4.

Project Organization, Administration & Meetings

4.1 General
During the tendering phase of the Project, along with his bid, the Contractor
shall submit the Project organization chart clearly identifying the Project
team, their responsibilities, communication and reporting lines.

Close cooperation shall be established between the Employer/Engineer and

the Contractor throughout the Project.

Document submission, meetings and other administrative aspects shall be

handled as outline below.

4.2 Correspondence and Document Submission

The Contractor shall address all formal correspondence (letters etc.) to the
Employer and provide a copy to the Engineer.

Each correspondence shall carry the Project title, Project number, date,
correspondence number etc.

The Contractor shall track all correspondence in a Correspondence Log

which shall be added to a Monthly Progress Report.

Documents shall be submitted using Document Transmittal Sheets (DTS)

and as outlined in this document.

Further details will be discussed during the kick-off meeting.

4.3 Meetings

4.3.1 Kick-off meeting

A kick-off meeting will be held at the Employer’s offices in Albania to
discuss the Contract framework, Time Schedule, administrative aspects,
organization and other Project specifics.

The meeting shall be organized as soon as practical following the

Commencement Date.

4.3.2 Progress meetings

Progress meetings shall take place in Tirana, Albania on a regular (usually
monthly) basis following the commencement of the Contract.

7416A01/FICHT-18190545-v1 B01-11