CHILDREN’S

BAYLOR COLLEGE OF MEDICINE CHIDREN’S FOUNDATION-MALAWI

TINGATHE PROGRAM
VACANCY

Baylor College of Medicine Children’s Foundation – Malawi (BCM-CFM) is a not-for-profit organization

working in partnership with the Malawi government in the health sector. Our Mission is to provide high-
quality, high-impact, highly ethical pediatric and family-centered health care, health professional training
and clinical research, focused on HIV/AIDS, tuberculosis, malaria, malnutrition and other conditions
impacting the health and well-being of children and families worldwide.

The Baylor-Tingathe program was designed in 2008 to respond to suboptimal uptake of PMTCT and
pediatric HIV services In Malawi. The program seeks to support Malawi in reaching the ambitious UNAIDS
95-95-95 goals, by improving the identification of HIV-positive persons, timely treatment initiation, and
long-term engagement in care. The program is funded by USAID, and is currently operating in 7 districts
in Malawi. Baylor-Malawi is seeking qualified candidates to fill the position of:

1) Job Title: EMR Data Clerk

Location: (Health facilities in Mangochi, Machinga, Mulanje, Phalombe, Salima,
Lilongwe and Balaka)
Reporting to: Data Officer

Job summary
This position is responsible for POC-EMR and MasterCard data management related activities across the
Baylor Tingathe Outreach program. This includes organizing client records in ART clinic, data entry, data
verification and data cleaning (data stewardship and ownership, data quality monitoring and
management, standard data definitions, and data lifecycle management). This position is based in
specific Health Facilities in the districts and will report to the District M&E Officer through Zonal Data
Officers. At facility level this position also reports to the Site Supervisor.

Specific Responsibilities:
 Organize electronic and paper files at the facility, make sure all records are entered in the system.
 Maintains EMR system data entry requirements by following techniques and procedures.
 Verifies entered data by reviewing, correcting, deleting, or reentering data; combining data from
multiple sources if it is incomplete; purging files to eliminate duplication of data.
 Ensure that the facility EMR systems are up and running, records/reports all issues in the log book
and ensures that they are communicated in a timely fashion to supervisor.
 Provide facility systems updates on a weekly basis to Data Officer
 Assist with data cleaning/validation as necessary to ensure high quality data.
 Secure information by assisting with daily data backup on the electronic database.
 Participate in Quarterly, Biannual Supervisions and Data Quality Assurance exercises
 Involvement of quarterly DHA cohort report writing together with facility staff.
 Facility supervisions and visits as outlined by M&E plan. Assist in with regular checks on M&E tools
per visit guidelines.
 Assist the M&E Officer and Data Officers in conducting meetings with Site Supervisors and CHWs to
update them with new information related to M&E, as may be required
 Participate in data collection and entry for program research projects, as required
 Assist with preparation and correction of USAID and MOH Monthly reports
 Participate in Tingathe Monthly meeting, as directed by supervisors
 Provide early notification to program management of data collection or data integrity issues at the
facility
 Work closely with the facility staff (MOH and Baylor) to ensure all data systems at the facility are
working properly.
 Provide mentorship and capacity building to site-level staff to be able to support data entry needs as
required.
 Any other duties as may be delegated from time to time.

Requirements

 Certificate in Information Technology , statistics or any related field from a recognized institution
 Those with HIV management experience will have an added advantage
 Minimum of one year practical experience in M&E field ,planning and implementing data
management systems
 Capacity to produce high-quality briefs and reports in English;
 Strong knowledge of the HIV/AIDs management;
 Good level of proficiency in Microsoft Windows Excel and quantitative analysis;
 Strong interpersonal skills;
 Experience in a non-governmental organization or in USAID funded projects (desirable);

Application Instructions
Applications must include the following:
1. A motivation letter providing explanation and detail on how the applicant satisfies the required
candidate profile;
2. A current Curriculum Vitae;
Names and contact information of two (2) traceable referees who are not relatives

Application process:
Suitably qualified and experienced candidates should address their applications, including a detailed
Curriculum Vitae and names of three traceable referees to:

For physical delivery:

All applications should be delivered to our Baylor College of Medicine district offices
 o Mangochi office: NBS road next to Mr chiwaya House (MP)
o Balaka office: Opposite Balaka OPD near Police at Sueriders Houses
o Machinga office: Next to National bank in FMB building second floor
o Phalombe office; Opposite DHO offices
o Mulanje office; Phalombe road, from chitakale opposite Mulanje secondary school
o Salima Office: Mwambiya towers building 1st floor opposite Salima Metro

Closing date for receiving applications is on 26th June, 2020. The advert is open to applicants from the
indicated districts.