European Commission > Taxation and Customs Union > Databases > SAMANCTA

Navigation
Appendix A: Example of a Risk
SAMANCTA > Assessment
Health and safety
Other languages >  
This Risk Assessment must be carried out in accordance with instructions.

Local reference
AREA OF ASSESSMENT
number
Frontier Western Docks International
Directorate Location Unit/Section
Control Old port Trade
Workplace or work
Examination and sampling of imported and exported cargo
activity
Assessor Jan Schmitt Signature
Line Manager Jean Bastiani Signature
Where the assessments have required further information or additional checklists have been used
the details must be recorded below.
Declaration: This risk assessment has been completed in accordance with instructions based on
the best information available at the time. Those carrying out the work/safety representatives
were/were not involved in the assessment process.
Assessor’s signature Date
Staff representative
Date
Name and signature

Risk rating –
Risk rating – Likelihood Overall risk = severity x likelihood
Severity
No injury
1 or trivial 1 Highly unlikely 1-2 Insignificant Monitor
first aid
First aid Tolerable -
2 injury, 1-3 2 Unlikely 3-5 Low seek to
days lost reduce
 Over 3-
3 3 Possible 6-10 Medium
day injury Reduce to
Specified ‘as low as
4 major 4 Likely is
injury reasonably
11-25 High Intolerable
Fatality or practicable’
5 permanent 5 Very likely and manage
disability

Description of Workplace/task
Further
Who is Existing Severi Likeliho Overall
No Hazards Risk of? controls
at risk? controls ty od risk
required
*Copy of risk
assessment to
be made
available to all
staff and
reading to be
confirmed

*District
Staff not aware Increased Manager to be
1.1 of contents of risk of All staff responsible for 2 2 Low
risk assessment accidents ensuring that all
staff read the
assessment and
that it is
reviewed
annually

*Discuss H&S
at team
meetings
1.2 Risk assessment Increased All staff *District 2 2 Low
not reviewed risk of Manager to be
following an accidents responsible for
accident, ill Hazards accident
health or remain reporting
dangerous
occurrence, *District
result of health Manager to take
surveillance or immediate
confirmed case action to review
 assessment and
make necessary
of changes.
occupationally Discuss and
induced disease publicise
changes with
colleagues/staff
Lack of
awareness
of potential
Lack of health *Training
hazards or
1.3 and safety All staff available as 2 2 Low
Department
training appropriate
al
responsibilit
ies
*Inexperienced
staff to
Lack of complete a
awareness of familiarisation
Personal
1.4 hazards present All staff tour of port or 2 2 Low
injury
in working airport
environment environment
prior to start of
work
*Mandatory to
wear high-
Access to
visibility
working area
clothing
Collision with
Personal *Observe/use
2.1 other vehicles All staff 3 1 Low
injury designated
walkways
Knocked down
by other
*Heightened
vehicles
awareness of
hazards
2.2 Lack of Not being All staff *Observe 3 1 Low
protective seen trader’s H&S
clothing — arrangements at
High-visibility Personal all times
jacket, safety injury —
hat, shoes, jewellery *Appropriate
glasses, thermal caught PPE to be
clothing available and
Head injury worn as
Protective required, e.g.
 gloves
maintained and
properly stored
Broken foot
*Damaged or
Chemical lost PPE to be
clothing
contact with reported and
provided but
eyes replaced
not worn
resulting in immediately
permanent
damage *Individual
officer’s
awareness of
risks
2.3 Examination of Inhalation All staff *Establish 3 1 Low
hazardous of present origins of
goods dust/minera (includi container/trailer
l ng port and the
Goods of fibres/asbes operativ nature/type of
unknown tos — es) load
type/risk of respiratory
contamination tract/lung *Ensure doors
problems secure

Chemical *Read and obey

contact with any labels or
skin — hazard notices
burns on outside of
packaging/conta
iner

*If in doubt do
not proceed
with
examination

*PPE to be
worn at all
times

*Check for
presence of
dust/powder/
contaminants
present in the
atmosphere or
 which could
rise into the
atmosphere

*Check for
presence of
fumigants — if
unsure do not
enter

*Conduct
atmosphere test
for oxygen
levels or
presence of
fumigants

*If necessary,
ventilate
container if
internal
examination
required
*Operator only
Breaking to open vehicles
container seal Two
Major
*Ensure staff officers
injuries
Opening are clear of must
trailer/container vehicle/containe carry out
Impact All staff
doors r when opening the
from present
doors examinati
breaking (includi Insignific
2.4 Struck by door 1 1 on
seal, doors ng port ant
or load *Ensure doors
or load operativ
secured when Mobile
es)
Awareness of open phone
Personal
possibility of must be
injury/shoc
unauthorised *Staff held at all
k
persons hiding awareness of times
in cargo police contact
numbers
2.5 Examination of Major All staff *Safety 1 1 Insignific
shifting/unstabl injuries: present helmets, gloves ant
e loads crush/fractu (includi and safety boots
res/ ng port to be worn as
Removal of bruising operativ appropriate
ropes, es)
 *All loads to be
tarpaulins or the
examined at
curtains of
ground level
curtain-sider
with the
lorries may
assistance of
release load
on-site labour
2.6 Examination in Cold burns, All staff *Wear 3 1 Low
a refrigerated frost bite, present appropriate
unit hypothermi (includi PPE, hats,
a ng port gloves and
Exposure to operativ cold-weather
cold Harmful to es) clothing,
those with including
Accidental cardiovascu insulated boots
locking in lar disease and safety
helmet
Ice build up, May trip an
uneven and asthma *Ensure
slippery floors attack adequate light

Standing on and Slips, trips *Limit duration

accidental and falls — of work in cold
release of inner- personal store
sprung injury:
stanchions sprain, *Make sure
broken power is
limbs switched off

*Make sure hot

drinks/food
available

*Enter with an
authorised
person only

*Never work in
the unit alone or
without anyone
outside

*Check
individual
health/ability to
work in the cold
 *Never stand on
inner-sprung
stanchions to
gain access to
load
*Vehicles to be
switched off

*Work area to
be well
ventilated —
doors opened
Vehicle All staff
emissions Irritation to present *If atmosphere
respiratory (includi causes Insignific
2.7 1 1
CO2 and tract and ng port irritation, ant
respirable eyes operativ discontinue
particulates es) examination
until fumes
have cleared

*Take breaks in
the fresh air,
limit duration of
activity
2.8 Struck by Possible All staff *Mandatory to 3 1 Low
moving fatality, present wear high-
vehicles major (includi visibility
injury ng port clothing
Vehicles operativ
moving at es) *Observe
speed, e.g. fork- designated
lift trucks walkways

Restricted view *Heightened

of drivers — awareness of
blind corners visual and
audible signals
controlling
vehicle
movements, e.g.
horns, flashing
lights, warning
signs or hand
signalling
 *Buddy system
for hearing-
impaired staff

*Never walk
under a raised
mast or load

*Park vehicles
with awareness
of hazards and
access

*Advise site
operator that an
examination is
being carried
out

Beware at
corners —
operator might
not be able to
see you
2.9 Fork-lift trucks Impact All staff *Always use 3 1 Low
on site (physical present marked
injury, loss (includi pedestrian
Collision with of limbs) ng port routes and
pedestrians, operativ crossings
other fork-lift Trapping/ es)
trucks, plant crushing *Wear high-
and equipment visibility
Inhalation clothing on site
Overloading of toxic
causing exhaust *Always keep a
instability and gases and look-out for
increasing particulates fork-lift trucks
braking
distances Fire *Remain alert
to audible
Stack unsafe alarms and
when stacking flashing lights
or de-stacking to warn of
vehicle
Contact with movements
overhead
 *Buddy system
for hearing-
impaired staff

*Do not operate

or ride on a
obstacles
fork-lift truck
Use of broken
*Stand clear of
pallets and/or
fork-lift trucks
unstable loads
when lifting and
lowering

*Do not walk

under a raised
mast or load
*Move activity
to a better-lit
All staff area or outside
Poor lighting in present
Injury/falls
2.1 customs (includi *Provide Insignific
1 1
0 examination ng port additional ant
Eye strain
shed operativ lighting
es)
*Use torches if
safe to do so
2.1 Poor conditions Risk of All staff *Officer 2 2 Low
1 for access to falls, present awareness of
and exit from personal (includi hazards and
customs injury, ng port need for caution
examination bruising, operativ
shed sprain, es) *Stand away
break, from tail-lift
No loading bay trapping, edge to prevent
to access trips falling, trapping
trailer/container fingers or body
parts by moving
Use tail-lift mechanism
access or dock
leveller *Keep clear of
moving
platform

*Ensure that
examination is
carried out at
 ground level
*Obtain and
observe traders’
H&S
arrangements at
all times

Working in a *E.g.
loading bay Injury/death pedestrian-only
due to routes
Reversing contact,
All staff
vehicles collision, *Identify with
present
impact, trader what
2.1 (includi
Premature crushing, work is to be 2 2 Low
2 ng port
departure of trapping undertaken
operativ
vehicles prior to
es)
Falling commencement
Falls of persons from back
or loads from of trailer *Abide by roles
vehicle and
responsibilities
for examination
of goods and
inspections of
vehicles or
containers
*Supervisory
controls in
Breaking
Major place
container seal
injuries All staff
present *Do not stand
Opening
2.1 Impact (includi behind Insignific
trailer/container 1 1
3 from ng port reversing ant
doors
breaking operativ vehicles
seal doors es)
Struck by door
or load *Wear high-
or load
visibility
clothing on site
2.1 Examination of Care to be All staff *All heavy 1 1 Insignific
4 load taken when present loads to be ant
examining (includi moved by fork-
boxes ng port lift truck or
operativ pallet
es)
*Wear PPE,
e.g. safety
 shoes/boots,
non-slip gloves,
etc., as
appropriate

*Goods to be
examined to be
produced to a
standard
acceptable to
the officer

*Any action in
respect of the
goods or their
containers for
the purposes of
examination by
an officer to be
taken by, or at
the expense, of
the proprietor of
the goods
All staff
Physical
present
injury *All loads must
2.1 Access to goods (includi
be examined at 2 2 Low
5 in vehicle loads ng port
Trapping, ground level
operativ
crushing
es)
2.1 Weapons/ Possible All staff *On discovery 5 1 Medium
6 explosives fatality, present of
major (includi weapons/explos
injury ng port ives, seek
operativ expert
es) assistance
immediately
unless trained

*Make-safe
officer to be
informed

*Liaise with
port
authority/site
operator on
 discovery of
explosives to
clear area/keep
area clear

Use the risk rate to prioritise action

Where risks are assessed as requiring additional controls the following action plan should be
used to manage the process. Action timescales depend on levels of risk — as far as reasonably
practicable, the greater the risk the sooner action must be taken.

ACTION PLAN FOR FURTHER CONTROLS

What is required? By whom? By when?
Mobile Phone to be kept on station and fully charged Office Manager At all times

In order to ensure that work continues to be safe, the control measures identified in the risk
assessment must be implemented and maintained. The following checklist should be used to
highlight how controls will be checked.

PLAN FOR ACTIVE MONITORING

Control measure How monitored? By whom? How often?
Review and reminder to
All Measures Line Manager Annually
staff

Risk assessments must be reviewed following any significant change, e.g. if there is any reason
to suspect that the assessment is no longer valid and at least annually. The results of the reviews
are to be recorded below.

Any changes must be recorded on the assessment and communicated to the relevant staff.

DETAILS OF REVIEW
Date of
Findings Reviewed by? Signature
review

The guidance contained in this section intended to serve as a general reminder of the risks that
are sometimes encountered during the examination and sampling procedure and of the safety
equipment that you should use and precautions that you should take.
You must refer to the legislation and the guidance of your national administration for more
information.
Revisions
Version Date Changes
1.0 12.10.2012 First version
1.1 10.02.2021 First Amendment