Manual for computer application-I by :Er.

A Yadav

Microsoft Office Word

Microsoft Word 2003 is a powerful word processing program that is primarily used for text-
intensive types of documents. With Microsoft Word 2003 you can create general types of
word processing including, business letters, newsletters, proposals, contracts, and
manuscripts.
MAIN FEATURES OF WORD PROCESSING
The main features are:
• You can create professional documents fast, using built- in and custom templates.
• You can easily manage large documents using various features like the ability to create table
of contents, index, and cross-references.
• You can work on multiple documents simultaneously
• With the help of mail merge, you can quickly create merge documents like mass mailings or
mailing labels.
• AutoCorrect and AutoFormat features catch typographical errors automatically and allow
you to use predefined shortcuts and typing patterns to quickly format your documents.
• The print zoom facility scales a document on different paper sizes, and allows you to print
out multiple pages on a single sheet of paper.
• The nested tables feature supports putting one table inside another table.
• You can export and save your word documents in PDF and XPS file format.
The word processor has many unique features as follows : -

1) Typing easy : In MS WORD typing is so easy because

a. We need not click enter button after end of the line as the type writer. The
word processor itself takes matter to the next line of the document. This facility is
called word wrapping
b. There is no limit for typing the matter
c. You can easily correct mistakes as the typing matter appears on the screen
2) Saving: The document type can be stored for future use. We can preserve the document
for any number of years in word processing
3) Adding, removing and applying text : Documents can be modified easily in MS office
we can easily place a new word in place of existing one. The new words will automatically be
adjusted in the place of deleted or modified text. We can also copy a part or whole of the
matter from one document to another document
4) Spell check of words : The spelling of the words in the document can be rectified
automatically we can also find alternative words to our typed words. The grammatical errors
can also be rectified in word processor.
5) Change the style and shape of characters and paragraph :
The documents in word processor can be made attractive because the shape and style of
characters in the documents can be changed according to our requirement

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6) Bullets and Numbering :

Bullets are special symbols which can be put for different points, paragraphs and documents
where as numbers are ascending figure while 1,2,3 etc.
7) Headers and footers : A header is the text appearing above the documents and footer is
the text appearing below the documents
8) Creation of tables : If you give directions for required number of rows and columns word
provides a ready made table to work
9) Inserting pictures and objects : In the word processor we can insert the pictures in the
document to make it more attractive. These pictures can be obtain from clip art which is
available in word processor
10) Preview facility : Before getting a print out of our document we can get a preview of
document if mistakes are there we can change the document
11) Mail merge facility : If you want to send information to different persons there is a
facility in word processor known as mail merge the main body of the letters can be typed
once and we can send the same to different addresses
12) Macros : With the help of macros we can avoid certain type of repetitive works. This
saves our time and efforts.
Advantages :
1) Quality: Word produces error free documents. The spell and grammar check in word
processing makes the document to be error free.
2) Storage of text: We can take any number of copies with word processor. If we need this
same document with slight changes we need not type the same letter again just by making
some slight changes we can obtain a modified copy easily.
3) Time saving : We can get any number of copies of documents in future without re typing
4) Securities: We can protect the documents of word by giving pass word.
5) Dynamic exchange of data: We can have dynamic exchange of objects and pictures from
other documents into word processing document. The documents can be linked each other.
To Start Microsoft Word 2003
Click the Start button, trace to Programs, then trace to Microsoft Office and select
Microsoft Office Word 2003.

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Title Bar Displays the document name followed by a program name.

Menu Bar Contains a list of options to manage and customize documents.
Standard Toolbar Contains shortcut buttons for the most popular commands.
Formatting Toolbar Contains buttons used for formatting.
Ruler Used to set margins, indents, and tabs.
Insertion Point The location where the next character appears.
End-of-Document Marker Indicates the end of the document.
Scroll bars Used to view parts of the document.
Status Bar Displays position of the insertion point and working mode
buttons.
Adjust Page Margins
1. Click to place the insertion point (cursor) at the beginning of the document.
2. From the File Menu, select Page Setup.
3. Adjust the margins by typing in an exact measurementor click the up/down arrowsto
increase/decrease the marginmeasurement for each: top, bottom, left,and right.

4. Click OK.
Format Text
A font is a set of all characters available in one typeface and size, including uppercase letters,
lowercase letters, punctuation, and numerals. To change the appearance of text, you may
change the font as well as the font style (bold, italic, underline). Be sure to choose a font that
is legible and practical.

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1. Highlight the text that is to be modified.

2. To highlight all of the text within the document: from the Edit menu, select Select All.
3. From the Format menu, select Font.
4. Click to select the desired font, font style, size, font color, underline style, effects, etc.
5. In the Preview Pane, verify your selections.
6. Click OK.
Font Color
1. Highlight the text that is to be modified.
2. Click the Font Color button in the formatting toolbar.
3. Click to select the desired color.
Text Effects
1. Highlight the text that is to be modified.
2. From the Format menu, select Font.
3. Click to select the Text Effects tab.
4. Click to select the desired Animation.
5. In the Preview Pane, verify your selections.
6. Click OK.
Cut, Copy, and Paste
It’s important to understand the difference between cut and copy. When you cut text, you
remove it from its original location and place it in a new location. When you copy text, the
duplicate text can be placed in a new location while the original text remains in its primary
location.
1. Highlight the text that is to be cut or copied.
2. Click the Cut button in the standard toolbar. Or from the Edit menu, select Cut.
3. If you want to duplicate the text to put in a different location, while the original text
remains in its current location, click the Copy button in the standard toolbar. Or from
the Edit menu, select Copy.
4. Click to place the insertion point where you want to put the text.
5. Click the Paste button in the standard toolbar. Or from the Edit menu, select Paste.
Align Text
1. Highlight the text that is to be modified.
2. To highlight all of the text within the document: from the Edit menu, select Select
All.
3. Click the desired alignment button:
Align Right With right alignment, the right side of the paragraph is aligned with the right
margin or indent.
Align Left Left alignment is Word’s default alignment for body text. The left side of the
paragraph is aligned with the left margin or indent.
Center With center alignment, each line of a paragraph is centered between the left and right
margins or indents.
Justify With justified alignment, the paragraph is aligned with both the left and right margins
or indents.

Insert WordArt to Enhance Text

1. From the Insert menu, trace to Picture and select WordArt.

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2. Click to select the desired

WordArt style and click OK.

3. Specify the desired Font and

Size.
4. Click to select Bold or Italic.
5. In the Text window, type the text
you want to appear in decorative
WordArt style.
6. Click OK.
Change Line Spacing
1. Highlight the text that is to
be modified.
2. From the Format menu,
select Paragraph.
3. Click the Line Spacing
down arrow.
4. Click to select the desired
line spacing option (Single, 1.5
Lines, Double, etc.).
5. Click OK.
Format Columns
1. Highlight the text that is to be formatted in columns.
2. From the Format menu, select Columns.
3. Click to select the desired Number of columns or enter the number of columns.
4. Enter the desired column Width and Spacing between columns. 6. If you want a line
between the columns, click the Line between checkbox.
6. Click OK.

Apply Borders and Shading

1. Highlight the text you want to put a border around.
2. From the Format menu, select Borders and Shading.
3. Click to select the Borders tab.
4. Click to select the desired Setting, Style, Color, and Width.
5. In the Preview Pane, verify your selections.
6. Click the Shading tab.
7. Click to select the desired Fill, Style, and Color.
8. Click OK.

Create Headers and Footers

A header or footer is text or graphics such as your document’s title, your name, date, or any
information that you want printed at the top or bottom of each page in the document. A
header is printed in the top margin; footer is printed in the bottom margin.
1. From the View menu, select Header and Footer.
2. To create a header, enter text that you want to appear at the top of every page. You
may insert page numbers, date, and time by clicking the corresponding button in the
header and footer toolbar.
3. To create footer, click the Switch Between Header and Footer button. The insertion
point will move to the footer area where you may enter text that you want to appear at
the bottom of every page.

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4. Highlight and format all header/footer text as desired (font, font style, size, etc.).
5. Click the Close button on the header and footer toolbar.

Insert Page Numbers

1. From the Insert menu, select Page Numbers.
2. Click the Position down arrow and specify whether to print page numbers in the Top
of Page (Header) or in the Bottom of Page (Footer).
3. Click the Alignment down arrow and specify the desired alignment (Left, Right,
Center, Inside, or Outside)
4. If you want the first page number to display on the first page of the document, click
the Show number on first page checkbox.
5. If you need to begin your document with a page number other than # 1, click the
Format button. Click to select the Start at radio button and enter the page number
you want your document to start with.
6. Click OK.

Insert a Symbol (example: TM or ©)

1. Click to place the insertion point where you want to insert the symbol.
2. From the Insert menu, select Symbol.
3. Click to select the desired symbol. If youdon’t see the symbol you want, choose
adifferent Font.
4. Click Insert.
5. Click Close.

Inserting Pictures & Graphics

Click INSERT and then select PICTURE. From the sub-menu, select the option FILE if
you have the picture or photograph stored as a separate file on the computer. This opens a
dialog box where you can browse or type the location (path) of the picture on the computer.

Click INSERT and then select PICTURE. From the sub-menu, select the option CLIPART
which opens a pane to the right of the application window. Now you can search for a clip art
by typing the keyword associated with the clip art into the Search Box and clicking
SEARCH.

Tables
1. From the Table menu, trace to Insert and select Table.
2. Specify the Number of columns and Number of rows.
3. Click OK.

Insert a Row or Column

1. Click to place your insertion point where you want to insert a row.
2. From the Table menu trace to Insert and select Rows Above or Rows Below
(Columns to the Left or Columns to the Right).
Delete a Row or Column
1. Click to place your insertion point the row or column you want to delete.
2. From the Table menu, trace to Delete and select one of the following (Table,
Columns, Rows, or Cells).

Merging Cells
The merge cells command will combine multiple cells into one cell.

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1. Select the cells you want to merge together.

2. From the Table menu, select Merge Cells.

EXCEL

Microsoft Office Excel is one of the most important tools to perform the calculation,
analysis, and visualization of data and information. It helps people to organize and
process data by the use of columns and rows with formulas and some cool features of Excel.
In MS-Excel 2010, row numbers range from 1 to 1048576. There are a total of 1048576
rows, and columns range from A to XFD and there are a total of 16384 columns
Spreadsheet Basics
Microsoft Excel is a spreadsheet program that you can use to organize, analyze and
attractively present data such as a budget or sales report. Each Excel file is a workbook that
can hold many worksheets. The worksheet is a grid of columns, designated by letters, and
rows, designated by numbers. The letters and numbers of the columns and row called labels
are displayed in gray buttons across the top and left side of the worksheet. The intersection of
a column and a row is called a cell. Each cell on the spreadsheet has a cell address that is the
column letter and the row number. Cells can contain text, numbers, or mathematical
formulas.

Adding and Renaming Worksheets

The worksheets in a workbook are accessible by clicking the Worksheet tabs in the lower
part of the screen. By default, three worksheets are included in the default workbook.
To add a sheet, select Insert > Worksheet from the Menu bar.
To rename the Worksheet go to Format > Sheet > Rename or right-click on the tab with the
mouse and select Rename from the Shortcut menu or double click on the name of the sheet

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and when it is highlighted you can type in the new name. Press the Enter key after having
typed in the new sheet name.
Moving Through Cells
Use the mouse to select a cell you want to begin adding data to and use the keyboard strokes
listed in the table below to move through the cells of a worksheet.
Movement Key stroke
One cell up up arrow key
One cell down down arrow key or ENTER
One cell left left arrow key
One cell right right arrow key or TAB
Top of the worksheet (cell A1) CTRL+HOME
End of the worksheet CTRL+END
End of the row CTRL+right arrow key
End of the column CTRL+down arrow key

Adding Worksheets, Rows, Columns, and Cells

Worksheets: Add a worksheet to a workbook by selecting Insert > Worksheet from the
Menu bar.
Row: To add a row to a worksheet, select Insert > Rows from the Menu bar, or highlight the
row by clicking on the row label, right-click with the mouse, and choose Insert.
Column: Add a column by selecting Insert > Columns from the Menu bar, or highlight the
column by clicking on the column label, right-click with the mouse, and choose Insert.
Cells: Add a cell by selecting the cells where you want to insert the new cells, Click Insert >
Cells >Click an option to shift the surrounding cells to the right or down to make room for
the new cells.

Deleting Rows, Columns, and Cells

Rows: select the row by clicking its number, Click Edit > Delete
Columns: select the column by clicking its letter, Click Edit > Delete
Cells: select the cells you want to delete, Click Edit > Delete

Formulas and Functions

The unique feature of a spreadsheet program such as Excel is that it allows you to create
mathematical formulas and execute functions. Otherwise, it is not much more than a large
table for displaying text. This page will show you how to create these calculations.
Formulas
Formulas are entered in the worksheet cell and must begin with an equal sign "=". The
formula then includes the addresses of the cells whose values will be manipulated with
appropriate operators placed in between. After the formula is typed into the cell, the
calculation executes immediately and the formula itself is visible in the Formula Bar. See
the example to the bellow to view the formula for calculating the subtotal for a number of
textbooks. The formula multiplies the quantity and price of each textbook and adds the
subtotal for each book.

=SUM(FIRST CELL:LAST CELL)

=AVERAGE(FIRST CELL:LAST CELL)
=MAX(FIRST CELL: LAST CELL)
=MIN(FIRST CELL:LAST CELL)
=COUNT(FIRST CELL:LAST CELL)

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=SQRT(D10) finds the square root of the value in cell D10

=TODAY() returns the current date (leave the parentheses empty)

Create Chart.
1 Select cells C1:G13, and then, on the Standard toolbar, click the Chart Wizard button.The
Chart Wizard appears.
2 If necessary, in the Chart type list, click Column and then, in the Chart sub-type section,
click the first subtype.
3 Click Next to move to the next wizard page. The next wizard page appears.
4 If necessary, select the Series tab. Verify that the Category (X) axis labels box specifies the
months of the year (=ByCategory!$C$2:$C$13) and that the four series are named Tools,
Supplies, Furniture, and Plants.
5 Click Next.
The next wizard page appears.
6 In the Chart title box, type Monthly Sales by Category and then press D.The chart preview
is updated to reflect the new chart title.
7 In the Category (X) axis box, type Month and then press D. The chart preview is updated to
reflect the value in the Category (X) axis box.
8 In the Value (Y) axis box, type Sales and then click Next. The next wizard page appears.
9 Click Finish to accept the default choice to create the chart as part of theByCategory
worksheet. The chart and the Chart toolbar appear in the ByCategory worksheet.

MICROSOFT POWERPOINT
PowerPoint is an extremely useful and a helpful tool for communication, expression, training
and entertainment. PowerPoint till recently has been commonly used for corporate sales,
marketing, finance, training presentations, and creating e-greeting cards. However, there are
many other innovative and creative uses of PowerPoint that are evolving each day. The fact
that the software is easy-to-use, familiar since ages now, and can be converted into more web

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friendly and content safe formats, such as flash and PDF, makes it one of the most preferred
tools globally. The ease with which one can create complex presentations using audio, video,
animations and graphic makes it extremely user friendly.

Uses of PowerPoint in today’s context:

1. E-Brochures
2. Storyboard Tool
3. E-direct Mailers for Product Promotions
4. Corporate Policies on the Intranet
5. E-recipes on Gourmet and Culinary portals
6. Orthopedic, Physiotherapy exercises and Yoga asana
7. Customer Education
8. Project Prototypes
9. Personal Portfolio
10. Online Photo Album

ADDING A NEW SLIDE:

Select the slide that should come before the new one you are about to add.

DELETING A SLIDE
Make sure the slide to be deleted is currently displayed.
Click on this button (located within the Slides section of the Home Ribbon)

1) INSERTING SHAPES

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2) INSERTING CLIPART
3) STARTING A NEW PRESENTATION
a. Select New from the Office menu.
4) CHANGING FONTS
5) CHANGING FONTS SIZE
6) CHANGING FILL COLORS
What is a Database?
A database is a collection of related data which represents some aspect of the real world. A
database system is designed to be built and populated with data for a certain task.
What is DBMS?
Database Management System (DBMS) is software for storing and retrieving users' data
while considering appropriate security measures. It consists of a group of programs which
manipulate the database. The DBMS accepts the request for data from an application and
instructs the operating system to provide the specific data. In large systems, a DBMS helps
users and other third-party software to store and retrieve data.
DBMS allows users to create their own databases as per their requirement. The term
“DBMS” includes the user of the database and other application programs. It provides an
interface between the data and the software application.
Characteristics of Database Management System
• Provides security and removes redundancy
• Self-describing nature of a database system
• Insulation between programs and data abstraction
• Support of multiple views of the data
• Sharing of data and multiuser transaction processing
• DBMS allows entities and relations among them to form tables.
• It follows the ACID concept ( Atomicity, Consistency, Isolation, and Durability).
• DBMS supports multi-user environment that allows users to access and manipulate
data in parallel.
Popular DBMS Software
• MySQL Microsoft Access Oracle PostgreSQL dBASE
• FoxPro SQLite Microsoft SQL Server etc.

Application of DBMS

Sector Use of DBMS

Banking For customer information, account activities, payments,
deposits, loans, etc.

Airlines For reservations and schedule information.

Universities For student information, course registrations, colleges and

grades.

Telecommunication It helps to keep call records, monthly bills, maintaining

balances, etc.

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Finance For storing information about stock, sales, and purchases of

financial instruments like stocks and bonds.

Sales Use for storing customer, product & sales information.

Manufacturing It is used for the management of supply chain and for

tracking production of items. Inventories status in
warehouses.

HR Management For information about employees, salaries, payroll,

deduction, generation of paychecks, etc.

Advantages of DBMS
1. Data job loss
2. Data irregularity
3. Data Sharing
.4. Data Searching

5. Data Security
.6. Data Concurrency

7. Data combination
8. Data Access
9. Decision making
10. Data Backup and Recovery
11. Data relocation
12. Data change
13. Low Maintenance Cost
14. Data Loss is almost eliminated
15. Data Atomicity

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