Omkar Singh, 0901000604

School Based Assessment

Portfolio
Name of School: Saraswati Vidya Niketan
Subject: Electronic Document and Preparation Management
Candidate’s Name: Omkar Singh
Centre Number: 090100
Candidate Number:
Territory: Guyana
Teacher’s Name: Pratima Harbansi
 Omkar Singh, 0901000604
TABLE OF CONTENTS
Pages

1. Letters: 3

a) A two-page letter
b) A circular letter

2. Manuscript 7

A report

3. Tabular Work 9

4. Committee Documents 11

a) A notice of a meeting with an agenda

b) A chairman’s agenda

5. Display: 14

a) An invitation with a menu

b) An organizational chart

6. Legal Work: 19

a) A lease
b) A contract of employment

7. References 22
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LETTERS
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A two-page letter in blocked style on letter size paper with 0.5’’ margins

Sky High Travel & Tour

IDC Industrial Estate
Plaisance
East Coast Demerara
Email: skyhightt@gmail.com
Tel: (592) 654-5645
Fax: (592) 645-0934

Ref V/1

25 September, 2018

Dear Mr. Chan

VACATION BENEFITS

In reply to your letter of 07 September, 2018 re Vacation Benefits, I wish to inform you that you are entitled to
Full Benefits for yourself with effect from the first of January next year according to the Terms and Conditions
of your employment.

The maximum value of your benefits is $10 000.00 which is subject to Income Tax Deductions under the
provision of the law. As a result, your maximum benefits will be calculated as follows:

(a) Income Tax $3 362.28

(b) Net Benefits $6 638.72

Your spouse shall also be entitled for Vacation Benefits in accordance with the Terms and Conditions of your
employment. In support of your claims, please forward documentary proof of marriage:

1 Birth Certificate of spouse (with affidavit necessary)

2 Marriage Certificate

In making your claims you are reminded that:

1 The amount of you Vacation Benefits is calculated on an individual basis, and it should not exceed
your allowances.
 Omkar Singh, 0901000604
2 If the cost of your travel ticket is less than your Vacation Benefits allowance, the company will pay
the cost of the hotel accommodation to the amount of the difference between the costs of your
Vacation Benefits Allowance.

3 If the whole amount of your Vacation Benefits Allowance is not utilized, the remainder cannot be
used for any other purpose.

On completion of your arrangements for travel, please ask your Travel Agent to send me a statement showing
the following:

1 Itinerary

2 Cost of Travelling

I will then dispatch a Purchase Order to you to change or cancel your travel arrangements, please inform me so
that the necessary action may be taken. Should you proceed on your vacation overseas, you must submit your
electronic tickets and the stubs from your boarding pass to the Human Resources Department within one week
of your resumption of duties for the completion of your vacation records.

Yours Truly
SKY HIGH TRAVEL & TOURS

Desmond Subnaik
Human Resources Management

CC The Chief Accountant

The Factory Manager
 Omkar Singh, 0901000604
A circular letter with a tear off slip on letter size with equal side margins.
CARIBBEAN TRAINING COLLEGE
Mary-Ann Street, Castries, St Lucia
Email: caribtc@gmail.com
Tel: (435) 756-9087
Fax: (435)

You have been recommended by a student at our college as a person who may be interested in training for a
position or a career. Here is the opportunity that would assist you in obtaining the position you so desire.

Use the form below and send immediately for our information package which will reveal how you can study at
home for promotion or a career.

Our training is a step-by-step approach through easy-to-follow lessons. You study at your own pace. All study
materials are provided by our college.

Yours sincerely
CARIBBEAN TRAINING COLLEGE

Career Promotion Department

-----------------------------------------------------------------------------------------------------------------------------------

NAME:                                                                                                                                                  

ADDRESS:                                                                                                                                              

I am interested in a Home Study Programme. Please send me your information package.
Date
                                                                
Signature
                                                              
CARIBBEAN TRAINING COLLEGE, Mary-Ann Street, Castries, St Lucia
 Omkar Singh, 0901000604

Manuscript
 Omkar Singh, 0901000604

A report on letter size paper with 0.5” margins

CLIMAXX RECREATIONAL CLUB
Report of Executive
The Executive of Perseverance Recreational club hereby presents its Annual Report along with the
audited account of the club for the year ended 31 December 2018
Activities
The Club is a non-profit-making organization founded to organize sporting activities for the uplift of its
members. During the year there were monthly card games⃰among members at the Club house. Six games of
cricket were played-two at the Perseverance cricket ground & the other four at the other districts.
Executive
The following persons serve as members of the executive:
Paul Williams Harry Paul
Sundar Ramdeen David Singh
Malcolm Rahaman Roy Mangal
Rajnath Seeram Charlie White
Fixed Assets
The value of fixed assets moved from $10,000.00 at the beginning to $12,000.00 at the ending of the
year as set out in the Balance Sheet.
Financial Results
The surplus for the period after all expenses were paid was $725.00 as set out in the Income and
Expenditure Account.
Auditors
It has unanimously been agreed that Mr. Sankar Persaud, the Auditor, be re-appointed for the Club for
the ensuing year
By order of the Executive
Donald Boodram
Hon.Secretary
27 June 2019

⃰
A past time enjoyed by members

Son of one of the founders
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Tabular
Work
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Ruled tabulation on letter size paper with 0.5” margins and oblique and horizontal headings

SALES STATISTICS FOR PERIOD ENDING JUNE 30, 20…

INDIVIDUAL SALES PROCEEDS ($1000)

E
E

M
AM

L
NA

Y
R

TA
B

PR
N

N
A

A
RN

FE
JA

JU
T

TO
M

M
RS
SU

FI

Brotman Tony 20 30 36 40 31 40 197

Brinson Micheal 39 15 50 34 35 42 215
Hoff Peter 12 35 25 37 32 42 183
Santos Joshu 20 24 28 30 31 36 169
Patrick Erik 25 36 35 40 53 15 204
Rodriguez Justin 30 27 36 28 41 43 205
Crawford Richard 41 36 25 15 45 40 202
Sandonsky Anthony 37 29 23 43 56 45 233
Navaro Sean 42 32 42 44 30 35 225
Goldfinger Richard 25 40 33 50 52 45 245
Lacardi William 30 28 25 40 50 44 217
TOTAL 321 332 358 401 456 427
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Committee
Document
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Notice of a meeting with an agenda on a letter size paper with 0.5” margins
CLIMAXX SPORTS CLUB
To: All Members
An ordinary quarterly management is to be held at the Club House on March 31st 2018 at 1900 hrs.
AGENDA
Call to order/Attendance (roll call)
I. Apologies for absence
II. Minutes of the last management
III. Matters arising for the minutes
IV. Correspondence
V. Suggestions for fund raising activities
VI. Approval of:
a) Sale of old gears and equipment
b) Purchase of new gears
c) Increase of subscription fee
VII. AOB
VIII. Date of next management
IX. Termination/Adjournment of meeting

Zaida Shaw
Secretary
February 18, 2018
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A chairman’s agenda on letter size paper with 0.5” margins

CLIMAXX CULTURAL CLUB
A meeting of the Executive Committee to be held at the Club House on Friday April 31st, 2018 at 1300 hrs.
NOTES
A. Call to order/Attendance (roll call) 1
Call meeting to order
B. Apologies for absence 2
Mrs. Lall is out of the country on business.
C. Minutes of the last meeting 3
The secretary to read the minutes of the last meeting.
Call on someone to approve the minutes and
another person to second the approval.
D. Matters arising from the minutes 4
Place time limit on speakers
E. Correspondence 5
The secretary to read the correspondence
F. Sports Day 6
Call on Mr. Johnson to report on the managements.
G. Subscriptions 7
Discuss the amount of increase
H. Any other business 8
Tour to Suriname
I. Date and time of next meeting 9
Set a date for the next meeting
The secretary to record the agreed date.
J. Termination/ Adjournment of meeting. 10
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End/Adjourn the meeting.

Display
 Omkar Singh, 0901000604

An invitation with a menu on letter size paper with 0.5” margins

Omkar Singh, 0901000604
Omkar Singh, 0901000604
 Omkar Singh, 0901000604

An organizational chart on letter size paper with 0.5” margins

General
 Omkar Singh, 0901000604
H R Manager

Chief Purchasing
Welfare Officer
Accountant Manager
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Legal Works

A lease on letter size paper with 0.5” margins

GUYANA, COUNTY OF DEMERARA
THIS LEASE is made this FIRST day of OCTOBER TWO THOUSAND AND TWENTY-TWO
BETWEEN ANDREW KALAWAN Businessman of Church Street Georgetown in the County of Demerara (hereinafter
called ‘the lessor’ which expression shall where the context admits include the owner for the time being) of the one part
and AGNES LOGAN Labourer of Wellington in the County of Berbice (hereinafter called ‘the Lesse’ which expression
shall where the context admits include her successors entitled to the terms hereby granted) of the other part

NOW THIS LEASE WITNESSETH as follows

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THE LESSOR hereby demises unto the Lessee ALL THAT piece or parcel of land measuring one hundred meters by
three hundred having a frontage of twenty-five metres to the Main Road on the EAST and a side frontage to Enterprise
Road on the West (herein after called the ‘Estate’) for the sole purpose of rice cultivation AND TOGETHER ALSO with
the right of way over a road reserve three metres wide along the Eastern boundary line of the said Estate

TO HOLD the demised Estate unto the Lessee for the term of FIFTY YEARS from the FIRST day of OCTOBER TWO
THOUSAND AND TWENTY-TWO. PAYING thereof unto the Lessor during the said term the yearly rent of Ten
Thousand Dollars on the THIRTIETH day of SEPTEMBER in every year the first of such payments to be made on the
THIRTY-FIRST day of OCTOBER TWO THOUSAND AND TWENTY-TWO.

IF AND WHENEVER the yearly rent or any part thereof shall not be paid for a period of Twenty-one days after when the
due the whole of the said rent or any part thereof shall become immediately due and payable together with interest thereon
at the rate of ten per cent per annum

AT THE EXPECTATION of the Lease the Lessee is entitled if she so desires to purchase the said Estate

IN WITNESS whereof the parties hereto have herewith set their hands and seals the day and year first hereinbefore
written

SIGNED SEALED AND DELIVERED

by within named ANDREW KALAWAN
in the presence of
………………………………… …………………………………………
Address: ………………………………… ANDREW KALAWAN
Occupation: …………………………………
SIGNED SEALED AND DELIVERED
by within named AGNES LOGAN
in the presence of
……………………………………………... …………………………………………
Address: ……………………………….. AGNES LOGAN
Occupation: …………………………….......

Contract of employment on letter size paper with 0.5” margins

THIS CLEANING SERVICE CONTRACT is made BETWEEN THE FURNITURE COMPANY LIMITED of
Ruimveldt Industrial Estate referred to as ‘the Company’ and A CLASS OFFICE CLEANING SERVICES of Providence
East Bank Demerara referred to as ‘the Contractor’.
THE CONTRACTOR agrees to provide cleaning services at the offices of the Company at the above-mentioned address
on the following terms and conditions.
THE COMPANY will supply all cleaning materials gadgets and equipment required for the performance of the cleaning
services.
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THE CONTRACTOR will provide the Company with documentary proof that the necessary insurance for its workers has
been secured.
THE CONTRACTOR will provide the following cleaning services in the afternoon on Monday and Wednesday each
week as follows:
 Dust and cleaned surfaces of office furniture and filing cabinets
 Sweep and pop surface floors
 Clean and sanitize telephones light switches door handles and water containers
 Mop and clean restrooms with a germicide including mirrors toilets sinks and sink fixtures using disinfectant
 Refill soap and paper supplied by the Company
 Remove trash from waste bins to the outdoor dumpster
 Report damages or malfunctions
THE COMPANY will pay the Contractor the sum of Three Thousand Dollars on the last Friday of each month the
services provided during the month
THIS CONTRACT may be terminated other by either party at any time by notifying the other party of the termination
with at least two weeks’ notice prior to the date of termination
THE TERMS AND CONDITIONS of this contract are effective from the first Monday in February twenty twenty-
two through the last Friday in December twenty twenty-two or until notified in writing by the Company
IN AGREEMENT to the above-mentioned terms and conditions the parties hereto have hereunder set their hands this
Sunday day of April twenty twenty-two at Point Lisas
………………………………………………………... ..……………………………………………
Signature for and on half of Signature for and on half of
THE MEGA ENGINEERING COMPANY LIMITED A CLASS OFFICE CLEANING SERVICES
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References

BIBLIOGRAPHY
 Savvy-Business-Correspondence.com. (n.d.). A Multiple Page Business Letter, A Rule, or an Exception.
Retrieved September 5, 2019, from
http://www.savvybusinesscorrespondence.com/MultiplePageBizLetter.html
 Omkar Singh, 0901000604
 RAMTAHAL, Frank. (n.d.). Electronic document preparation and management. Section V: Business
Documents, Section VI: Specialised Documents.