ADARSH VIDYA MANDIR

Meham Road Bhiwani Haryana

PRACTICAL FILE
(2022-2023)
INFORMATION & TECHNOLOGY
(402)
CLASS - IX

Submitted by :- Submitted To :-
Name – Sneha Mr. Varun kumar
Class - 9th A
Roll no. - 29
 CERTIFICATE

This is to certify that this practical work is submitt

by Sneha (Roll no. 29) to the computer
department of AADARSH VIDYA MANDIR SCHOOL
BHIWANI, HARYANA - 127021, carried out by
him/her towards partial completion of practical
exam for class 9th during academic year 2022-
2023.

Internal Examiner
 INDEX
Sr. Practical Name Page Remark
No No.
1 Mail Merge 1-4
2. Superscript, Subscript & Change
Case
3. Page Break, Column break & Page
margin
4. Bold,Italic and Underline and
changing font colour
5. Header/ Footer and
Footnote/Endnote
6. Editing the document
7. Basic Formulae in Open Office
Calc.
8. Formatting a cell range
9. Using Functions in Open Office
Calc.
10. Formatting a cell in Open Office
Calc.
11. Creating different types of Charts
in Calc.
12. Creating & Saving presentation in
Open Office Impress
13. Working with slides
14. Editing the content of slide
15. Formatting text in slides of Open
Office Impress
Practicle 1 – Mail merge

Aim :- Creating a letter for multiple recipients by using

mail merge feature.

Procedure :-
Creating The Data Source :
1. Start Open office calc and create a spread sheet
file.
2. Save the file as “my addresses. ods”.

Linking The Data Source:-

1. Start Open office Writer and click File menu ---
Wizards ---- Address Data Source.
2. Choose other external data source and click next
button.
3. Click settings button in step 2 of the wizard. The
create address data source dialog box appears.
4. From the data base type choose spreadsheet and
click next button.
5. Specify the path to the spreadsheet document by
clicking Browse button. The open dialog box
appears.
6. Select the spreadsheet file,i.e., 'my addresses. ods'
and click open button.
7. The path of the file is displayed. Click Finish.
8. You now return to the Address Book Data Source
Wizard. Simplify, click Next button.
 9. Give any name for the address book and click
Finish button. Here the name given is Address
Book.

Creating The Main Document And Adding Merge

Fields :-
1. Type the body (content) of the letter.
2. Click view menu ---- Data sources. The data
source appear on top of the letter.
3. Open the Data source, you have created by
clicking Address Book --- Table ------Sheet 1 from
the left pane. All the fields and the data are
displayed on the right pane of data source.
4. In the main document , place the cursor where
you want the field to be inserted and drag the
fields header in the main document. The main
document look as shown below:-

Merging The Document :-

1. Click tools menu --- Mail merge Wizard. The Mail

merge wizard appear.
2. Click use the current document and click next
button.
3. Choose Letter from document type and click next
button.
4. You can see your address block 's name ( Address
 Book). Simplify, click next button and again click
next button.
5. You now reach to the step 6of the Mail merge
wizard . Click edit document if you want to make
changes in the document or simply click next
button.
6. You see a box displaying message Status : Creating
Documents. Click next button in step 7 of the mail
merge wizard.
7. In the step 8 of the wizard, select Save merged
document if you want to save and Save documents
button to specify the location for the file.
You may click Print merged document, if you want to
print .
You may click Send merged document as E – mail, to
send the document as an e – mail.
8. Click finish button.
 Output of Practicle 1
Result :- You get the merged document in four differ
pages with all the data sources . Scroll the
document to see the letters with respective
Addresses.
Practicle2 - Superscript , Subscript and changing case

Aim :- Demonstrate Superscript, subscript and change

case effect on text.

Procedure :-
Superscript :-
1. Go to Format menu.
2. Then Character option.
3. Then click on position tab.
4. Select the Superscript option.

Subscipt :-
1. Go to format menu.
2. Then Character option.
3. Click on Position tab.
4. Then select Subscript option.

Changing Case :-
1. Select the text whose case need to be changed.
2. On the format menu, click on the change case
option. A sub menu will open up.
3. Click the required option and the changes will
immediately applied to your text.

Case Option Effect on the text

Sentence Case This is a rainbow.
Upper Case THIS IS A RAINBOW.
Lower Case this is a rainbow
Toggle case tHIS iS rAINBOW
 Output of Practicle 2
Result of superscript :

Result of Subscript:-

Result of changing case :-

Sentence Case :-
Almost all indian cities face chronic water shortage
during summer months.Goverment agencies are failing
to meet the demands of a rising urban population. The
water table is falling all the time due to over extraction
from ground aquifers and river and other water.
Lowercase :-
almost all indian cities face chronic water shortage
during summer months.goverment agencies are failing
to meet the demands of a rising urban population. the
water table is falling all the time due to over extraction
from ground aquifers and river and other water.

Uppercase :-
ALMOST ALL INDIAN CITIES FACE CHRONIC WATER
SHORTAGE DURING SUMMER
MONTHS.GOVERMENT AGENCIES ARE FAILING TO
MEET THE DEMANDS OF A RISING URBAN
POPULATION. THE WATER TABLE IS FALLING ALL
THE TIME DUE TO OVER EXTRACTION FROM
GROUND AQUIFERS AND RIVER AND OTHER WATER.

Capitalise Every Word :-

Almost All Indian Cities Face Chronic Water Shortage
During Summer Months.Goverment Agencies Are
Failing To Meet The Demands Of A Rising Urban
Population. The Water Table Is Falling All The Time Due
To Over Extraction From Ground Aquifers And River
And Other Water.

Toggle case :-
aLMOST aLL iNDIAN cITIES fACE cHRONIC wATER
sHORTAGE dURING sUMMER mONTHS.gOVERMENT
aGENCIES aRE fAILING tO mEET tHE dEMANDS oF A
rISING uRBAN pOPULATION. tHE wATER tABLE iS
fALLING aLL tHE tIME dUE tO oVER eXTRACTION
fROM gROUND aQUIFERS aND rIVER aND oTHER
wATER.
Practicle3 :- Page Break , Column break and set page
margin
Date :- 7-11-22

Aim :- Inserting page break and column break feature

on a page and setting page margin.

Procedure:-
Inserting Page Break -
1. Place the cursor where you want the break to
appear.
2. Click on insert menu then manual break option.
Insert Break dialog box appears.
3. Select the page break and click ok.

Inserting Column Break :-

1. Select the text you want to format.
2. Click on insert menu then section option. The
insert section dialog box will appear.
3. Click on columns tab.
4. Enter the number of columns and delete the
insert button.

Setting page margin :-

1. On the format menu,select the page option.
2. In page style dialog box, click on the page tab.
3. Now, From the margin section, set the values of
Left ,Right , Top and bottom margin.
4. Click OK button.
 Output of Practicle 3

Result of Page break :-

can join colleges and

Result of column Break :- universities. Some students

Education provides literary join medical colleges to

skills. A literate person is
able to read and write. He
can understand written
material. He can read his
emails and draft his letter
and email.
become doctors, while
some are involved in
engineering colleges to
become engineers. They
are capable of serving the
nation in great ways.

Education brings great Educated people are more

respect for individuals and
the nation. An educated
person is respected in
society. A nation that has
educated people like
doctors, engineers and
scientists is considered an
advanced nation. Students
can opt for higher
education after school. He
likely to succeed in life.
They are introduced to the
vast opportunities that
modern economies provide.
They can opt to join a
company as a paid
employee, or alternatively
they can venture into
business.
In the era of modernization, a person develop specific
business and technical skills. Such skilled people
training is also in vogue. work in specific industries
Professional education and of his expertise.join
training (VET) is important institutions that special
because it trains and helps

Page tab in page style dialog box:-

Practicle 4- Bold, Italic and underline ,Change font co.

Aim :- Demonstrate the bold italic and underline

feature and changing font colour effect on text.

Procedure :-
Bold
1. Type the text in the document.
2. Select the text you want to in bold.
3. Click bold icon from the formatting toolbar. The
text becomes bold.

Italic
1. Type the text on the document.
2. Select the text you want to edit.
3. Select the Italic icon present on formatting toolbar
the selected text become italic.

Underline :-
1. Type the text in your document.
2. Select the text you want to edit.
3. Select the underline icon on the formatting toolbar
the selected text become underlined.

Changing font colour :-

1. Select the text whose font colour has to be change.
2. On the formatting toolbar, Click Font colour drop
down list.
3. Choose the list by clicking on any colour and the
colour of your text will be changed.
 Output of Practicle 4
Result :-

Bold :-
Education brings great respect for individuals and
the nation. An educated person is respected in
society. A nation that has educated people like
doctors, engineers and scientists is considered an
advanced nation. Students can opt for higher
education after school.

Italic :-
Education brings great respect for individuals and the
nation. An educated person is respected in society. A
nation that has educated people like doctors, engineers
and scientists is considered an advanced nation.
Students can opt for higher education after school.

Underline :-
Education brings great respect for individuals and the
nation. An educated person is respected in society. A
nation that has educated people like doctors, engineers
and scientists is considered an advanced nation.
Students can opt for higher education after school.

Changing font colour -

Education brings great respect for individuals and the
nation. An educated person is respected in society. A
nation that has educated people like doctors, engineers
and scientists is considered an advanced nation.
Students can opt for higher education after school.
Practicle 5- Header and footer , Footnote/Endnote

Aim :- Inserting header, footer, adding fields in header

and footer and Footnote/Endnote on the page.

Procedure:-
Adding Header and Footer -
1. On the format menu, click page option.Page
style dialogue box appears.
2. Click on header/ footer tab and select Header
on or Footer on checkbox.
3. Do the required margin, spacing and height
setting and click on ok button.

Adding Fields And Page Number In Header And

Footer :-

1.Click on the header or footer box where you want

to insert a field.
2. Click on the insert menu then fields option. A
sub menu appears.
3. Choose Page number to insert.

Footnote and Endnote:-

1. Place the cursor where you want to insert the
footnote.
2. Click insert menu then footnote or Endnote
option. The insert Footnote/Endnote dialog box
will appear.
3. In the numbering section, Automatic is selected
and in the type section, footnote is selected.
Click on Ok button.
4. Enter the text you want as footnote.
 Output of Practicle 5
Result - Footnote

Page no.
Practicle 6 - Editing the document

Aim - Editing the document by using copy, cut ,paste

and find & replace command.

Procedure :-
Copying and pasting the text -
1. Select the text you want to copy.
2. Click the edit menu then copy option or press
Ctrl+C.
3. Position the cursor at the place you want it to be
copied.
4. Click the paste option from the edit menu or
press Ctrl+V. The selected text get pasted.

Cutitng and pasting command:-

1. Select a block of text you want to cut.
2. Click the edit menu then cut option or press
Ctrl+X.
3. Now place the cursor where you want to paste the
text.
4. Now click on edit menu then Paste option or simply
press Ctrl+V. Your selected text get pasted on that
position from its initial position.

Find and Replace command:-

Finding Text —
1. Click on Edit menu and select the find and replace
option. The find and replace dialogue box appears.
2. In the search for box, type the text you want to
find.
3. Click More options that will help you to refine your
search.
4. Click find button to locate the entered word. Keep
on clicking Find button to locate further
 occurrences. To search all instances in one go,click
on Find all button. Press the Esc key to stop
searching.

Replacing the text -

1. Click Edit menu then find and replace. The find
and replace dialog box appears.
2. In the search for box, type the text you want to
search.
3. Enter the text in the Replace with box.
4. Click the replace button to replace the first
occurrence. Choosing Replace all button will
replace all the occurrences of any word.
 Output of Practicle 6
Result -
Copy and paste result:-
Original text -
Text area is also known as working area.
Copied text -
Text area is also known as working area.
Text area is also known as working area.
Text area is also known as working area.
Text area is also known as working area.
Text area is also known as working area.
Text area is also known as working area.

Cut and paste result :-

Result :-
Let assume that below is your original text --
Text document area is also known as working area.

After cutting operation this text will disappeared from

its original place and get pasted on any other place
where you want to paste it.

Text document area is also known as working area.

Find and Replace -

Result :-
Your finded text get replaced with the another one.
For example – you had find a word “I” and after find
and replace operation it replaced with another one.
Practicle 7 - Using basic formulae in spreadsheet

Aim :- Using basic calculation and formula i.e., addition

, subtraction, multiplication and division in the
spreadsheet.

Procedure:-
Entering formula for Addition-
1. Enter the data in A1,À2 and A3 cells are 52, 94 and
87 respectively.
2. Select the cell A4 to enter the formula .
3. Type the formula = A1+À2+A3 and press Enter
key.
4. The result will be displayed.

Entering formula for Subtraction -

1. Enter the data in A1 and À2 as 12 and 4
respectively.
2. 2. Select the cell A3 to enter the formula .
3. Type the formula =A2–A1 and press Enter key.
4. The result will be displayed.

Entering the formula Multiplication:-

1. Enter the data in A1,A2 and A3 as 12,48 and8
respectively.
2. 2. Select the cell A4 to enter the formula.
3. 3. Typethe formula = A1*A2*A3 and press the
enter key.
4. 4. The result will be displayed.

Entering formula for Division :-

1. Enter the data in A1 and A2 as 12 and 4
respectively.
2. Select the A3 cell to enter the formula.
3. Type the formula =A1/A2 and press the enter key.
4. The result will be displayed.
 Output of Practicle 7
Result :-
Addition

Subtraction :-

Multiplication

Division -
Practicle 8 :- Formatting a cell range

Aim :- Formatting the cell range as labels, scientific, to

display dates and to display the time.

Procedure:-
Formatting cell range to be seen as labels :-
1. Select the range of cells.
2. Open the format cells dialog box.
3. Click on the Number tab and Select the text from
the category list.
4. Click OK.

Formatting a cell range as scientific:-

1. Select the range of cells.
2. Right click and select format cells.
3. Select Scientific from the category list and click
Ok.

Formatting the range of cell to display dates :-

1. Select the range of cells.
2. Right click and select Format cell or press Ctrl +1
to open format cell dialog box.
3. Select the data from the format list.
4. Click on Ok button.

Formatting the range of cell to display time :-

1.Select the range of cell.
2.Right click and select the format cells or press Ctrl
+1 to open Format cells dialog box.
3.Select the time from the format cells.
4. Select the time format from the format list.
5. Click Ok.
 Output of Practicle 8
Result:-

Text :-

Scientific:-

Date :-
Time :-
Practicle 9 :- Using functions in spreadsheet

Aim :- Using the functions like SUM, AVERAGE, MIN

and MAX function in the spreadsheet to make the
calculations easier for us.

Procedure :-
SUM FUNCTION -
1. Enter the data in cell A1,A2 and A3,A4 as 12,23,34
and 10.
2. Select the A5 cell to enter SUM function.
3. Type the function as =SUM(12+23+34+10).
4. The result of the SUM function will be shown.

AVERAGE Function:-
1. Enter the data in cell A1,A2,A3 and A4 as
12,23,34 and 10.
2. Select the A5 cell to enter AVERAGE function.
3. Type the function as =AVERAGE (A1:A4).
4. The result of AVERAGE FUNCTION will be
shown.

MAX Function :-
1. Enter the data in cell A1,A2,A3 and A4 as 12,23,34
and 10.
2. Select the A5 cell to enter the MAX Function.
3. Type the function as =MAX(A1:A4).
4. The result of MAX function will be shown.

MIN Function :-
1. Enter the data in A1 ,A2 ,A3 and A4cell as 12,23,34
and 10.
2. Select the A5 cell to enter the MIN function.
3. Type the function as =MIN(A1:A4).
4. The result of MIN function will be shown.
 Output of Practicle 9
Results:-
AVERAGE Function:-

SUM Function:-

MAX Function:-

MIN Function:-
Practicle 10 – Set Orientation, border, and
background.(FORMATTING A CELL)

Aim :- Formatting a cell by setting orientation of data

in cell, setting borders and Background colour in a cell.

Procedure:-
Setting Orientation:-
1. Select the cell whose data you want to orient.
2. Go to format menu and click on Format cell option.
3. Format cell dialog box will appear.
4. Click on Alignment tab.
5. Now, in text orientation section type the degree by
which you want to orient the text.
6. Then click on OK button. The selected text orient
according to it.

Applying Border to the cell :-

1. Select the cell(s) you want to apply border to.
2. Click Format menu then Cells. The format cell
dialog box appears.
3. Select the borders tab in it.
4. Select the style of border from the style section
and colour from the colour section
5. Now click on OK button.

Setting Background colour in cell :-

1. Select the cell or cells to which you want to insert
colour as background.
2. Click Format menu then cells. The format cells
dialog box will appear. Select the Background tab
in it.
3. Select the colour of your choice from the colour
Platte and click on OK button.
 Output of Practicle 10
Result:-
Orientation:-

Border of cells :-

Background colour of cells :-

Practical 11 – Inserting different types of Charts

Aim :- Inserting different types of Charts in a

spreadsheet to analyse the data more conveniently.

Procedure:-
1. Select the data to be included in chart.
2. Click on chart icon on the standard toolbar.
3. The chart wizard dialog box now appear.
4. Select the required chart type like – pie chart, bar
chart,bubble chart, line and column chart etc.
5. Now click on Finish button.
OR
1. Select the cell that contain the data to be included
in the chart.
2. If the required data is not in consecutive columns,
then select the columns you want by keeping Ctrl
key pressed whole selecting the cells or range of
cells.
3. Click on Insert menu then chart . The chart wizard
dialog box will appear.
4. Choose the required chart type like pie chart ,
bubble chart ,line and column chart and stock
chart etc.
5. Now finally click on Finish button.
Let our data be :-
 Output of Practicle 11
Result:-
Column chart -

Bar chart -

Line chart -
Area Chart -

Pie chart -

Line and column Chart -

Stock Chart -

Net Chart -
Practical 12:- Creating and Saving the Presentation in
Open Office Impress

Aim :- Creating and Saving a presentation in open

office impress for expressing data in a more better way.
Procedure:-
Creating an empty presentation :-
1. Click the File menu.
2. Click on New then presentation option.The
presentation wizard will appear.
3. Select the type as Empty Presentation and click on
Create button.

Steps to create a presentation using Templates :-

1. Click on the file menu then New option then
presentation option. The presentation Wizard
appears.
2. Choose From template in step 1 of the wizard and
click next button.
3. In the step 2 of wizard, select any slide design
from the two options,i.e., Presentations and
Presentation backgrounds.
4. In the step 3 of wizard of the the presentation
wizard,select slide transition and select the
transition speed. Now, click Next.
5. In step 4 of wizard, Enter the subject of your
presentation and click on Next button.
6. In the step 5 of wizard choose the required slide
layout pages from the given options.
7. Click on Create button, a new presentation is
created.

Saving a presentation:-
Click on the Save icon present on formatting toolbar.
OR
Click on File menu then Save option.
OR
Simply Press on Ctrl +S
 Output of Practicle 12
Result of Created an empty spreadsheet -

Result of created spreadsheet using Templates -

Saving a presentation :-
Practical 13 - Working with slides

Aim – Working with slides i.e., Adding a new slide,

inserting a duplicate slide, slide layout and inserting
text box.

Procedure -
Adding a new slide -
1. Click on the Insert menu then New slide option.
OR
Click on slide icon on the formatting toolbar.
OR
Right click on the slide in the workspace and then
select slide then New slide option. The slide gets
inserted after the selected slide.
Inserting a duplicate slide -
1. Select the slide that you wish to duplicate.
2. Click on the insert menu then duplicate slide
option.
Changing slide layout :-
1. Click the slide whose layout is to be changed.
2. Click on format menu then slide layout option. The
layout section appears at the sidebar.
3. Choose the layout you want from the various
options displayed.
Inserting Textbox :-
1. Select the slide where you want to add a text box.
2. Click the text icon on the drawing toolbar or press
F2.
3. Drag to draw a textbox where you want to add
text.
4. Type the text you want using the keyboard and
click, anywhere outside the text box.
 Output of Practicle 13
Result of Adding a slide-

Result of changing slide layout -

Inserting a duplicate slide :-

Inserting a Textbox:-
Practical 14 – Coping,Moving, deleting the content of
slides

Aim – Coping , deleting, moving the content of slides

in open office impress.

Procedure -
Coping the content of slide
1. Select the content and click the right mouse
button.
2. Select the copy option from the context menu or
press Ctrl+ C to copy.
3. Position th cursor to the new location where you
want to copy content.
4. Right click and select paste option from the
context menu or press Ctrl+V.

Moving the content of slides :-

1. Select the content.
2. Right click and select the cut option or press Ctrl
+X to cut.
3. Position the cursor to the new location where you
want to move the content.
4. Right click and select paste option from the
context menu or Ctrl + V.

Delete the content of slides :-

1. Select the content
2. Place the cursor from where you want to delete the
content.
3. Press backspace key or delete key.
 Output of Practicle 14
Result of copying the text in slide -

Moving the content of slides -

Result of deleting the content of a slide -

In above image “their habitats” words are deleted.

Practical 15 – Formatting text in presentation in open
office impress

Aim :- Formatting text in presentation i.e., setting font

name, font size, font colour , bold, Italic and underline.

Procedure -
Setting font name -
1. Select the text whose font type has to be change .
2. Click on the font name drop – down list and select
the font from the list.

Setting font size -

1. Select the text.
2. Click on font size drop-down list and select the size
from the list.

Making text bold -

1. Select the text.
2. Click on Bold icon from the text formatting toolbar
or press Ctrl+B.

Making text Italic -

1. Select the text.
2. Click on Italic icon from the text formatting toolbar
or press Ctrl+I.

Making text Underline -

1. Select the text .
2. Click on underline icon on the text formatting
toolbar or Ctrl + U.
 Output of Practicle 15
Result of setting font names-

Setting Font size -

Bold -
Italic -

Underline -