INDUSTRIAL ATTACHMENT LOG BOOK

Figure 1

CHINHOYI UNIVERSITY OF TECHNOLOGY

School of Entrepreneurship and Business Sciences

Department of Supply Chain Management

Program :Bachelor of science in supply chain management

Student Name: Martha Chambakata (C20141315B)

Period: August 2022- 31 July 2023

 MONTH ENDING AUGUST 2022
Week Duties assigned Encountered problems Strategies used to resolve
Ending During execution encountered problems
5 Aug 2022 1.taken for orientation by human resource Low esteem as it was difficult to 1.l used to know the staff names and able to interact
manager that is introduced to staff members and interact with others and also felt with some of members
the environment out of place as l was not
2. briefing of the administration procedures and familiarizing with others
the logistics of the company
3.learnt how to issue goods to the departments.
12 Aug 2022 1.learnt how to use generator since it is the There was challenge on issuing l get assistance from the admin officer on issuing
source of power in the absence of electricity goods to other departments goods
2. l issued stationery , detergents and
consumables to other departments
3.l received new stock and record them in their
correct books

19 Aug 2022 1.l updated and corrected the stock registers There was challenge on preparing I cope up with the old registers and able to prepare
2. prepared new registers and update new new registers as the format and new registers
inventory received layout was difficult to handle
3.reshelf items in good order
26 Aug 2022 1.l counted all goods in stores and create the Lack of knowledge on the use of Was assisted by the supervisors
excel sheet for all items in stock computers and excel preparation
2. l issued good to other departments using FIFO
method
3.made goods requisition to Judicial Service
Commission (JSC) for the month ending

Student self -evaluation

l had a good start which was coupled by good introduction which gave me a good view of the company s set up and also familiarizing with a
number of members
 Signature……………………………………………………………………………………………………………………………………………..

Industrial supervisor’s comments …………………………………………………………………………………………………

Signature…………………………

Company stamp

Month ending September 2022

Week ending Duties assigned Problems encountered during Strategies used to resolve encountered
execution problems
2 sept 2022 1.l prepared purchase requisition of ford ranger There was no challenge for the l managed to do the duties efficiently
battery which used in the day to-day running of the week as l was used to work
business
2.verification of room 2 inventory list for hand over
and take over purposes
3.Administering,issuing stationery to staff members

9 Sept 2022 I updated the registers and hand over to the Some members were not I managed to compile the board of survey with
 supervisors for verification cooperating and some goods were those who attended the meeting
2. compiled the list of assets that need to be boarded damaged to an extent that some
that is unserviceable assets members refused to take
3. compiled the list of proposed members to
constitute board of survey

16 Sept 2022 1. Learnt how to do vehicle hand over and take over Ignorance from some of the staff I used to check the assets when the officers were
and also calculating the mileage per every journey members as they were busy with free and also helped by office members to find the
travelled. their work assets numbers
2.made fuel requisition for the month for motor Some assets were shifted and they
vehicles as well as generator were difficult to re place
3 I did physical asset verification office by office
counting the missing assets and damaged
23 Sept 2022 1. Updated the asset register by finding the asset There was no challenge as I was The week ended well
number and correct office number. used to the work and process
2. placed the inventory last of all assets in each office
3. collected goods bought from Spar and Pick n Pay
and recorded them in the specified registers

30 Sept 2022 1.Making assets returns for every stations as well as There was no challenge Week ended well
motor vehicle returns .
2.Made request of items from JSC
3.Stock take of all items in the stores

Student self-evaluation
The month ended well as I was doing some duties without the help of the supervisor and also able to work under pressure

Industrial supervisor’s comments

…………………………………………………………………………………………………………………………………………………………
 …………………………………………………………………………………………………………………………………………………………

Signature ………………………… Company stamp

Month ending October 2022

Week ending Duties assigned Problems encountered during Strategies used to resolve
execution encountered problems
7 Oct 2022 1.learnt how to issue law reports as per required by It takes too long to figure out the The problem found but in the
magistrate problem of borehole process to be solved
2.faulty finding of the electricity problems on
borehole
3. registers checking by the supervisors
14 Oct 2022 1. Administering where l received calls and made There was no problems The week ended well
logistics arrangements encountered for this week
2. l maintained the order in the stores and numbering
the bin card
3.l checked the expired goods and expiry dates
21Oct 2022 1.l checked the goods received voucher with the There was a challenge of checking l managed to do the duties and the
delivery notes verifying the correct entry of items the vehicles status as some stations managed to gave me
2.monitoring the use of stationery and detergents for stations were ignorance feed back
the Mashonaland east
3.checked the vehicle status for every stations
28 Oct 2022 1.registers checking for accuracy management There was no challenge The week ended well
2made vehicle returns for month end as well as stock
request
 3.stock taking for mash east province

Student self evaluation

There was challenge on some areas but l managed to handle them efficiently.

Industrial supervisor’s comments

…………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………….

Signature…………………………… Company stamp

Month ending November 2022
Week ending Duties assigned Problems encountered during execution Strategies used to resolve the
problems encountered
4 Nov 2022 1.requested for administration fuel for the There was no challenge as l was eager to I found alternative source of
month of November do things on my own ,network challenges internet that is mobile data to send
2. requested for stationery, detergents and arise when sending the requests through the emails in time so that logistics
security items email movement will done effectively
3.Administration, receiving calls and
monitoring stations online

11 Nov 2022 1.Made assets returns for every station
2. checked the registers as well as updated
the registers
3 .received goods from JSC and issued some
items to Goromonzi
4. Checked areas that need to be maintained
and repaired and requested for public works
to attend to
The items l requested for were not in the I re-requested for those items that
issue voucher like black pens ,flat files were not on the list of requested
and liquid soap which are very crucial for items
the running of the business .
It took more time to found the areas that
need the maintenance.

18 Nov 2022 1.Issued goods to Murewa ,Mutoko and There was no challenge during the week The week ended well
Mutawatawa
2.Worked hand in hand with publics works
making sure that they are doing job well
3.Assesed the work done at Murewa and
wrote GRV for work done
25 Nov 2022 1. Collected goods from SPAR and PICK N Late response from stations when l I tried to put pressure so that
PAY required the mileage of vehicles in time information will came in time
2. Issued Printers, stationery and cleaning
materials to Chivhu
3. Updated goods and cleaned the stores
4. l prepared Assets Consolidated register as
per required by the Provincial Head
5.l did motor vehicle returns for the Mash-
East Province

Student self-evaluation
The month ended well l learnt how to tackle many tasks alone , l also eager to learn more in the future .

Signature…………………………………………………………………………………………

Industrial supervisor’s

comment………………………………………………………………………………………………………………………………………………
……………………………………

Signature …………………

Month ending December 2022

date Duties assigned Problems encountered during the execution Strategies used to overcome the
problems encountered
 2 Dec 1.I requested for monthly consumables
2022 and fuel for administration and court
circuit for the month of October
2.Checked the registers and also hand
over them to the respective people who
assigned for checking the registers
The whole station was affected by lighting
where there was no electricity and
communication system as they affected by
lighting
We use generator as a source of
powering the station and made
report to the Tel-one department
who cater for the communication
system

3.Updating inventory in the stores

4.Counted stock left in the stores and

checking the expiry dates for the goods
in stores

9 Dec 2022 1.Made request for an electrician to There was no challenge during the week The week ended well since I
attend to the generator which was not didn’t face any challenges
working

2.Also made requisition for the buying

of wifi-bundles at Mash -East Province

3 . took quotations for water and tissues

for the whole province
4. made stock sheet for consumables
items .
16 Dec 2022 Stock take and updating the registers . Ignorance from stations in the event of Managed to receive the stock
requesting stock balances . balances by following up each
Prepared master balance sheet of items and every station
used for the whole year

Removing unnecessary items in the

stores and clean the stores

Made requisition of items which were

needed urgently by the station

23 Dec 2022 Made motor vehicle returns for the There was no challenge executed during the The week ended well
month of December week

Scanning performance appraisals for the

all members of staff members

Stock counting and updating the

registers

30 Dec 2022 Made stock requisition for the month of
January that is stationery, detergents and
consumables
I wrote administration report as well as
security report for the year ended 31
December 2022
The challenge arises when the quantity I revisited the issue vouchers and
received and issued are not tallying with the confirmed from the stations the
quantity left in the stores meaning that some corrected entries if any
items were not recorded when they are issued.
also it took time as I was checking from
January up to December therefore, errors
 arises
Prepared the master balance sheet of
stock received and issued for the year
ended 31 January 2022

Student self-evaluation
The month ended well l learnt how to tackle many tasks alone , l also eager to learn more in the future .

Signature…………………………………………………………………………………………

Industrial supervisor’s

comment………………………………………………………………………………………………………………………………………………
……………………………………

Signature ………………………

MONTH ENDING 31 JANUARY 2023

DATE DUTIES ASSIGNED PROBLEMS ENCOUNTERD STRATEGIES USED TO
DURING EXUCATUION OVERCOME THE PROBLEMS
ENCOUNTERED
6/01/23 Received goods from JSC and recorded Since it was opening days , there was Assisted by office orderlies to issue
them in the correct registers lot of pressure . goods to other stations

Updated the registers and issued goods to
other stations
Cleaned the stores and put order
Changed the Bin card and charts in the
stores
Stock we requested didn’t received in
quantities we requested due to
shortages at JSC.
Dusty and other chemicals in the stores
affected me as l was cleaning
Re-requested for stock we didn’t receive
I drunk fresh milk and get some pills
after cleaning the stores

13/01/23 Over issuing of goods to stations due Those which were oversupplied were
Issued goods to Murewa, Mutawatawa and to pressure . returned back using issue voucher
Mutoko using first in first out method

Made purchase requisition for the purchase

of water tanks and made quotations as well
as the paperwork.

Updated registers .

Administering and receiving calls from

other stations
20/01/23 Requested for the public works to attend to
electrical faults ,toilet leakages as well as
welding of steel benches
Work hand in hand with public works to
enable efficient use of resources and also
making sure that the job has done well .
Requested for the fix and supply of
aluminium board and serving counter at
Goromonzi Magistrate Court.
Requested for the quotations.
There was lot of pressure during the I got assistance from the supervisor and
week as the public works team were to everything goes well
be monitored whilst the admin office
need to be attended
Quotations for the work at Goromonzi
failed to pop up in time and the caused
the paper work to took longer than
expected

Wrote minutes for procurement.

Received goods from JSC and recorded

them in their specific registers.
27/01/23 Updated registers. Late submission of vehicle return due Submitted when there was enough
to network challenges network
Registers were checked by supervisors
verifying the correct entry of stock tin the
books.

Made vehicle return for all vehicles in the

Mashonaland East Province.

Student self-evaluation
The month ended well as I was doing some duties without the help of the supervisor and also able to work under pressure

Industrial supervisor’s comments

…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………

Signature ………………………… Company stamp

Month ending 28 February 2023

DATE DUTIES ASSIGNED PROBLEMS ENCOUNTERD DURING STRATEGIES USED TO
EXUCATUION OVERCOME THE
PROBLEMS ENCOUNTERED
3/2/23 Counted stock in the stores Too much pressure Assisted by the supervisor
Draft a stock sheet as at that 31 January
Updated the registers Some stations delayed to bring their stock balances
Received goods from JSC and recorded
them in the specified registers
Issued goods to stations
10/2/23 Filed the documents in the correct files Some inventories were moved from their Updated the asset movement
Wrote GRV for battery bought for Murewa Correct offices register and correct the inventory
magistrate court lists
Collected grass cutter from repairs
Checked the inventory lists physically in
each office

17/2/23 Requested for circuit fuel administration Late submission of requests due to electricity We use generator as a source of
and generator challenges power

Made order in the stores .

Administering

Attended to staff members’ requests

24/2/23 Counted items that need to be requested There was no challenge executed during the week The week ended well

Requested for stationery ,detergents and

consumables

Prepared motor vehicle inspection forms

Wrote vehicle returns for all vehicles in the
Mash East Province

Student self-evaluation
The month ended well ,I can do a number of administration duties without the help of supervisor

Industrial supervisor’s comments

…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………

Signature ………………………… Company stamp

DATE DUTIES ASSIGNED PROBLEMS ENCOUNTERD DURING STRATEGIES USED TO

EXUCATUION OVERCOME THE PROBLEMS
ENCOUNTERED
3/3/23 Wrote administration and security report
for the month of February.
Updated inventory and checked the
registers
Administering ,receiving call, issued goods
to staff members
Power cuts and network challenges during the We used generator as a source of
week power
Inadequate supply of stock that caused some work We managed to get stock which
not to be done effectively was needed

10/3/23 Received goods from JSC Some items were not receive Was assisted by supervisor in all
Counted them and recorded them in the A bit confusion in issuing goods because I issued areas that need help
books to 5 stations at the same time
Issued goods to other stations using FIFO
methods
Checked inventory list for the month of
march

17/03/23 Administering Power cuts

Filing the documents in their correct files
Prepared log sheet for motor vehicles
accessories for all vehicles
in the mash east
photocopying and printing the documents

4/03/23 Tagging assets in the offices and re Take too long to tag the assets since the offices Managed to tag a number of
arranging the furniture are many offices’ assets

Received swivel chairs from maximizing

company and recorded them in the books
.
Made request for the purchase of flood
lights,torches as well as the installation of
solar systems to the stations
Prepare motor vehicle return as at 25
March 2023

31/03/23 Wrote quarterly report There was no challenge during the week as l was The week ended well
able to handle the tasks alone
 Requested for stationery ,consumables and
detergents
Stock take for the month of march

Requested for the purchase of generator for

Goromonzi Magistrate court as a source of
power

Student self-evaluation
The month ended well , am able to do a number of tasks without the help and am learning new tasks as well as problem solving techniques

Signature…………………………………………………………………………………………

Industrial supervisor’s

comment………………………………………………………………………………………………………………………………………………
……………………………………

Signature ………………………
nh
Month ending 30 April 2023
Date Duties assigned Problems encountered during execution Strategies used to solve the
problems executed
7/4/23 Collected stationery,detegents and consumables The week was quite busy because we none
from JSC receive stock in large quantities and I
recorded and put in correct order alone
Counted stock received

Recorded the stock in the registers

Updated the registers

14/4/23 Issued goods to other stations that is Some stations didn’t get their stock due to Organized transport for all stations
Chivhu ,Goromonzi and Marondera transport challenges and collected their stocks
Updated the registers as well as the bin card
Cleaned the stores
Removed unnecessary items
21/4/23 Issued goods to Mutawatawa and mutoko
Checked doors that need to be repairs

Wrote requests for the padlocks and locksets

28/4/23
Student self-evaluation
The month ended well l learnt how to tackle many tasks alone , l am also eager to learn more in the future .

Signature…………………………………………………………………………………………

Industrial supervisor’s

comment………………………………………………………………………………………………………………………………………………
……………………………………

Signature ………………………