Professional Documents
Culture Documents
PTSC M&C/KNOCP-RFQ/2011-031
Fuel Gas Super Heater Package
PART 3
INSTRUCTIONS TO BIDDER
1. RFQ Content
The following documents are included in this RFQ Package:
Bidder must verify that this RFQ contains all the above documents and/or instructions.
In the context of these documents, "Bidder" means a company that is in the business of
providing Equipment, Material, Work or Services of the type described in this RFQ.
All capitalized terms used herein shall have the meaning ascribed to them in the
PURCHASE ORDER TERMS and CONDITIONS.
For the purpose of this RFQ all references to “COMPANY” shall mean Korea National Oil
Corporation (KNOC) and/or PTSC Petroleum Offshore Services (POS) and all references to
BUYER shall mean PTSC Mechanical & Construction (PTSC M&C)
2. Bid submission
Bid shall be submitted to the BUYER at the given address in two (2) separate sealed parts:
Un-priced parts consisting of one (1) original, one (01) copy and Priced part consisting of
one (1) original & one (1) copy. Each part shall be marked “Un-priced” / “Priced” and each
copy shall be marked “Original”/ “Copy”. The Un-priced part shall have the same
information with that of Priced Part but without Price.
Original Bids with copies of any supporting documents shall be submitted in accordance
with these instructions.
Bidder shall also submit a disc containing one copy of the priced Bid and one copy of the
un-priced Bid. Bids must be sealed securely with the attached Sealed Bid Label firmly
attached and delivered to the following address:
One (01) Un-price proposal part + One (01) Price proposal part sent to:
Tel: 84-64-3838834
Fax: 84-64-3838170
4. Bid Identification
The cover of each Bid Document is required to clearly show the Bid number, the title of the
Work for the Bid, and the name of the Bidder. Bidders are requested to use the enclosed
address labels for submitting their Bids.
5. Withdrawal of the Bid
Bids may only be withdrawn by written or faxed request and may only be modified by a
Bidder upon submitting a written request of such to BUYER. Any such request for
withdrawal / modification of bid must be received by BUYER at the address noted in
paragraph 6 below, two (1) weeks before the Bid due date and time stated in the Letter of
Request for Quotation.
As noted in the Letter of Request for Quotation to Bid. All emails must have the RFQ
number and Package description in the subject line.
Bidders are to note that all Bidder inquiries are to reach BUYER no later than one (1) week
prior to the submittal date to allow sufficient time for the BUYER to respond.
BUYER’s practice in handling Bidder Inquiries shall be to distribute both the inquiry and
BUYER’s reply as follows:
• Inquiry responses that relate in a general way to the RFQ package will be distributed
to all Bidders. In such a case the identity of the Bidder initiating the inquiry will not
be disclosed by the BUYER.
• Inquiry responses that specifically relate to any items of supply that are proprietary to
a single Bidder shall be treated as confidential and given only to the Bidder initiating
the inquiry.
7. Type of Contract
The PURCHASE ORDER shall be awarded on a lump sum basis. Any work required which
is not identified or priced per the above shall be mutually agreed and the pricing negotiated
on a lump sum basis.
8. Exceptions
If the Bidder is at variance with any requirement of the RFQ package, including any
specifications and drawings referenced therein, Bidder is to clearly identify such
exception(s) in Item D of the attached Commercial Bid Summary together with a thorough
explanation of the exception(s) and Bidder’s proposed alternate provision.
Bidders are cautioned that any exceptions taken to the commercial terms of this RFQ
package including the Purchase Order Terms and Conditions may result in rejection of their
proposal. Any such exception taken is to identify the specific item for which exception is
taken, the reason for the exception and an alternate acceptable to Bidder. Failure to identify
exceptions to said terms and conditions shall be deemed to constitute an acceptance by
Bidder of the terms and conditions as stated.
9. Alternative Bids
Any proposal may be rejected which does not conform to any requirement of or which
contains provisions not required by the RFQ documents. Bidders may submit an alternate
proposal but only on condition that it accompanies a conforming proposal. In such a case;
• The alternate proposal shall clearly indicate where it is at variance with the
conforming proposal and BUYER shall have no responsibility to discover any other
qualification other than those listed in the alternate proposal; and
• Bidders are to note that the submission of an alternate proposal that will offer
monetary and/or schedule benefit is actively encouraged by BUYER.
13. Partnerships
Bids by partnerships must provide the full names and registered addresses of all partners and
be signed by an authorized officer.
18. Confidentiality
All documents and information furnished to Bidder is confidential. Bidder agrees to accept
receipt of its RFQ on condition that such documents and information shall not be disclosed
or used for any purpose other than preparation of this Bid.
23. Insurance
The Bidder shall provide insurance as specified in the PURCHASE ORDER TERMS and
CONDITIONS and shall submit certified evidence of this to BUYER as requested.
• Eighty percent (80%) by T/T net 45 days upon receipt of goods at port of
discharge and substantiated documents
• Twenty percent (20%) by T/T net 45 days upon receipt of final approved
documentation and invoice
B) In accordance with Vietnamese regulations, Bidder shall obtain certification for his
supply. The selected inspection company by the Bidder shall be approved by the
certifying/governing body and shall be certified by one of the following recognized
societies:
NKK
ABS
Lloyds Register
Germanischer Lloyd
Bureau Veritas
Booster Compressor ECIP Project Page 5 of 6
Instructions to Bidders
Request For Quotation for RFQ No. PTSC M&C/KNOCP-RFQ/2011-031
Fuel Gas Super Heater Package
Bidder is expected to arrange contacts and inspection as deemed necessary in order to obtain
the final certification.
The final destination of the Goods is KNOC Booster Compressor ECIP Project, Rong Doi
Plattform, Offshore Vietnam. Bidder shall guarantee the Goods under this RFQ not to
conflict with the treaties/regulations restricting strategic export to the controlled countries in
effect in Western Countries and other rules/regulations of the countries where Bidder and its
subcontractors exist.