Building Maintenance Plan and Log

Complete this form and have it available to provide on request for Countryside Stewardship agreements
that include:

• Option HS1 – Maintenance of weatherproof traditional farm buildings.

• Option HS8 – maintenance of weatherproof traditional farm buildings in remote areas

Complete a separate log for each building covered by these options

CS Agreement number:

Building No/name/description:

Farm environment record number:

(if applicable)

Instructions
Throughout the lifetime of your Countryside Agreement you must use this form to support your payment
claim for option HS1/HS8.

Section 1
• Use the first column in the table to identify & plan the maintenance that you will need to carry out on
your traditional farm buildings that are under the options HS1/HS8. Tick all sections that are relevant to
your building/s.
• Carry out the inspection tasks according to the plan. Most items need checking annually and after
storms.
• Log the dates of inspection and the date that the work was completed in the spaces provided.

Section 2
• Record brief details of any problems that you noted from your Inspection tasks
• Briefly describe the maintenance work that you completed on the building.
• Take ‘before’ and ‘after’ photographs to show the maintenance work you did and number them so that
you can refer to them in Section 2. Keep these with your Maintenance Log and Plan.

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Section 1: The Maintenance Plan & Log
Part Include if you Inspection and Maintenance Frequency Year Yearly Storm Maintenance
of have recording tasks Tasks inspection inspection Tasks and
my date date if section
plan required. 2 both
(Tick) completed.
(Tick)

Roof Areas
All roofs Inspect roof areas Repair damage to Annually Yr1
from the ground the roof coverings and after
Yr2
and accessible high storms
points. Yr3
Inspect internal roof Yr4
space from below,
especially below
gutters.
Yr5
Record evidence of
any problems.
Slate, tile, Inspect for slipped, Replace tiles to Annually Yr1
stone roofs cracked or missing match or re-fix as and after
Yr2
tiles and slates necessary storms
Yr3
Record evidence of Yr4
any problems.
Yr5
Ridge tiles Inspect bedding Re-bed and re- Annually Yr1
and jointing point as necessary and after
Yr2
between ridge tiles storms
Yr3
Record any loss or
damage to the ridge Yr4
tiles. Yr5
Roof verge Check for loose Re-bed or re-fix as Annually Yr1
mortar or slipped necessary. and after
Yr2
copings storms
Yr3
Record any loss or Yr4
damage.
Yr5
Asphalt Inspect condition Make temporary Annually Yr1
roofs of repairs to splits and and after
Yr2
flat areas and holes. storms
upstands/ cover Yr3
flashings at Yr4
abutments.
Record any splits Yr5
and holes.
Sheet metal Inspect condition Make temporary Annually Yr1
roofs and of joints and repairs to cracks and after
Yr2
cladding clips/ upstands/ and splits, secure storms
cover flashings at loose clips Yr3
abutments Yr4
Record cracks,
splits or loose clips. Yr5

Shingle roofs Check for curling, Replace/repair Annually Yr1

and cladding splitting, moss damaged shingles and after
Yr2
growth, fungal or cladding. storms
attack. Yr3

Record any shingles Yr4

in poor condition. Yr5

Countryside Stewardship | Building Maintenance Plan and Log | cs31 V2.0 Jan 20 2
 Part Include if you Inspection and Maintenance Frequency Year Yearly Storm Maintenance
of have recording tasks Tasks inspection inspection Tasks and
my date date if section
plan required. 2 both
(Tick) completed.
(Tick)

Thatch Check for early Rake down roof Annually Yr1

signs to remove moss and after
Yr2
of failure of the growth and debris storms
thatch at ridges, Yr3
gables and chimney Yr4
abutments.
Check for moss,
algae, bird damage
etc. Yr5
Record any
problems.
Sheet roofing Check for wind Repair any damage Annually Yr1
materials damage, lifting including re-fixing and after
Yr2
at ridges or loose loose fixings and storms
fixings ridges. Yr3
Yr4
Record any
problems Yr5

Lead Inspect condition Make minor repairs Annually Yr1

weatherings of lead weatherings where necessary and after
Yr2
and flashings and flashings (eg dress back clips, storms
make good mortar Yr3
Record any splits or fillets). Yr4
holes
Yr5

Rainwater Disposal; above and below ground

Rainwater Inspect rainwater Carry out a Annually Yr1
goods goods from the clearance of the and after
Yr2
generally ground and debris. storms
accessible high Yr3
points. Yr4
Record any issues Yr5
Rainwater Check gutters, Record and carry Annually Yr1
goods and downpipes for out a clearance and after
Yr2
hoppers any debris or of the gutters and storms
vegetation. Check any hoppers and Yr3
any hopper heads overflows. Yr4
and overflows are
clear Yr5
Rainwater Inspect rainwater Repair or replace Annually Yr1
goods goods for cracks the damaged or and after
Yr2
and leaks, broken cracked sections storms
or misaligned using matching Yr3
brackets, poor materials and Yr4
falls or backflow colour. Do work
(reverse flow) of to ensure water
discharged water disposal system
operates as Yr5
Record new
originally intended.
damage or poor
water movement.
Rainwater Inspect rainwater If previously Annual Yr1
goods goods for defective painted, fully inspection
Yr2
paintwork repaint rainwater
goods once during Repaint Yr3
Record any
the life of the on a 5 year Yr4
new damage to
agreement cycle
paintwork or
Yr5
flaking paint.

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Part Include if you Inspection and Maintenance Frequency Year Yearly Storm Maintenance
of have recording tasks Tasks inspection inspection Tasks and
my date date if section
plan required. 2 both
(Tick) completed.
(Tick)

Timber Inspect fascia If previously Annual Yr1

fascia boards for painted, fully inspection
Yr2
boards defective repaint fascia once
paintwork during the life of Repaint Yr3
the agreement on a 5 year Yr4
Record any
cycle
new damage to
paintwork or Yr5
flaking and repaint.
Perimeter Check any drainage Clean/clear out. Annually Yr1
drainage channels for and after
Yr2
channel blockages. storms
Yr3
Record any
blockages Yr4
Yr5
Below Open up inspection Clean/clear out. Annually Yr1
ground chambers and and after
Yr2
drainage check that all storms
gullies and gratings Yr3
are free from silt Yr4
and debris and that
water discharges
freely.
Yr5
Record any
blockages.

External Walls: including doors and windows

External Inspect external If required Annually Yr1
walls walls and check for undertake
Yr2
generally any signs of leaning propping.
or cracking. Yr3

Record any signs of Yr4

new movement. Yr5
External Check for Remove vegetation. Annually Yr1
walls vegetation growth
Yr2
generally that may
be obscuring Yr3
any problems or Yr4
damaging walls.

Record any new Yr5

vegetation growth.
Masonry Inspect mortar Mend and Annually Yr1
walls joints, loose undertake
Yr2
masonry; plaster or repointing as
render failure and necessary. Yr3
hollowness. Yr4
Record any
issues or signs of Yr5
movement.
Masonry Inspect window If required Annually Yr1
walls and door arches undertake limited
Yr2
for any sign of propping
movement. Yr3

Record any Yr4

issues or signs of
Yr5
movement.

Countryside Stewardship | Building Maintenance Plan and Log | cs31 V2.0 Jan 20 4
Part Include if you Inspection and Maintenance Frequency Year Yearly Storm Maintenance
of have recording tasks Tasks inspection inspection Tasks and
my date date if section
plan required. 2 both
(Tick) completed.
(Tick)

Masonry Check for signs Lower external Annually Yr1

walls of dampness; ground levels or
Yr2
particularly the remove material
height of external stacked against Yr3
levels in relation to walls if causing Yr4
internal levels and damp.
materials stacked
against external
walls. Yr5
Record any internal
and external damp.
Copings and Inspect condition Re-bed and repoint Annually Yr1
parapets of any parapets as necessary.
Yr2
for any loose or
missing copings. Yr3

Record any Yr4

damage or signs of
movement Yr5

Timber Inspect frame for Annually Yr1

frame bowing, leaning,
Yr2
signs of rot or
decayed joints. Yr3

Record any Yr4

damage or signs of
Yr5
movement.
Timber Inspect infill panels Repair/make good Annually Yr1
frame for cracking or using compatible
Yr2
loose material. materials.
Yr3
Record any
deterioration or Yr4
issues. Yr5
Timber Inspect condition Annually Yr1
frame of horizontal
Yr2
timbers above
masonry plinth Yr3
for signs of rot Yr4
or decay. Inspect
masonry plinth for
damp and stability.
Yr5
Record any
deterioration or
issues.
Timber Inspect condition Mend or replace as Annually Yr1
frame of weatherboarding necessary with like
Yr2
for any sections for like materials.
that have slipped or Yr3
are showing signs Yr4
of decay.
Record any Yr5
problems
Earth walls Inspect for Make good/mend Annually Yr1
cracking/ using compatible
Yr2
hollowness of materials
surface render or Yr3
coatings. Yr4
Record any Yr5
deterioration.

Countryside Stewardship | Building Maintenance Plan and Log | cs31 V2.0 Jan 20 5
Part Include if you Inspection and Maintenance Frequency Year Yearly Storm Maintenance
of have recording tasks Tasks inspection inspection Tasks and
my date date if section
plan required. 2 both
(Tick) completed.
(Tick)

Earth walls Check for rodent Exterminate vermin Annually Yr1

damage and damp if necessary.
Yr2
patches particularly Remove source of
at the wall head. damp (including by Yr3
checking gutters, Yr4
Record any downpipes and
problems roofing and making Yr5
any issues good).
Earth walls Check masonry Make good and Annually Yr1
plinth for damp repoint as required.
Yr2
and stability.
Yr3
Record any
problems Yr4
and identify
Yr5
incremental change
Ventilation Check that Clean/clear out. Annually Yr1
ventilation grilles,
Yr2
air bricks and
louvres are free Yr3
from obstruction. Yr4
Record any
problems. Yr5

Doors and Inspect doors Undertake repairs Annually Yr1

windows and windows for as necessary
Yr2
open joints, rot to using like for like
cills and frames, materials Yr3
defective putty to Yr4
glazing, broken
glass, failed hinges,
rusting in metal
frames.
Yr5
Record any
problems or
deterioration.
Doors and Inspect existing Repaint existing Annual Yr1
windows paintwork for paintwork once in inspection
Yr2
flaking etc. the lifetime of the 5
year agreement Repaint Yr3
Record any issues. on a 5 year Yr4
cycle
Yr5
Bird screens Check bird-screens Repair bird screens Annually Yr1
to windows as necessary
Yr2
openings before
nesting starts. Yr3
Do not disturb bats. Yr4

Record any issues. Yr5

Water Ensure all exposed Add adequate Annually Yr1
storage and pipe-work is insulation as
Yr2
pipework adequately necessary
insulated to Yr3
prevent freezing. Yr4
Record any
Yr5
problems.

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Section 2 – Description of Issues Noted and Maintenance work done

Roof Areas
Maintenance
Issues Recorded during inspection and Description of Maintenance work done Photo Ref (before
and after)

Yr1

Yr2

Yr3

Yr4

Yr5

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Rainwater Disposal; above and below ground
Maintenance
Issues Recorded during inspection and Description of Maintenance work done Photo Ref (before
and after)

Yr1

Yr2

Yr3

Yr4

Yr5

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External Walls: including doors and windows
Maintenance
Issues Recorded during inspection and Description of Maintenance work done Photo No. (before
and after)

Yr1

Yr2

Yr3

Yr4

Yr5

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Glossary

Abutments A point at which something abuts against something else

That section in a sewer system where the flow from one or more sewers joins or
Chambers
converges into a main sewer
Copings The top, typically curved or sloping, course of a brick or stone wall.
Dress back Push back into place
A vertical frieze or band under a roof edge, or which forms the outer surface of a
Fascia
cornice,
A thin, impervious sheet of material placed in construction to prevent water
penetration or direct the flow of water. Flashing is used especially at roof hips
Flashings
and valleys, roof penetrations, joints between a roof and a vertical wall, and in
masonry walls to direct the flow of water and moisture
The portion of the end of a building that extends from the eaves to the peak or
Gables
ridge of the roof
A funnel-shaped enlargement at the top of a downspout where the gutter
Hopper heads
rainwater is received
A framed opening in a wall, fitted with fixed or movable slanted slats used for
Louvres
ventilation and air intake
A mixture used in masonry construction that can be troweled into the gaps
Mortar
between stonework.
Plinth A block or slab supporting a column or pedestal at the top or bottom.
Render The plaster covering of an entire internal or external wall.
The highest point of two adjoining roof spans usually finished with stone or
Ridge
moulded cement stone covering.
A roof-covering unit made of asphalt, wood, slate, asbestos, cement, or other
Shingles material cut into stock sizes and applied on sloping roofs in an overlapping
pattern.
The portion of a flashing or roof covering that is run up a wall without being
Upstands
tucked in, and which is usually covered with stepped flashing
Weatherboarding a set of fixed boards (usually wood)to the side of a building to stop water entry

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