HOUAY KA-OUANE HYDROPOWER PROJECT

MINUTES OF MEETING

EPC CONTRACTOR COMMITMENT ON

SKILLED MANPOWER & EQUIPEMENT MOBILIZATION

FOR THE ACHIEVEMENT OF THE COD

Venue/Date: PSG Office, Vientiane, 04 September 2020

Objectives of the Meeting:

 Report on delay of the works

 Reach a mutual agreement on EPC Contractor’s commitment on mobilization of skilled manpower and equipment to catch-up delay and to achieve the COD.

Attendees: Pongsubthavy/ADC, LJHC, Trung Hieu, ETB Nam An

See attached list of attendees (2 pages)

Chaired by: Mr. Bounthieng DUANGPASEUTH, Director of ADC.

No. Item Description Due Date

1. Works Delay As of today, the construction works are delayed by lack of skilled manpower/ equipment mobilization by the

Contractor

In summary the overall progress (S-Curve) is 5 months behind the revised schedule of October 2019. The

current rate of progress is less than 50% of the planned progress. If the Contractor keeps this rate, it will take

almost 1 year to get to where the Contractor should be today.

2. Construction Schedule The Contractor has revised the Construction (Attachment No.1). 11 Sep. 20

The schedule needs to be revised by the Contractor to include:

- BALINO Schedule (Manufacturing, Delivery, Erection and Commissioning) to be linked to powerhouse

civil works activities

- Consultant comments on activities logic, constraints, and critical path

The Contractor guarantees a COD on 31 October 2021 instead of 30 June 2021 (+ 4 months) and a

completion of civil and hydromechanical works on 30 June 2021.

The Owner and Consultant do not agree and request the Contractor to keep a COD on 30 June 2021 and to 15 Sep. 20

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No. Item Description Due Date

submit a Mitigation Plan.

The Contractor to prepare a daily/weekly/monthly concreting programme in respect with the Construction
3. Concreting Programme 07 Sep. 20
Schedule.
The concreting programme to be submitted for Consultant approval.

The Contractor to prepare a daily/weekly/monthly earthworks (excavation + backfilling) programme in respect 07 Sep. 20
4. Earthworks Programme
with the Construction Schedule.
The earthworks programme to be submitted for Consultant approval.

The Contractor to mobilize skilled manpower on site in respect with the agreed construction schedule As per Attachment
5. Skilled Manpower
(Attachment No.1). No.4
Mobilization 11 Sep 20
This mobilization plan to be revised after the submission and approval by the Consultant of the construction
11 Sep 20
method statements (Attachment No.4).
The Contractor to provide, for Owner/Consultant review, updated organization chart showing teams allocated
for each construction area and supporting teams (Design team, geologist/geotechnical engineer, scheduler,
QA/QC engineer, QS engineer, procurement manager, warehouse manager, etc..)
The Contractor to provide CVs of Key Personnel with good experience in hydropower construction
management and good communication skills in English.

The Contractor to mobilize equipment and operators on site in respect with the agreed programme As per Attachment
6. Equipment Mobilization
(Attachment No.3). No.4

This mobilization plan to be revised after the submission and approval by the Consultant of the construction
method statements (Attachment No.4).

The Contractor to complete remaining detailed design as per the Consultant comment sheets on: 30 Sep 20
7. Detailed Design
1- Main Dam left bank Block B1A
2- Stilling Basin
3- Auxiliary Dam typical cross section
4- Surge tank height increase
5- Penstock steel grade, thickness increase and foundations
6- Powerhouse civil structure and EM Auxiliaries
7- Access manhole of Canal
8- Penstock and Access road interface
ETB Nam An & PECC3 to improve communication and design/construction interfaces coordination with
BALINO to avoid design/construction delays.

A list of required construction method statements has been prepared by the Consultant (Attachment No.4). 07 Sep 20
8. Construction Method
The Contractor to update the list and submit to the Consultant for approval.
Statements

The Owner acknowledges the EPC Contractor’s commitment on mobilization of skilled manpower and
9. Conclusion on EPC
equipment to catch-up delay and to achieve the COD (30 June 2021).
Contractor Commitment
The mobilization must be effective on 01 October 2020.
The Owner will keep monitoring the progress of the mobilization during the month of September 2020.
If by 16 October 2020, the EPC Contractor fails to meet his commitment then:
1. The Owner will issue last warning letter to the EPC Contractor and terminate the EPC
contract,
2. The EPC Contractor may continue with the project construction activities however the owner
may revoke part of the contracted works and outsource them to a qualified Contractor such
as water way, surge tank and other works which in the opinion of the owner the EPC
Contractor is being delayed or has delayed. In case of outsourcing, the unit price will be based
on local market price or as defined by ministry of public works and transport and being in use.
The payment of outsourcing work will be deducted from EPC contract value.

Owner EPC Contractor Prepared by Consultant

TRUNG HIUE LJHC

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Mr. Bounthieng DUANGPASEUTH
Director of ADC

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Attachments:
Attachment No.1 – Construction Schedule (as of 02 September 2020)
Attachment No.2 – Skilled Manpower Mobilization Programme (List)
Attachment No.3 – Equipment Mobilization Programme (List)
Attachment No.4 – Construction Method Statements (List)

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