Agenda of the Meeting:

1. Total project cost

2. Investment by either party
3. Rights and duties of either party
4. Relationship with Existing Maharshi Hospital
5. Representatives of either party
6. Revenue allocation and profit sharing
7. Time line for project starting

Recitals
Primary Decisions
Type of the Company:
 Initially Let’s begin with LLP (Limited Liability Partners) Company for
smooth and faster company formation to avoid initial complications and
compliances. Later on, we may review our strategy and may upgrade to
Private Limited Company Fomation.

Our Company Name:

ુ
 આનંદ આશ્રય ઓન્કોલોજી ગ્રપ
 Anand Ashray Oncology Group
Our Combined Company Name:
 ABC Cancer Research Institute LLP
Our Radiation Center Name:
“Anand Ashray-Maharshi Cancer Center”
“આનંદ આશ્રય - મહર્ષિ કેન્સર સેન્ટર”
 Strategic Decisions
1. Total project cost
There are several LINAC Machines are available and recommended to treat
the patients number ranging from 50 to 300; these machinesare costing within
a range of INR 8 Cr to INR 25 Cr.

Initially, we have considered the LINAC Machine Costing INR 8CR to

manage the patients flow upto 100.
Our Approximate Project “Valuation” may go upto INR 40 Cr based
on the primary friendly information from the certified valuer.

2. Investment by either party

 As Already Discussed, Rs.2 Cr Capital Investment shall be brought by
Both Parties.
 Today, on signing the MOM, we both parties are the “Principal
Promoters” and any partner/shareholder introduced later will be at
Level 2 and they will not have the Voting Rights.
 However, either Party may bring investor within their Shares (Equity) as
2nd Level but they will not have the voting right or management access.
3. Rights and duties of either party
 All decisions pertaining to Cancer Department shall be taken by Our
ુ ”
Company “આનંદઆશ્રય ઓન્કોલોજી ગ્રપ
“Anand Ashray Oncology Group” such as Appointment of Doctors,
Radiation Staff, Purchase of Consumables & General Goods pertaining
to Radiation Department.
 Subcontracting & Allotment of Allied Services Contracts shall be
mutually decided.
 Surgical & Medical Staff with Infrastructure will be provided by Maharshi
@ 50%
 Land will be considered as a “Rented Property” for our Internal
Consideration; And for to maintain the Books of Accounts, we will
mention as “Annual Additional Lumpsum Profit Sharing” against the use
of Land.
 Laboratory & Pharmacy will be shared facility with Maharshi @ 50%
 In case the Laboratory & Pharmacy is Outsourced, Proportionate
Expense of both Lab & Pharmacy will be considered as “Costing of the
Company ABC”.
 Revenue Allocation:
Radiation + Day Care 50%
Surgical + Chemo 50%
 EXECUTIVE APPOINTMENTS

 CEO shall be appointed in the Company ABC Mutually or By Voting.

(Chief Executive Officer CEO, is the top position in an organization and
responsible for implementing existing plans and policies, improving the
company's financial strength, supporting ongoing business
transformation and setting future strategy). The CEO reports to the
Board of Directors and is usually the top position within the company.
The Tenure of the appointed CEO will be maximum for the period of 24
Months. Post the tenure, New CEO shall be appointed Mutually or by
Voting of the Board of Directors. However, the Board of Directors may
terminate the existing CEO on their wisdom & requirement during his
appointment tenure.

 Dr Ashwin Gadhvi will Manage All the Medical Administration of the

Radiation Centre (i.e. Operations); he will be designated as COO (A
Chief Operating Officer (COO) is the executive who oversees ongoing
business operations within the company. The COO reports to the CEO
and is usually second-in-command within the company. This is a Full-
Time Appointment and shall remain permanent and irreplaceable until
company’s existence Or his wilful resignation.

 Dr Pankajsinh Raj, will Manage Finance & General Administration; he

will be designated as CLO & CFO (A chief Learning Officer (CLO) is a
senior-level executive who ensures that a company's corporate programs
and strategy, supports its overall business goals. CLOs are found where
the human resources department is broken out into various specialties.
As being CFO, he will also oversee all the financial operations of an
organisation, including accounting, financial reporting, tax, business
control and treasury. He will manage all aspects of financial matters and
decision making. This is a Full-Time Appointment and shall remain
permanent and irreplaceable until company’s existence Or his wilful
resignation.
 Dr Ravindrasinh Raj, will look after and ensure the effective use of
Knowledge Resources; he will be designated as CKO (Chief knowledge
officer (CKO) is the person responsible for overseeing knowledge
management within an organization. The CKO's job is to ensure that the
company profits from the effective use of knowledge resources). This
appointment shall remain permanent and irreplaceable until company’s
existence Or his wilful resignation
 One Person from either side (Anand Ashray & Maharshi) (Total 2
persons) will be appointed as a Designated Partner of the Company to
sign all the company documents.
 One Person from either side (Anand Ashray & Maharshi) (Total 2
persons) will be authorized to operate the Bank Accounts Jointly;
However, CEO’s Signature is required on the Payments exceeding the
transaction amount Rs.1,00,000/- (Rupees One Lakh Only). CFO may
operate himself or can appoint the Maker & Checker for all Online
Banking Transactions. However, CEO will remain as Authorizer to Add &
Approve the Beneficiary.
 Initially, Two Persons from either side (Anand Ashray & Maharshi) (Total
4 persons) will be appointed in as Member of Board of Directors.
However, it may be mutually increased proportionately later on
requirement. The Present Board of Directors will be Total 4 (2 from
Anand Ashray Group + 2 From Maharshi Group).
 General update regarding income and accounts will be provided to all
the Board of Directors on Monthly basis; And Detailed Financial Reports,
Profit & Loss and about future strategies CEO will Report the Board
Members during Board Meeting on Quarterly basis or as per the ROC
Norms.
 No Substitute for Any Board Member can be appointed or entertained to
attend the BOD Meeting regardless of making any strategic decisions,
disputes, reporting, sharing trade secretes or under whatsoever
situations against Management/Designated Partners shall be allowed. In
case of absenteeism or inability to remain present during Board Meeting
if the 2/3 strength is not fulfilled the meeting will be dissolved and
Quorum (minimum number of people needed to hold the BOD Meeting)
will not take place as per ROC Norms. Arbitration in any form for the
company matters withing the Board Members for any Share (Equity)
 Holder will be entertained unless and until any dispute leads the
management (BOD) to the judicial resolutions by law.

Time Line of the Project

Steps to Way Forward:
 Collection of DSC & DIN from All Partners (By 29th Sept)

 Process of Formation of the Company (CIC from ROC, PAN)

(By Dashera)

 Opening Bank Account (On Labh Pancham)

 Process of Drafting the Constitution of the Company

(By Dev Diwali)

 Fund Generation Process (By sale of Equity / Project Finance)

(Parallel Activity to be Completed by December 2022)

 Appointment of Radiation Safety Officer (1st January 2023)

Programme Design
Program Implementation
Radiotherapy facility Design

 Applying for eLORA

(By 16th January 2023 to be obtained by 1 st March
2023)
Layout Approvals
Licence
Registration
RSO approval of radiation facilities

 Parallelly, applying for IEC, SMC, Shop & Est, BMW etc)
 Social Media Marketing (During Maha Shivratri – Holi)

 Announcement of the Project & Center (Immediately After Holi)

 Commencement of Surgical & Chemo Facilities

(Immediately After Holi)

 Appointment of Architect
(Immediately After Company Formation)

 Appointment of PMC (At Required Stage)

 Appointment of Civil Agency (At Required Stage After 1st March)

 Appointment of other Vendors for various Services

(After 1st March)

 Formation of an ad hoc committee (Radiation)

(Just before the commencement of Project Construction)
Oncology Project Consultant
Radiation Oncologist
Physicist
Therapist
Engineer
Architect
PMC
Civil
MEP Specialists
Structural Specialist
Vendor Project Team

 Awarding PO for LINAC (By 31st March)

 Awarding PO for Dosimetry & Allied Equipments (By 30th May)
 Appointment of Technical Staff (By 15th June)

 MOU / Appointment of Radiation Oncologist

(In Parallel with RSO but may be joining later by 31 st
January)

 MOU / Appointment of Medical Oncologists

(31st March or on requirement after Holi)

 Interviews of Other Staff (After 1st August)

 Appointment of Agencies like:

Housekeeping, Security, Canteen (After 1st August)

 Release of LC (By 15th June)

 Marketing through Banners & Hoardings (On

Requirement)

 Planning and Fund Raising for Inauguration (As Required)

 Shifting LINAC from Bombay Port (By End August)

 Installation & Erection of LINAC (By Dashera 24th October ’23)

 Testing, Safety Checks & Initial Radiation Suvey (End October

‘23)

 Acceptance Testing of the Machine (End October ‘23)

 Commissioning of the Machine for clinical use

 (on Nutan Varsh 11th November 2023)

 Final Report & Documentation (December 2023)

 Training of the Staff & safe use of the Accelerator (December

’23)
 Establishment of the Baseline Quality Assurance parameters &
schedules (December ’23)

 Final Approvals (December ’23)

 Formation of Tumour Board

(As required, once Surgical Procedures Starts)

 Inauguration (1st January 2024 Or 16th January 2024 Or

Maha Shiv Ratri)

 Shubh-Aarambh