Austin Health

Position Description
Position Title: Data Analyst

Classification: Administration Officer Grade 3 [HS3]

Business Unit/ Department: North Eastern Public Health Unit
Work location: Austin Health [X ] Heidelberg Repatriation [ ]
Royal Talbot [ ] Other [ ] (please specify)
Agreement: Victorian Public Health Sector (Health and Allied
Services, Managers and Administrative Workers)
Single Interest Enterprise Agreement 2021 - 2025
Employment Type: Fixed Term Full-Time or Part-Time
Hours per week: 38hrs per week (or 40hrs with ADO)

Reports to: NEPHU Systems and Digital Innovation Lead

Direct Reports: N/A
Financial management: Budget: N/A
Date: February 2023

About Austin Health

Austin Health is one of Victoria’s largest health care providers. We deliver services for
patients across four main sites in Melbourne, in locations across our community, in
people's homes, and within regional hospitals across Victoria. We are an internationally
recognised leader in clinical teaching, training and research, with numerous university and
research institute affiliations.

We employ approximately 9,500 staff and are known for our specialist work in cancer,
infectious diseases, obesity, sleep medicine, intensive care medicine, neurology,
endocrinology, mental health and rehabilitation.

Our vision is to shape the future through exceptional care, discovery and learning. This is
supported by our values which define who we are, shape our culture and the behaviours of
our people.

We aim to provide an inclusive culture where all staff can contribute to the best of their
ability and strive to develop further. We recognise that our people are our greatest strength.
We want them to thrive, be their best selves and feel engaged, safe and empowered. To
achieve this, diversity and inclusion is essential to our culture and our values. You can view
our current Diversity and Inclusion Plan here.
Position Purpose

As a member of the North Eastern Public Health Unit (NEPHU), the Data Analyst will play a
vital role in the development, maintenance, and management of the NEPHU datasets and
provide analytics and reporting to support the core functions of NEPHU.

About North Eastern Public Health Unit

The North Eastern Public Health Unit (NEPHU) is one of nine public health units in Victoria;
three in metropolitan Melbourne and six covering regional Victoria. Together these units
form a coordinated network, working in partnership with the Department of Health to
deliver a comprehensive public health program for Victoria.

The NEPHU is led and coordinated by Austin Health and works in partnership with
Northern Health and Eastern Health in a networked operational structure with
responsibility spanning approximately 1.85m people living in the northeast of
metropolitan Melbourne.

While NEPHU was initially focused on end-to-end COVID-19 case identification, contact
tracing, outbreak management and community engagement, we are progressively taking
on broader public health functions beyond COVID-19 in 2022, strengthening relationships
with community-based partners. This is an exciting opportunity to help design a fresh,
new, integrated approach to effective health protection, prevention and promotion activity
and team building in the North Eastern region of metropolitan Melbourne.

The NEPHU is proud of its diverse multidisciplinary team who work across extended hours
seven days per week. Participation in a 7-day roster during periods of public health
emergency may be required of all staff.

Purpose and Accountabilities

Role Specific:

The Data Analyst in the NEPHU will undertake the following:

• Pro-actively monitor the quality, reliability, and availability of data, including incident
reporting and be a key part in designing and creating data models and views to
optimize the value to the PHU
• Provide technical data systems support to all NEPHU branches and teams.
• Maintain NEPHU data repositories, develop and execute continuous data quality
monitoring programs and resolve issues.
• Extract data and produce reports and visualisations to support the activities of NEPHU
• Manage data entry and feeds to and from surveillance systems and applications in an
accurate and timely manner.
• Develop, improve, and build upon database services and platforms, to drive efficiency
at scale and continually expand NEPHU’s ability to access and gain insights from our
data
• Regularly analyse and report on NEPHU performance in line with relevant key
performance indicators.
• Assist the Epidemiologist with analysis of outbreaks including preparing appropriate
visualisations of the outbreak evolution.
• Provide education and training to NEPHU staff on systems and processes to ensure
effective, efficient, and accurate data capture.
• Undertake or lead, as directed, investigations to identify root causes of data quality
issues detected through the internal audit or quality assurance processes.
• Regularly and critically review the efficiency and effectiveness of data systems.
• Manage risk through testing of functional updates to data systems and manage their
implementation.
• Assist with the development of policy and procedures for all data systems end users.
• Documentation of all process and architecture in line with best practice standards.
• Complete special-project data cleaning as required.
• Attend to ad hoc data, reporting & analytical requests.
• Collaborate with Directors of NEPHU, medical leads and epidemiologists to ensure
data collection, analysis and reporting meets the needs of the NEPHU.
• Develop a collaborative and trusted relationship with the NEPHU team.
• Liaise with Department of Health and other external providers and feedback to the
NEPHU leadership and team in relation to data issues from source systems.
• Liaise with the business intelligence and data analytics teams at Austin Health and
partner health services to leverage expertise and access to tools and resources.
• Attendance and active input to meetings, working groups, steering committees and
improvement programs as required.
• Participation and presentation to NEPHU team to improve the collective knowledge of
the data and systems structures.
• Other duties as required.

All Employees:

• Comply with Austin Health policies & procedures as amended from time to time
• Comply with the Code of Conduct and uphold our values, and diversity and inclusion
commitments
• Maintain a safe working environment for yourself, colleagues and members of the
public. Escalate concerns regarding safety, quality and risk to the appropriate staff
member, if unable to rectify yourself
• Comply with the principals of patient centred care
• Comply with Austin Health mandatory training and continuing professional
development requirements
• Work across multiple sites as per work requirements and/or directed by management
People Management Roles:

• Maintain an understanding of individual responsibility for safety, quality & risk and
actively contribute to organisational quality and safety initiatives
• Ensure incident management systems are applied and a response to local issues and
performance improvement occurs
• Support staff under management to comply with policies, procedures and mandatory
training and continuing professional development requirements

Selection Criteria

Essential Knowledge and skills:

• Relevant tertiary qualification in data science, epidemiology, analytics or similar or

proven success in similar role
• Developed skills in the extraction, analysis, and reporting of data, with a high level
of attention to detail.
• Experience with data analysis software such as R or Stata and other analytical
tools such as Tableau and Power BI
• Knowledge of health-related data collections, including data governance processes
• Experience synthesising complex data from a variety of different sources,
analysing it, and presenting the results to organisational stakeholders
• Ability to manage competing demands with a structured approach to problem
resolution
• Strong interpersonal and communication skills, with a consultative approach and
a proven ability to build productive working relationships with a range of
stakeholders and work as part of a team
• Demonstrated analytical, critical thinking and creative problem-solving skills
• Good organisational, time management, written and verbal skills
• Ability to use discretion, maintain confidentiality, and practice ethical conduct.

Desirable but not essential:

• Microsoft Business Intelligence Suite experience essential including SSIS, SSRS,

Power BI, SSAS, Power Apps (Tabular and Multi-Dimensional, Azure Data Factory).
General Information

Austin Health is a Child Safe Environment

Austin Health is committed to child safety. We want children to be safe, happy and
empowered. We support and respect all children, as well as our staff and volunteers. Austin
Health has zero tolerance of child abuse, and all allegations and safety concerns will be
treated seriously in line with legal obligations and our policies and procedures.

Equal Opportunity Employer

We welcome applications from Aboriginal and Torres Strait Islander people. For any support
throughout the recruitment process or further information about working at Austin Health,
please follow this link to Aboriginal Employment on our website

Document Review Agreement

Manager Signature

Employee Signature

Date

People Management Role-Direct Reports