Monsanto Global Security

Date of survey:
Conducted by: Designation :

1.     Field Trial/Production/Storage Location

1a Name of site: Swire HCM Cold Storage
1b Type of research:
1c Street Address: No. 18 6th street, Song Than 1 IZ, Di An Town
City, State ZIP: Binh Duong Province
Country: Vietnam
Phone Number: 650.3790015
Fax Number: 650.3742373
1d i Monsanto Owned If owned, skip the lease section below.
1d ii Monsanto Leased Leased
Lease information:
Name of Owner:
Owner’s address:
City, State ZIP:
Country:
Telephone number :
Contact for lease:
Lease expiration:
1e Site Lead & Phone Number:
1e i What distance does the Site Lead reside from the field trial?

1f Field Supervisor & Phone Number:

1f i What distance does the Field Supervisor reside from the field trial?
1g Geographic (GPS) coordinates : Latitude: 11.156375'E Longtitude: 107.248651'N
(Obtainable through Google Earth, lower left corner)
 2 General Field/Production/Storage Site Information:
2a Acreage/Hectares of site: 42,725 sqm
2b Describe the general location of the field site: Di An town, Binh Duong Province, Vietnam
(City, rural, jungle or next to a busy roadway)
2c What is the distance from field to other pollen sources:
2d How many entrances does the field have: 2
2e Do we have the ability to communicate from this location: Yes
2f If no, is there any other means to report incidents:
2g Is the field being monitored by Monsanto employees or contractors:
2h Is the field being monitored and controlled for Stewardship Team:
2i What type of threat do you perceive for this location:
(Animals, people, theft, activist groups or others)
2j Is the field to be used for research or production: No, storage only
2k Will any regulated material be planted in this field: No
2l What kind of intellectual property risk is there in the trial:
2m What will be the impact in case this field trial is destroyed or plants removed:
2n What will be the impact with the Local National Government
in case of having any damage or loss in the trial field:
2o In the event of a loss of material from the field is there any possibility of
losing or the cancelation of the permission license to do research with
specific material or trial events?
2p Head count at the site Full time Employees 353
contractor / consultant / temporary labour
If Seasonal labour employed, please specify No
2q Any storage at the site Yes P No
If yes, pls specify the minimum value of goods stored at any time
Is the storage under lock and key Yes P No
Who has access to it General Director
Who keeps the duplicate key Security team
2r Does the site have a CSR programme Yes P No
3.    Fencing and Gates
3a Is property fenced? Yes P No
3b Type and height of fence(s) (Describe):
Wall > 2M P Mesh fence Nothing
3c Is fence in good repair? Yes P No
3d Number of entrances (vehicle or pedestrian) 1 to 2 P 3 or more
3e Are the perimeter gates maintained open or closed Closed P open
3f Are the perimeter gate(s) controlled Yes P No
If controlled, how (e.g. Security Guard, access control, etc) Security Guard
Types of gates (describe): Slide by Power electric motor
Provide the operation of each gate (e.g. manual, etc): Power Electric
If access controlled, please list locations:
3g Visitor Management
All visitors are required to register before allow access Yes P No
Is there a stop nad search policy Yes P No
Escorts required Yes P No
3h Gate Passes
All goods leaving the plant must be accompanied by signed gate pass
Yes P No
3i Key Controls
Does the facility has a Key Policy to control key movement Yes P No
Does the facility has a Master Key configuration

4.    Perimeter
4a Describe property lines or how boundary lines are defined:

4b Briefly describe surrounding neighbors and relationships:

4c Is “NO TRESPASSING” signage posted to conform to legal standards:

Yes No
 If so, where:
5.   Lighting
5a What areas are lighted?
Fence, entrances, building Bdg/Ent Ent only
5b Is there a light maintenance schedule Yes No
5c Is there any area in dark and which is not monitored
5d In case of power supply failure, is there an alternate supply power to the site for lighting
Yes No
6. Intrusion Alarms
6a Are there intrusion alarms(If “NO” proceed to Sec 7) Yes No
6b What type of system (Name):
What types of intrusion alarm sensors are utilized (Infrared, vibration, guard tour, elec fence etc.):

6c Will the alarm trigger a response: Yes No

6d Who monitor the alarms? Name:
Address:
Phone:
Alarm compancy contact:
6e Is there a written alarm response procedure: Yes No
Who has code to arm and disarm system:
6f Does each user have an assigned code: Yes No
Locations of alarms (buildings, fields, equipment storage, etc.):
6g Are there motion sensors: Yes No
If so, list locations:
6h In case of power supply failure, is there an alternate supply power to the site for security systems
Yes No
7. Closed Circuit TV
7a Is there a closed circuit TV system: Yes P No
Describe locations viewed:
7b Recording capabilities: Yes P No
Retention period (30 days or more):
7c Is system actively monitored? Yes P No
If yes, by whom: by HSE manager, IT Officer, Security
Where is it monitored (guard post etc.): IT room. HSE room, Guard room

8. Security Force
8a Is contract security utilized at this location: Yes P No
(If “NO” proceed to Section #8)
8b Background check conducted by contractor: Yes P No
8c Does Monsanto review the screening process Yes No
Contractor name:
Address:
Contact person:
Phone:
8d Mark "X" next to the equipment listed that guards carry:
Pistol Handcuffs Shotgun Baton
Knife Lights Radio Other
8e Has the security force been approved by the Director of Monsanto Global Security?
Yes No
8f Are guard force training records maintained: Yes P No
8g Who monitors training records: Security Company and HSE Manager
8h Total number of officers assigned to the site: 14
Number of officers per shift/length of shift: 6p/12h
Locations of fixed position or patrol: 6
8i Does officers perform patrol? If yes how often Yes ( 2h/time ) P No
8j Does security maintain patrol or activity log books: Yes P No
8k If yes, are books reviewed regularly by Management: (by yearly) Yes P No
9 Facility Dock & Warehouse
9a Are there access control between office & dock/warehouse Yes P No
9b Are there policy to restrict employees access to dock/warehouse Yes P
9c Are there cages to store high value goods Yes P
9d Are all external dock/warehouse doors secured when not in use Yes P
9e Are there CCTVmonitoring the dock/warehouse Yes P

10
Loading/Unloading
10a Proof of shipping and receiving records maintained Yes P No

11.     Emergency Response Police Department

11a Department name: FF police, SonThan IZ 1 Police
11b Address:
11c Liaison contact:
11d Liaison phone number:
11e General police department phone number:
Emergency telephone number (999 or other):
11f How far is the police station from the site?
11g Size of Department:

12. Emergency Preparedness Plans

12a Are there written plans: Yes P No
(If “NO”, Proceed to “Emergency Contact List” below.)
Place an “X” next to emergencies covered by written plans:
Protest Bomb Workplace Suspicious
X X X
Guideline Threats Violence Packages
12b Is there an site Emergency Management Team: Yes P No
12c Is there a contingency plan in place: Yes P No
 Emergency Contact List:
Name & Title: Name & Title:
Address: Address:
Phone: Phone:
Email: Email:
13 Incident Reporting
Is there an incident reporting policy established Yes P No
How is an incident reporting escalated By incident reporting procedure
14. Risk Analysis
14a Is crime a concern in this location Yes P No
Briefly describe the type of crime:
14b Does local police response actively to emergency Yes P No
14c Does local police investigate all incidents actively Yes No P
14d Is Intellectual Property theft a concern in this area Yes P No
14e Are there effective IP enforcement in the country Yes No
14f Does the site have any history of violence occurance
in last 3 years Yes No P
14g Any thefts reported in last 3 years (what) Yes P No
14h Any labour issues in last 3 years Yes No P
14i Any natural calamities in last 3 years Yes No P
14j Any protest/demonstration at the site in last 3 years Yes No P
14k Is there a labour Union at the site Yes P No
IF yes to any above please provide breif details on each incidence occurred
15. Future Plans / Projects
15a Any new projects in pipeline for site expanasion Yes P No
if Yes, pls provide breif details
15b Any business pipeline which could lead to drastic
change in site requirements / dynamics Yes No P
 if Yes, pls provide breif details

16 Layout
Attach plant layout here
RECOMMENDATIONS: (please number)