Consolidate Fin

Perio

Sr. No Key Functions Sub-Functions Frequency

Development
New Policies 1. List of Development of New Policies
2. Committee Formation
3. Notification
4. Recommendation for Approval
Review of Policies
Development & Implementation of Policies & Procedures

1. List of Review Policies.

2. Schedule of Review Policies
3. Formation of Committee Policies
4. Notification of the Committee
5. Recommendation of Approval
Approval of

1. List of Ammenment of Policies

Policies

2. Formation of Ammenment Committee

3. Notification of Review Committee
1 4. Approval from the Board
Implementation and
Monitoring of

1. Orientation of the Policiy to HOD

Policies

2. Orientation of the Policiy to the Employees

3. Refresher of the Policies
Monitoring and

1. Learning Mechanisim
Learning

2. Documentation of the Learning

3. Recommendations and Suggestions
4. Sharing with Policy Development Committee
5. Purpose Ammendments
Digitalization
Digitalization & IT Management

2
IT Infrastructure Data Management
 Planning and
1. Organizational Financial Planning

Forcasting
Financial
2. Operational Financial Planning
3. HR Financial Planning
4. Program Financial Planning
5. Resource Center Financial Planning

HeadOffice Budgeting
HeadOffice Budget
Operational Budget
Admin Budget
Procurment Budget
Loan Management
Bank Management
HR Budget

Program Budget
Program Budgets

Thematic Budget
Projects Budget
Project Cost
Financial Management & Governence and Donor Reporting

HR Cost
Operation Cost
Admin Cost
HeadOffice Cost

RC Budget
RC Budgets

1. Fleet Budget
2. Communication and Visibilty Budget
3. Training Budget
4. Events Budget
5. Retreat Centers Budget

1. HeadOffice Reporting

2. Operational Reporting
HeadOffice Reporting and Analysis

3. HR Reporting

4. Program Reporting
4.1. Thematic Reporting
4.2. Projects Reporting

5. RC Reporting
5.1. Fleet Reporting
5.2. Communication and Visibilty Reporting
5.3. Training Reporting
5.4. Events Reporting
5.5. Retreat Centers Reporting

Grant Management
Program Reporting
(Donor Reporting)

Program Reporting

Thematic Reporting

Projects Reporting
 Financial Reporting
Internal Control on
Partner Complainces Financial Management Financial Operational
Internal Control on

Control
Internal Control

Internal Control on

Control

1. Absolute Risk
2. Relative Risk
3. Directional
Market Risk
4. Non Directional
5. Basic Risk
6. Volatility Risk
Financial Risk Management

1. Credit Event
Credit Risk 2. Sovereign Risk
3. Settlement Risk

1. Asset Liquidity
Liquidity Risk
2. Funding Liquidity

1. Fraud Risk
2. People Risk
Operational Risk
3. Model Risk
4. Legal Risk
Planning and Control
Departmental
anning and Development
Planning and Development

Quality and Control

Regulatory and
Complainces
RC Budgets

Events Budgets
RC Budgets
RC Reporting and
Resource Center Financial Management

5. RC Reporting
5.1. Fleet Reporting
Analysis

5.2. Communication and Visibilty Reporting

5.3. Training Reporting
5.4. Events Reporting
5.5. Retreat Centers Reporting
RC Loan Management
RC Investment
Management
Career Growth Salary Planning HR Forcasting

Human Resource Forecasting

Leadership & Capacity Building

Programme Salary Planning

Training Budgets
Professional Certifications
 Leade
Programme Contextual Risks

Financial Risk &

Financial Risk &

Opportunities
Opportunities
Management

Management
Thematic Risks
5
Project Risk

Initiatives

Partner List
7 Management
Contract

Partner Wise Palnning

Quarterly

Partner Reporting
Monthly
Donation Management

Partner Reporting Schedule

Monthly
Partner Due Dilligence
Monthly
Partner Visits
Monthly
Networking and Partnership Management

Partners Meetings
Monthly
Partner Networking Events
Monthly
Due Deligence
Management

Event Budgets

Training Budgets
Management
Complaince
Management
Event

International Events Budgets

Affiliations &
Memberships

Affiliations & Memberships

Programme Branding Plans

Organizational

9
Budget

Thematic Branding Plans

Communication and Visibility

Projects Visibility & Branding Plans

Programs Budgets

HO / Field Offices Visibility Plans

 Communication and Visibil

Programs Budgets
Communication Budgets

Projects Budgets
Partner Visibility & Branding Plans

Governance Reporting
Governance Reporting Schedule
10 Bi-Annual / Annual
Governance and Management Reporting

Management Reporting Schedule

Bi-Annual / Annual

Donor Reporting Schedule

Monthly
\Management Reporting

Governance Reporting
Bi-Annual

Donor Reporting

Management Reporting
Quarterly
Organizational Audit
AUDIT

Project Audit
Consolidate Financial Department Planning & Reporting
Period ----- January 2023 - March 2023
Quarter - 01

Milestones
Lead Time
Units Key Milestones (Preplanning Operational Finance
Time) HOD Finance
Manager

90 days Policy Development Plan

List of Programme Policies

1

15

1. KNH Finance Visit

3 2. Planning of Uli Visit

1. Meeting of UN Habitat
3
1

4
 Planning & Reporting Quaterly Format
Milestones Deadline Submission Date Status

Budgeting & Resource Center

Management Partners Governance Management
Reporting Financial Management

List of New Thematic 30-Jun-23

Manuals
List of Existing
Thematic Manuals
1. Humedica Flood
Response
lanning & Reporting Quaterly Format
Submission Date Status MEAL
Reason of Delay Remarks / Next Plans Monitoring &
Partners Governance Learning
Evaluatrions
MEAL Business Cross Functioning Program Cross Functioning

Project Programme Donor Visibility & Management

Surveys Budgeting
Development Development Reporting Communication Reporting
rogram Cross Functioning HR Cross Functioning Operations Cross Functioning
Procurement Admin &
Resource Center Partner Salary Planning People Career Resource Center
Planning & Operations
Management Reporting & Forecasting Management Growth Plan Management
Forecasting Management
 P & D Cross Functioning Internal Audit

Quality & Regulatory Organizational Organizational Programme -

Partner Audits
Control Compliances Development Audit Project Audit
Sr.No Deprt Activities Responsible Accountable
Departmental Organogram HOD HR
HUMAN RESOURCE Function wise structure HOD HR
SECTION 01

Structure wise sub functions HOD HR

Job Description HR HOD
Job Orientation HR HOD
Objectives HOD HR
SP Planning & Reporting Portfolio Advisor CEO
PLANNING & REPORTING

OD Planning & Reporting P&D CEO

Organizational Planning & Reporting
SECTION 02

P&D CEO
Departmental Planning & Reporting HOD HR
Personal Planning Employees Line Manager
Consildated Planning and Reporting P&D HR
Reporting Formates. All HOD's P&D
Organizational Data Base
DIGITAILIZATION

Data Analyst HOD

SECTION03

&DATA BASE

Departmental Database HOD P&D

Implementation of Database. HOD P&D
Reporting Dashboard Data Analyst HOD
Management Reviews HOD P&D
Process Review against each function. P&D HOD
Review of Lead times P&D HOD
QUALITY AND COMPLIANCE

Learning Mechanism P&D HOD

SECTION 04

Learning and Knowledge Database P&D HOD

Matrix P&D HOD
Tools P&D HOD
Corrective Action (CAR) P&D HOD
Standarization P&D HOD
NOC P&D HOD Programme
Policy Review & Approval P&D HOD
Departmental Budget and reporting HOD FINANCE
BUDGETING &
REPORTING
SECTION 05

Programmed Budget and reporting HOD FINANCE

Thematic budget and reporting thematic HOD Programme
OD Development Budget and reporting P&D FINANCE
Organizational Financial Planning for 05 years Finance HOD Programme
Organizational Risk Management P &D Security Manager
SECTION 06

Departmental Risk
SECUIRTY

HOD
Programme Risk
Poeople Risk Management
SECTION 06

SECUIRTY
Government Regulations & Compliances
Donor Management
BD & Liasoning
Donor Scoping and Selecting Manager (s) Sr.Manager BD
BD and Liasoning
Donor Dashboard (A+, A, B, B) Manager Sr.Manager BD

Donor Meeting Management Partnership Manager Sr.Manager BD

Donor Engagements Sr. Management BD CEO

Solicitation /Call for Proposals Fundraising Manager Sr. Manager BD

Donation Forecasting and Funding Trends Sr. Management BD CEO

HOD Programme
Due- Diligence Processes QAC office
/P&D

Partnership Management

Contract Agreement Management Partnership Manager Sr. Manager

Partnership Manager Sr. Manager

Networking and Partnership with Donors
Partnership
Agreement Reading and compliance listing PMO office Manager
Partnership
Agreement Signing CEO Office Manager

Partnership Manager Sr. Manager

Communication coordination and dissemination
management (multiple stakeholders

Funds Acknowledgement Management Partnership Manager Sr. Manager

Quarterly project updates review and sending to Partnership Manager

donors Sr. Manager
 Partnership Manager Sr. Manager
Visa and Travel Management of the Donors
BD Coordination Partnership
Donor Visit management office Manager
Business Development
Programme Implementation Operations

Operations Department
 Consult Informed Approved Timelines
P&D CEO Chairman
P&D CEO
P&D CEO
P&D CEO
P&D CEO
P&D CEO Line Manager

CMC Board Chairman

CMC Board Chairman

CMC Board Chairman

P&D CEO Line Manager

HR P&D HOD

HOD Advisors CEO

HR CEO Office Line Manager
P&D CEO Line Manager
Data Analyst CEO Line Manager
Data Analyst CEO CEO
P&D Advisors CEO
Team Advisors CEO
Team CEO CEO
Team CEO CEO
Team CEO CEO
Team CEO CEO
CEO - CEO
CEO - CEO
Team CEO CEO
Team Advisors CEO
HOD security CEO CEO
Advisor CEO Chairman
BD/P&D Advisors CEO
BD/P&D Advisors CEO
HOD Finance Advisors CEO
BD/P&D CEO Chairman
BD/P&D CEO Chairman
HOD CMC CEO
Strategic Advisor ,
HOD Programmes CEO
Strategic Advisor ,
HOD Programmes CEO
Strategic Advisor ,
HOD Programmes CEO

Business Development Strategic Advisor ,

and Liasoning Manager Head of
, Partnership Manager Programmes
HOD Programmes
HOD MEAL Advisor
HOD Finance
HOD HR Executive Director

HOD Programmes
HOD Finance head of
HOD HR programmes

Sr. Manager BD
CEO
HODs

BD Fundraising
CEO
Managers

BD Fundraising
CEO
Managers

Head of
Sr. Manager BD Programmes
Head of
Sr. Manager BD Programmes

BD Fundraising CEO /Head of

Managers Programmes

Head of
Head of Finance Programmes

Head of Finance ,
Head of Programmes CEO
 Head of
Sr. Manager BD Programmes
Head of
Sr. Manager BD Programmes
 Implementation Plan
Process Owner ACTIVITIES Responsible

Assessment
Feasibility/ Terms of reference
Data Collection and data analysis method and tools
Assessment report template
Project document, including:
Programme Desigen

Theory of change diagram and/or problem/objective tree

Logical framework
Stakeholder analysis
Work plan
Organizational / Project Organogram / Chart
Beneficiary calculations
Budget Form
Project Plan including work/activities
Procurement Plan
Communication Plan
Human resources Hiring Plan
Implementation

Budget consumption plan

Monitoring, evaluation and learning
Risks, filing/archiving
Operational Framework
Accountability Framework
Formal agreements Human Resources; Partnership
Terms of Reference for a project steering committee
Project communication material(s)
  Tracking tables
  Up-dated project plans
monitoring &

  Internal and external reporting templates and processes

Evaluation

Exit/continuity plan
scenario planning & monitoring
Sentinel Indicators
Project health check
Learnings Risk Quality
Manage Manag
ment ement

A plan for ensuring that the project's deliverables meet the

required quality standards.

A plan for identifying and mitigating potential risks to the project.

Improvem

egularly review, evaluate and improve the system to ensure that

ents
and

it is consultation the organization's needs and that it is aligned

with the organization's strategic objectives

A project closure checklist

Closure

A lessons learned paper template

A filing list template

1. Risk management plan: A plan for identifying and mitigating potential risks to the project.
2. Quality management plan:
n Plan
Accountable consult Informed Approved Lead Time