Academic year: ……………………… Date: ………………………..

Event level Student details

Sl Date of Event Event Type of event
(Unit / State / Awards Remarks
No. event Description Venue (Individual/Team) Year-i/ii/
National)
Student name iii/iv
                   
                   
                   
                   
                   
                   
                   
                   
                   
                   
 ALIET/8.3/RC 01

RECORD OF NON-CONFORMING PRODUCT /SERVICE

Department : ……………

Sl Date on Non- Nature of non-conformance Action taken Any concession obtained Sign of approving
No conformance ( for Student Attendance / Student Result / In- authority
recd coming material) Principal / Secretary
 ALIET /8.5.3/RC 03
CORRECTIVE AND PREVENTIVE ACTION REGISTER
Department : ……………

Sl Date of Nature of Route Cause / Corrective action Preventive Sign of Verifying

Way of Effectiveness Report
No Complaint / Complaint / Non- Reason To be taken Action Authority(HOD)
Effectiveness verified on reference
Non- conformance Planned
verified
conformance
 ALIET/7.4.2/FT 05
PURCHASE REGISTER

Sl Date Supplier Name & Location P.O No/ Date Item Scope Materials Total Value Payment Invoice Forwarded to Remarks
No Due date Due date Recd on which dept
 ALIET/ 7.5.4/CL 01
CHECK LIST FOR STUDENT PROPERTY

College Name: ……………………………………Name of the student: ………………………………………...………. Roll No,……………………….…………

Branch : …………………………Admission form no: …………………………...…

Sl Name of the property received Tick Received Sign of admin staff Tick Returned date Sign of student
√ or X date √ or X
 ALIET/7.4.3/RC 06
FURNITURE STOCK REGISTER
College Name: ……………………………………Department:………………………
Furniture name: …………………….

Date Opening stock Material received from Invoice no/Date Qty Quantity Quantity Qty Closing
recd accepted rejected issued to stock
 ALIET/7.4.3/RC 07
STATIONERY STOCK REGISTER
College Name: ……………………………………Department:………………………
Stationery name: …………………….

Date Opening stock Material received from Invoice no/Date Qty Quantity Quantity Qty Closing
recd accepted rejected issued to stock
 ALIET/7.5.1/RC 18
RECORD OF STUDENT SEMINARS

Department:………………Class:………………Year /Semester………… Seminar Date: ………………Topic: ………………………………

Signatures of the attended students

Roll. No Name of the Student Signature of the Student

Signature of HOD / Principal .Date

 TEACHING DIARY/ TEACHING PLAN CUM REALIZATION
College : …………………Department : ………………… Name of faculty: ………………………………………………
Designation: …………….. Semester / Year:………… Name of the subject taken …………………………………………..

Sl Unit / Topic Teaching Taught on No of Periods No of Periods Remarks

No Planned on (Date) ( Planned) (actual taken) (if any deviation)
( Date)

Prepared: Faculty / Date Verified: HOD/Date

 ALIET/6.3/RC 10
RECORD OF FACILITIES
Year : ………………………….

Description of Facility Number Allotted Usage only by Shared / Exclusive Seating Room / Hall Equipped with
( Room / Hall) Capacity ( Tube lights, fans, benches, chairs etc.,)
 ALIET/8.2.2/RC 01
INTERNAL AUDITORS SCHEDULE
Date ……………..

Sl Date of Auditor Names of auditors Auditee Names of adutiees Remarks

No Audit dept dept

MR /date: Principal /date:

 ALIET/ 8.2.2/FT 03
INTERNAL AUDIT SUMMARY REPORT
Date ……………..

Area of ISO 9001 :2008 Description of Audit Status of report

Audit Clause (Closed / Not Closed)

MR / Date Principal /Date

 RECORD OF TUTORIAL CLASALIET CONDUCTED

College : ………………… Department: …………………

Sl Date of class Name of the faculty Remarks

Unit / Topic name
No taken ( Yr / Sem and No of students
attended)
 ALIET/ 7.1/DO 01
QUALITY PLAN (QMS)

Sl Stage of Process Method of check Quantum of Reference Acceptance Format or record Remarks
check document standards
01 Student Admission

02 Human Resources

03 Infrastructure

04 Student Satisfaction

05 Teaching process

06 Purchase

07 Identification &
Traceability

08 Internal Audits

09 Continual
improvement

MR/Date Principal/Date
 ALI
ET /5.6/RC 01
RECORD OF MANAGEMENT REVIEW
College Name Date: …………………………..Management Review no: ……………..Last Management Reviewed on: ………………….

Sl Input Points discussed Status of the issue Output Decisions Taken Responsibility Target Date
01 Results of Internal and
External Audits

02 Student Complaints’

03 Students Feedback

04 Teaching Process
Performance and
Conformity

05 Status of Preventive and

Corrective Actions

MR/Date Principal/Date
 ALIET/5.6/RC 01
RECORD OF MANAGEMENT REVIEW
College Name Date: …………………………..Management Review no: ……………..Last Management Reviewed on: ………………….

Sl Input Points discussed Status of the issue Output Decisions Taken Responsibility Target Date
06 Follow-up actions from
Previous Management
Reviews

07 Changes that could

affect QMS

08 Recommendations for
improvement

09 Any other points to the

interests of
management

MR/Date Principal/Date
 ALIET/5.4.1/RC 01
RECORD OF QUALITY OBJECTIVES
College Name ……………………………………………… Date: …………………

Sl Description of quality Objective Previous Status Present Status Action Plan

01 To strive for getting best ranks of

incoming students (admissions
through convener) with 10 %
improvement every year

02 To strive for improving academic

performance of students in every
branch by 15 % and will be
reviewed once in a year

03 To strive for 25% of students in

getting distinction from the pass
outs from each branch, will be
reviewed once after getting
semester results.

04 To maintain average student

satisfaction level from every
branch, always above 75 % & will
be reviewed before every semester
examination.

MR /Date Principal /Date

 ALIET/5.4.1/RC 01
RECORD OF QUALITY OBJECTIVES

College Name ……………………………………………… Date: …………………

Sl Description of quality Objective Previous Status Present Status Action Plan

05 To strive for conducting tutorial

clasALIET regularly to address
personal level doubts & quarries
raised by students.

06 To strive for conducting remedial

clasALIET and make up clasALIET
to help academically weak
students.

07 To provide training to teaching

faculty & will be reviewed once in
the beginning of every academic
year.

MR /Date Principal /Date

 ALIET/5.4.1/RC 01
RECORD OF QUALITY OBJECTIVES
College Name ……………………………………………… Date: …………………

Sl Description of quality Objective Previous Status Present Status Action Plan

08 To strive for placements from each

department by 50 % from (eligible
students) final year pass outs & will
be reviewed after getting placement
information.

09 To strive for imparting 25 % of

student passed outs (pre-final) to
higher studies will be reviewed once
in a year

10 To strive for publishing at least 2

papers from each department
(students / faculty), will be reviewed
once in a year

11 To strive for conducting 2 guest

lecture / technical seminar in every
semester, will be reviewed once in a
semester

12 To improve social responsibility in

students, by imparting moral and
ethical values.

MR /Date Principal /Date

 ALIET/4.2.3/RC 01
DOCUMENT DISTRIBUTION REGISTER

Date Name of the Document / Document / Issue No Revision No Issued to Whom Signature of Remarks
Record Record No / Date / Date received

13-12-12 Hard copies of ISO Formats Refer List 00/ 01-07-12 00

13-12-12 Hard copies of ISO Formats Refer List 00/ 01-07-12 00

13-12-12 Hard copies of ISO Formats Refer List 00/ 01-07-12 00

13-12-12 Hard copies of ISO Formats Refer List 00/ 01-07-12 00

13-12-12 Hard copies of ISO Formats Refer List 00/ 01-07-12 00

13-12-12 Hard copies of ISO Formats Refer List 00/ 01-07-12 00

Soft copies of ISO Formats Refer List 00/ 01-07-12 00

Soft copies of ISO Formats Refer List 00/ 01-07-12 00

Soft copies of ISO Formats Refer List 00/ 01-07-12 00

Soft copies of ISO Formats Refer List 00/ 01-07-12 00

Soft copies of ISO Formats Refer List 00/ 01-07-12 00

Soft copies of ISO Formats Refer List 00/ 01-07-12 00

Quality Manual Copy
ALIET-QM 00/ 01-07-12 00
Quality Manual Copy ALIET –QM
00/ 01-07-12 00
Quality Manual Copy ALIET- QM
00/ 01-07-12 00
Quality Manual Copy ALIET- QM
00/ 01-07-12 00
Quality Manual Copy ALIET- QM
00/ 01-07-12 00
 ALIET/4.2.3/RC 01
DOCUMENT DISTRIBUTION REGISTER

Date Name of the Document / Document / Issue No Revision No Issued to Whom Signature of Remarks
Record Record No / Date / Date received
Quality Manual Copy ALIET-QM
00/ 01-07-12 00
Procedural Manual Copy ALIET-PM
00/ 01-07-12 00
Procedural Manual Copy ALIET –PM
00/ 01-07-12 00
Procedural Manual Copy ALIET – PM
00/ 01-07-12 00
Procedural Manual Copy ALIET – PM
00/ 01-07-12 00
Procedural Manual Copy ALIET –PM
00/ 01-07-12 00
Procedural Manual Copy ALIET - PM

Quality Policy, Objectives,

Vision, Mission, Process Flow
Chart, Org Chart copies
Quality Policy, Objectives,
Vision, Mission, Process Flow
chart, Org Chart copies
Quality Policy, Objectives,
Vision, Mission, Process Flow
chart, Org Chart copies
Quality Policy, Objectives,
Vision, Mission, Process Flow
chart, Org Chart copies
Quality Policy, Objectives,
Vision, Mission, Process Flow
chart, Org Chart copies
Quality Policy, Objectives,
Vision, Mission, Process
Flow chart, Org Chart copies
 ALIET/4.2.3/RC 01
DOCUMENT DISTRIBUTION REGISTER

Date Name of the Document / Document / Issue No Revision No Issued to Whom Signature of Remarks
Record Record No / Date / Date received
 ALIET/4.2.3/RC 02
DOCUMENT CHANGE AND AMENDMENT REGISTER
College Name ………………………………………………

Sl Document name Old Page No New Date of Summary of change Signature

N0 / Number Rev No In QM/PM Rev No Revision