JNM - SHIP MANAGEMENT MANUAL

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09 - REPORTING Rev Date: 25 April 2023
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1 DOCUMENT OF COMPLIANCE (DOC)

The Company shall maintain a Document of Compliance (DOC) in accordance with
the requirements of the ISM Code. The DOC shall be held at the Company’s office.
A copy of the DOC shall be placed on-board the vessel to allow the Master to demonstrate,
to interested parties, that the Company is capable of complying with the requirements of
the Code.

1.1 VERIFICATION OF THE DOC

The Company recognizes its responsibility to request annual verification of the DOC by
the issuing authority. The Company recognizes that failure to request annual verification
or evidence of major non-conformities with the Code could result in the DOC being
withdrawn.
The Company also recognises that if the DOC is withdrawn then any associated Safety
Management Certificates would also be withdrawn.

1.2 SAFETY MANAGEMENT CERTIFICATE (SMC)

A Safety Management Certificate (SMC) shall be maintained aboard the vessel in
accordance with the requirements of the ISM Code. A copy of this certificate shall be held
at the Company’s office.

1.3 VERIFICATION OF THE SMC

The Company recognizes its responsibility to request timely verifications by the issuing
authority. The Company recognizes that failure to request such verifications or evidence of
major non-conformities with the Code could result in the SMC being withdrawn.

1.4 INTERIM DOC

The Company recognizes that when new ship types are to be added to the existing DOC
then an interim DOC should be issued as in paragraph 14.1 of the ISM Code. It is also
recognized that if the Company takes management of a ship with a flag that is new to the
Company then it will be necessary to have the DOC accredited by that flag.

1.5 INTERIM SMC

The Company recognizes that when new ships come into Company management or when
a ship changes flag, an interim SMC should be issued for each of such ships as in
paragraphs 14.2 & 14.4 of the ISM Code.
For an interim DOC to be granted the following conditions should be met:
An ISM compliant Safety Management System (SMS) should be documented and in place.
Key management personnel should be trained in the SMS procedures.
Personnel engaged in the management of the ships should be familiar with the procedures.
The Company should have established a Safety & Environmental Protection policy. The
policy should be authorised and signed by the Head of Ship Management team.
The policy should be displayed in the office.
There should be a person designated as the link between the ships and senior management,
 JNM - SHIP MANAGEMENT MANUAL

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09 - REPORTING Rev Date: 25 April 2023
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i.e. the Designated Person Ashore (DPA).

There should be a plan in place for the implementation and auditing of the SMS during the
six-month validity period of the interim DOC.
For an Interim SMC the following conditions should be met:
A valid copy of the Company DOC is to be available on-board.
ISM Code 3.1; Owner to Administration notification regarding responsibility for the
operation of the ship is valid and on-board.
Safety Management System manuals are on board.
The Master and Senior Officers should be familiar with the SMS.
The Master and Senior Officers should be aware of the planned arrangements for the
implementation of the SMS within the validity period of the interim SMC.
Instructions that have been identified as essential, prior to sailing, have been given, for e.g.
lifeboat stations, fire stations, emergency communications procedures, safety requirements
from the SOLAS training manual.
Plan for the internal audit of the SMS within 3 months is available on board.
Valid Class and Statutory certificates status.
A copy of the Certificate of Registry (or provisional certificate of registry) issued by the
Flag State authorities is to be on board.

1.6 VERIFICATION
Apart from the verification processes carried out by third parties, the Master and Senior
Officers designated by him will verify that vessel procedures are being followed by
examining and countersigning log books, checklists etc. from time to time.

1.7 SCHEDULE OF TRAINING AND AUDITING FOR THE SIX-

MONTH VALIDITY PERIOD

Figure 1- training schedules

 JNM - SHIP MANAGEMENT MANUAL
(This section is specific to PT Jala Nusantara Mardika)
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APPENDIX I Rev Date: 25 April 2023
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