Mock Scenario - Purchase - ERP - UAT

Here are ten mock scenarios of initiating a sales director for a blanket PO and purchase
request by purchase scenario for electric power cables and pole accessories:
1. The sales director receives a purchase request for 500 units of electric power cables and
pole accessories from a customer, and initiates a blanket PO for a total of 10,000 units to
ensure adequate inventory and avoid delays in fulfilling future orders.
pole accessories from an existing customer, and initiates a blanket PO for 5,000 units to
provide a sufficient supply for the customer's future needs.
pole accessories from a new customer, and initiates a blanket PO for 20,000 units to build
a stock of inventory and establish a strong relationship with the customer.
pole accessories from a customer, and initiates a blanket PO for 6,000 units to provide a
buffer of inventory and avoid stockouts.
pole accessories from a customer, and initiates a blanket PO for 3,000 units to take
advantage of volume discounts and reduce overall costs.
pole accessories from a customer, and initiates a blanket PO for 1,500 units to ensure
timely delivery of future orders and maintain customer satisfaction.
sufficient supply for the customer's future needs and avoid stockouts.
pole accessories from a new customer, and initiates a blanket PO for 5,000 units to build
a stock of inventory and establish a long-term relationship with the customer.
buffer of inventory and take advantage of quantity discounts.
pole accessories from a customer, and initiates a blanket PO for 12,000 units to build a
stock of inventory and ensure timely delivery of future orders.
Here are five mock scenarios for RFQ, updating vendor quotations, converting POs, and
sending them to vendors for electric power cables and pole accessories:
1. The purchasing department sends an RFQ to three vendors for 500 units of electric power
cables and pole accessories. One vendor responds with a quotation that the purchasing
department updates with additional requirements, such as delivery dates, payment terms,
and packaging. After confirming the updated quotation with the vendor, the purchasing
department converts it into a PO and sends it to the vendor.
2. The purchasing department sends an RFQ to two vendors for 1000 units of electric power
cables and pole accessories. Both vendors respond with quotations that are comparable in
price, quality, and delivery time. The purchasing department updates the quotations with
additional requirements, such as warranty terms, technical specifications, and testing
certifications. After comparing and analyzing the quotations, the purchasing department
selects a vendor and converts their quotation into a PO and sends it to the vendor.
3. The purchasing department sends an RFQ to five vendors for 200 units of electric power
cables and pole accessories. Three vendors respond with quotations that the purchasing
department updates with additional requirements, such as customization options, spare
parts, and maintenance services. After finalizing the updated quotations with the vendors,
the purchasing department converts the quotation from the vendor with the most
competitive offer into a PO and sends it to the vendor.
4. The purchasing department sends an RFQ to four vendors for 300 units of electric power
cables and pole accessories. Two vendors respond with quotations that the purchasing
department updates with additional requirements, such as quality control, packaging, and
delivery schedule. After negotiating the updated quotations with the vendors, the
purchasing department selects one vendor and converts their quotation into a PO and
sends it to the vendor.
5. The purchasing department sends an RFQ to three vendors for 50 units of electric power
cables and pole accessories. One vendor responds with a quotation that the purchasing
department updates with additional requirements, such as installation and training
services. After agreeing on the updated quotation with the vendor, the purchasing
department converts it into a PO and sends it to the vendor.
Purchase Order #1
Vendor: Power Cables Inc.
Order Date: 14/03/2023
Delivery Date: 14/03/2023
Delivery Location: Main Warehouse
Item Description Quantity Unit Price Total Price

1 11 kV 3C 240 sq.mm. XLPE Power Cable 500 meters $8/meter $4,000
2 11 kV XLPE Cable Termination Kit 5 units $120/unit $600
3 11 kV Stay Insulator 30 units $22/unit $660
Total $5,260
Purchase Order #2
Vendor: Advanced Electricals Ltd.

2 11 kV XLPE Cable Termination Kit 10 units $150/unit $1,500
3 11 kV XLPE Cable Jointing Kit 10 units $200/unit $2,000
4 11 kV Strain Insulator 50 units $20/unit $1,000
Total $14,500
Purchase Order #3
Vendor: Northern Electrical Supplies
Delivery Location: XYZ Substation

2 11 kV Strain Insulator 30 units $22/unit $660
Total $7,060
Purchase Order #4
Vendor: Power Tech Electricals
Total $5,640
Purchase Order #5
Vendor: XYZ Electricals
Item Details:
6 33 kV Pole Mounted Transformer Bracket 5 units $500/unit $2,500
Total $13,550
Terms and Conditions:

1. Payment terms: Net 30 days from receipt of goods.
2. The vendor must provide all necessary documentation for the materials, including test
reports and certificates of compliance.
3. The vendor is responsible for arranging and covering the cost of transportation and
insurance of the materials to the delivery location.
4. In the event of a delay in delivery, the vendor must notify the buyer immediately and
provide an updated delivery schedule.
Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 14 March 2023
Purchase Order #6
Vendor: PQR Electricals
Item Details:
Total $19,650

Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 14 March 2023
Purchase Order #7
Vendor: ABC Electricals
Item Details:
6 11 kV Pole Mounted Transformer Bracket 2 units $350/unit $700
Total $10,900

Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 14 March 2023
Purchase Order #8
Vendor: LMN Electricals
Item Details:
1 6.6 kV 3C 50 sq.mm. XLPE Power Cable 2000 meters $5/meter $10,000
2 6.6 kV XLPE Cable Termination Kit 20 units $100/unit $2,000
3 6.6 kV XLPE Cable Jointing Kit 20 units $125/unit $2,500
4 6.6 kV Stay Insulator 50 units $20/unit $1,000
5 6.6 kV Strain Insulator 50 units $15/unit $750
6 6.6 kV Pole Mounted Transformer Bracket 3 units $300/unit $900
Total $16,150
Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 14 March 2023
Purchase Order #9
Vendor: LS_VINA Cables Inc.
Total $5,260
1. Payment terms: 100% Payment from receipt of goods.
Purchase Order #10

Vendor: THUONG DINH Electricals Ltd.

4 11 kV Strain Insulator 50 units $20/unit $1,000
Total $14,500

Purchase Order #11
Vendor: THINH PHAT Electrical Supplies
Delivery Location: XYZ Substation

Total $7,060
Purchase Order #12

Vendor: TAI SIN Electricals
Delivery Location: Second Warehouse
Total $5,640

Purchase Order #13

Vendor: Vietnam Electricals Cable Corporation
Delivery Location: Second Warehouse
Item Details:
Total $13,550

Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 15 March 2023
Purchase Order #14
Vendor: LS Gaon Cable_Vietnam
Item Details:
Total $19,650

Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 15 March 2023
Purchase Order #15
Vendor: YONGIU Electricals
Delivery Location: XYZ Sub Station
Item Details:
6 11 kV Pole Mounted Transformer Bracket 2 units $350/unit $700
Total $10,900

Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 15 March 2023
Purchase Order #16

Vendor: People Cable Group Company
Item Details:
1 6.6 kV 3C 50 sq.mm. XLPE Power Cable 2000 meters $5/meter $10,000
2 6.6 kV XLPE Cable Termination Kit 20 units $100/unit $2,000
3 6.6 kV XLPE Cable Jointing Kit 20 units $125/unit $2,500
4 6.6 kV Stay Insulator 50 units $20/unit $1,000
5 6.6 kV Strain Insulator 50 units $15/unit $750
6 6.6 kV Pole Mounted Transformer Bracket 3 units $300/unit $900
Total $16,150
Authorized By:
Name: Htun Lin
Position: MD
Company: SV Company
Date: 15 March 2023
Here are three mock scenarios where a purchase order is cancelled for electric power cables
and pole accessories:
1. Cancelled Due to Incorrect Quantity: The purchase order for electric power cables and
pole accessories was cancelled because the quantity ordered was incorrect. The
purchasing department realized that they had mistakenly ordered too many cables and
pole accessories than what was needed, and therefore decided to cancel the purchase
order.
2. Cancelled Due to Supplier Issues: The purchase order for electric power cables and pole
accessories was cancelled because of issues with the supplier. The supplier had been
experiencing delivery delays and was not able to meet the delivery timeline that was
agreed upon. As a result, the company decided to cancel the purchase order and look for a
new supplier.
3. Cancelled Due to Budget Constraints: The purchase order for electric power cables and
pole accessories was cancelled due to budget constraints. After a review of the company's
financials, it was determined that the purchase of the cables and pole accessories would
exceed the budget allocated for that period. As a result, the company decided to cancel
the purchase order and postpone the purchase until the next budget cycle.

Mock Scenario - Purchase - ERP - UAT

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Here are ten mock scenarios of initiating a sales director for a blanket PO and purchase

Item Description Quantity Unit Price Total Price

Item Description Quantity Unit Price Total Price

Item Description Quantity Unit Price Total Price

Terms and Conditions:

Terms and Conditions:

Terms and Conditions:

Purchase Order #10

Item Description Quantity Unit Price Total Price

Terms and Conditions:

Item Description Quantity Unit Price Total Price

Purchase Order #12

Terms and Conditions:

Purchase Order #13

Terms and Conditions:

Terms and Conditions:

Terms and Conditions:

Purchase Order #16

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