Tool for assessing the implementation of IOGP report 365

IOGP report 365-6

Published April 2018
Supporting IOGP report 365 - Land transportation safety recommended practice,version 3, published November 2016

Introduction
This tool is intended for use by land transport/road safety management specialists concerned with monitoring land transport
operations. Its use is in conjunction with the application and implementation of the IOGP Land transportation safety recommended
practice, report no. 365. Refer to this report for further information and detail of expectations. Questions are generally phrased to be
answered with a simple Yes/Partial/No, supported by qualitative appraisal.

Objectives
The tool when properly used and fully completed is designed to provide the user with sufficient information to assess the general
standard of land transport operations in comparison to the IOGP Land transportation safety recommended practice. It is not
intended as a replacement for the expert judgment of safety professionals or other Subject Matter Experts. It should, therefore, be
recognised that an initial survey of land transport operations using the questionnaire/checklist may highlight areas that need further
clarification to be satisfied by an on-site visit.

Users of this tool are encouraged to provide formative feedback on content, layout and functionality.
Please provide any comments you may have to publications@iogp.org

General Information
Completed by: Date :
Name Company Name
Position / Title Region / Operations Unit
Telephone Location
Address Country
Telephone
Fax
Email Website

# Schlumberger-Private
 RP 365 Section 2 – Implementation #N/A Answer All Questions for Score Evidence / Notes Action to close gaps Who When

2.1 Management Systems Yes/No/Partial #N/A

2.1.1 Does your company have a land transportation management system, either stand-alone or included as part of a integrated operating
management system? #N/A

2.1.2
If yes, are the land transportation risks managed in line with the principles of IOGP Report 510, Operating Management System
Framework for controlling risk and delivering high performance in the oil and gas industry and its supplement Report 511, OMS in #N/A
practice?

2.2 Risk-based approach

2.2.1 Is a location-specific risk assessment undertaken to determine the level at which to apply this recommended practice in developing the
land transport management system? #N/A

2.2.2 Have any exceptions in the land transports safety management system been implmented? #N/A
2.2.3 If exceptions have been implemented, are they based on a documented risk assessment undertaken by personnel with appropriate
knowledge and experience, and approved by senior line management? #N/A

2.3 Risk assessment

Are results of the risk assessment used to determine:
2.3.1 The risk category of the country or region? i.e. high risk versus lower risk. For higher-risk areas, a more compreshensive and
detailed system should be considered. #N/A

2.3.2 The appropriate level of implementation of the Land transportation recommended practice? #N/A
2.3.3 The need for pre-journey risk assessment? #N/A
2.3.4 The need for journey management planning? #N/A

2.4 Contractor management

2.4.1 Are the 10 recommended practices applied during the pre-qualification of land transportation service providers and other contractors and
subcontactors? #N/A

2.4.2 Are the 10 recommended practices applied during all phases of a contract from Planning to Final evaluation and close-out? #N/A

2.5 Implementations status

2.5.1 Is the degree of implementation of this recommended practice for the company and contractor activities reviewed on a regular basis?
#N/A

2.6 Legal compliance

2.6.1 Where conflict between the recommendations of this report and a relevant law or regulation exists and/or the recommendation creates a
higher obligation, is the law or regulation followed? #N/A

2.7 Continuous improvement

2.7 Is the management of land transportation safety risk part of a continuous improvement program? #N/A

Additional information, reference, comments

# Schlumberger-Private
Note
A score system which has been added to the IOGP Report 365-6, Questionnaire/ Checklist Assessment for the Implemantion of Report 365 is intended for internal use only.

# Schlumberger-Private
RP 365 Section 3 – The 10 IOGP land transportation safety recommended practices Final Score: Answer All Questions for Score
Vehicle-related practices #N/A
3.1 Vehicle specifications - Only operate vehicles which are fit-for-purpose Answer All Questions for Score Evidence / Notes Action to close gaps Who When
Yes/No/Partial #N/A
3.1.1 Does your company have a vehicle procurement policy that ensures vehicles brought into service are equipped to meet the specifications set out in IOGP Report #N/A
365-14 vehicle specifications and uplifting?
3.1.2 Are vehicles considered to be fit-for-purpose based on an assessment of usage? #N/A
3.1.3 Does your company perform off-road operations? If not applicable go to Q3.1.4
3.1.4 Is your company in alignment with 365-7, Variations for off-road operations? #N/A
3.1.5 Does your company use Buses or Coaches? If not applicable go to Q3.1.6
3.1.6 Is your company in alignment with 365-15, Bus and coach safety? #N/A
3.1.7 Does your company own or operate Emergency Response Vehicles? If not applicable go to Q3.1.7
3.1.8 Is your company in alignment with 365-16, Emergency Response Vehicles? #N/A
3.1.9 Does your company own or operate Mobile Construction Equipment? If not applicable go to Q3.1.10
3.1.10 Is your company in alignment with 365-17, Mobile Construction Equipment? #N/A
3.1.11 Does your company ensure vehicle defects are reported and that repairs are made before a vehicle is put back into use? #N/A
3.1.12 Does your company have processes in place to ensure vehicles are routinely inspected and maintained? #N/A
3.1.13 Does your company prohibit the use of motorcycles? #N/A
3.1.14 Is the use of unconventional vehicles (i.e. All-Terrain Vehicles (ATV), Utility Terrain Vehicles (UTV) or similar) avoided? #N/A
3.1.15 When motorcycles and/or unconventional vehicles (i.e. All-Terrain Vehicles (ATV), Utility Terrain Vehicles (UTV) or similar) are used, are they subject #N/A
to a risk assessment?
3.1.16 When motorcycles, ATVs, UTVs or similar vehicles are used, is the use of helmets and other approprite PPE (e.g body armour) prescribed and made #N/A
avaiable?

3.2 Load securement - Only operate vehicles with loads properly secured Answer All Questions for Score Evidence / Notes Action to close gaps Who When
Yes/No/Partial
3.2.1 Is appropriate and adequate load securement and associated equipment provided in all vehicles?
3.2.2 Is all loading within manufacturer specification and legal recommendations?
3.2.3 Does your company have a policy/procedure in place that ensures loads and passenger numbers do not exceed manufacturer's
specifications and local legal limits for the vehicle, including consideration for the mass of the vehicle occupants?

3.2.4 Does the policy cover the need to keep passenger the compartment of the vehicle free from loose objects?
3.2.5 Are all load securement devices serviceable?
3.2.6 Are drivers and helpers verified as competent in load securement?
3.2.7 Is your company in alignment with 365-18, Load securement?

3.3 In vehicle monitoring systems (IVMS) - Company-owned, contracted or leased vehicles to be fitted
with IVMS. Before operating a vehicle fitter with IVMS, ensure it is functioning properly Answer All Questions for Score Evidence / Notes Action to close gaps Who When

Yes/No/Partial
3.3.1 Are all company owned vehicles fitted with an In Vehicle Monitoring System (IVMS) or Vehicle Data Recorder (VDR)?
3.3.2 Are personal vehicles regularly used on company business, fitted with IVMS or VDR?
3.3.3 Where systems are not in place or not applied to all vehicles, is the decision to not implement a system documented and supported by a risk-based methodology?

Does the system monitor, at a minimum:

3.3.4 Driver
3.3.5 Speed
3.3.6 Harsh acceleration/harsh deceleration
3.3.7 Distance driven
3.3.8 Driving time(s)
3.3.9 Is a data management system (DMS) in place to ensure data from IVMS or VDR is properly analyzed and fed back to drivers and supervisors?
3.3.10 Are drivers assigned their own personal log-in code/vehicle access device, as appropriate?
3.3.11 Does the DMS include procedures to ensure monitors are installed and working properly; with alarms set to levels commensurate with local driving conditions?

3.3.12 Does the DMS include procedures to ensure recent data from the monitors is downloaded, analyzed, and communicated?
3.3.13 Does the DMS include procedures to ensure data from the monitors is used to provide individual driver performance feedback for improvement and skills
development?

Driver-related practices
3.4 Seatbelts - Wear a seat belt at all times when in a moving vehicle Answer All Questions for Score Evidence / Notes Action to close gaps Who When
*IOGP Life-Saving Rule, "Wear your seat belt" Yes/No/Partial
3.4.1 Does your company have a policy (or similar) that requires all vehicle occupants to wear seatbelts at all times in a moving vehicle?
3.4.2 Does your company have a policy (or similar) that requires all vehicles to be fitted with adequate and appropriate seatbelts for all occupants?
3.4.3 Does your company ensure all vehicles are fitted with three-point seat belts meeting the specifications of IOGP 365-14 Vehicle Specifications and upfitting?

3.4.4 Does your company ensure the functionality of seatbelts is inspected in accordance with manufacturer's recommendation where a vehicle has been involved in a
Motor Vehicle Crash (MVC) resulting in seat belt retraction?

Does your company have a policy that requires drivers and passengers to:
3.4.5 Always use a three-point seat belt?
3.4.6 Check the seat belt works properly?
3.4.7 Ensure the seat belt is properly fastened while in a moving vehicle?
3.4.8 Ensure everyone in the vehicle is wearing a seat belt properly before starting to drive?
3.4.9 Intervene when fellow passengers are not wearing seat belts properly?
3.4.10 Does your company have a policy in place to address the existence of lapbelts until replaced?
3.4.11 Does your company have a policy in place to address the use of vehicle not properly fitted with seat belts (e.g. public transportation such as taxis and buses)?

3.5 Distracted driving and speed - Do not use your phone while driving and do not exceed speed limits Answer All Questions for Score Evidence / Notes Action to close gaps Who When
*IOGP Life-Saving Rule, "While driving, do not use your phone and do not exceed speed limits" Yes/No/Partial
Does your company have a policy (or similar) that:
3.5.1 Directs drivers not to use a mobile phone or pager, send or read a text message, or use a hands-free mobile phone device or two-way
radio while operating a vehicle?
3.5.2 Focus on driving and avoid being distracted by other tasks or activities?
3.5.3 Find a safe place to pull over, if it is necessary to perform a non-driving task which could lead to a distraction?
3.5.4 Use any in-vehicle technology (vehicle dashboard) sensibly, to avoid distraction?
Does your company have a policy/procedure/standard that:
3.5.5 Requires drivers to comply with speed limits as indicated by road signs or journey management instructions?
3.5.6 Stay at or below the maximum allowable speed for the vehicle they are driving?
3.5.7 Adjust their speed to the prevailing conditions?
3.5.8 Is IVMS utilized to check that all drivers are operating withing permitted speed limits?
3.5.9 Has the use of speed limiting devices been considered, where appropriate, based on risk assessment?
3.5.10 Does your company encourage passengers to intervene if a driver is speeding or using a mobile phone or is otherwise distracted whilst driving?
3.5.11 Does your company ensure all drivers are aware of the policies and rules regarding mobile phones and distracted driving?

3.6 Driver competency - Only operate a vehicle if appropriately licenced, trained and qualified to do so
safely Answer All Questions for Score Evidence / Notes Action to close gaps Who When
Yes/No/Partial
3.6.1 Does your company have written hiring qualification standards for all Drivers?
3.6.2 Are all drivers provided defensive driving training aligned with RP 365 practice 6?
3.6.3 Is the driver training maintained as current (at least once every 3 years) following initial training, and where appropriate, more frequently based on drivers'
performance and risk exposure?
3.6.4 Does your company keep records of the Drivers licence, training and qualifications on file?
3.6.5 Does your company provide additional training for high-risk environments and for specialized vehicles?
3.6.6 Does the training align with 365-8 Driver trainer recommended approach and profile?
3.6.7 Does the training align with 365-9, Driver qualification process?
3.6.8 Does the training align with 365-11, Commentary drive assessment?
3.6.9 Is refresher training based on driver performance (number and type of incidents, output from IVMS reports and commentary drives) and/or new and or emerging
conditions that might affect driving safety performance?

3.7 Driver fitness/duty, driving and rest hours - Only operate a vehicle if you are fully alert and fit-to-drive Answer All Questions for Score Evidence / Notes Action to close gaps Who When
Yes/No/Partial
Does your company have a policy (or similar) that requires:
3.7.1 All drivers only operate a vehicle if appropriately rested and alert?
3.7.2 All drivers to not exceed driving and duty hours as set out in the Land Transportation Recommended Practice?
3.7.3 All drivers to take prescribed rest breaks as set out in the Land Transportation Recommended Practice?
3.7.4 All drivers to undertake a driver fitness assessment before commencing to drive on company business and thereafter at least once every 5 years?

3.7.5 All drivers to notify their supervisor or person in charge if they have a disability or condition that could prevent them from driving safely?
3.7.6 Does management provide active support for a driver’s decision to stop driving due to fatigue?
3.7.7 Does your company provide drivers with effective information on how to identify driver fatigue and alertness problems, and the means of dealing with them?

Does your company monitor and ensure that driving and duty hours are adhered to as follows:
3.7.8 Maximum driving time between breaks and minimum break time of 4.5 hours followed by a 30 minute break?
3.7.9 Maximum duty hours within a rolling 24 hour period of 14 hours, including all working actiovities, air travel and rest breaks?
3.7.10 Maximum driving hours within a rolling 24 hour period of 10 hours excluding commuting time? 11 hours including time?
3.7.11
Maximum duty hours in a rolling 7 day and 14 day period of 120 hour in a 14 day period; 80 hours in a 7 day period, and an average of 60 hours per week
over an extended time?
3.7.12 Off duty period in a rolling 7 day period of a minimum of a continuous 24 hour break prior to driving again? (A 36 hour break being further recommended?)

3.7.13 Does your company align with 365-7, Variations for off-road operations, where applicable?
3.7.14 Does your company have a process in place to offer driver fitness assessment (e.g. 365-3, Driver fitness for duty)?
 3.8 No alcohol or drugs while driving - Do not operate a vehicle while under the influence of alcohol, drugs
or narcotics or whilst taking medication that could impair ability to safely operate the vehicle Answer All Questions for Score Evidence / Notes Action to close gaps Who When
*IOGP Life-Saving Rule, "No alcohol or drugs while working or driving" Yes/No/Partial
3.8.1 Does your company have a policy in place to prohibit driving while under the influence of alcohol, drugs or narcotics or taking medications that could impair their
ability to safely operate a vehicle?
3.8.2 Is there a documented policy or expectation that requires employees to inform their supervisor or person in charge if taking medication that may have an
adverse effect on [driving] performance?
3.8.3 Does your company have a policy that prohibits the use, sale or distribution of illegal drugs?
3.8.4 Does your company only assign work to people who are fit for work?
3.8.5 Does your company encourage employees to intervene upon witnessing the abuse of alcohol or drugs?"

Journey-related practices
3.9 Journey management plan - Follow prescribed journey management plan Answer All Questions for Score Evidence / Notes Action to close gaps Who When
*IOGP Life-Saving Rule, "Follow prescribed journey management plan" Yes/No/Partial
Does your company policy (or similar) require drivers to:
3.9.1 Confirm if a journey management plan is required before starting a journey?
3.9.2 Discuss (and confirm agreement of) the journey management plan with the authorised person before starting the journey?
3.9.3 Understand the journey management plan before starting the journey?
3.9.4 Comply with the duty, driving and rest hours [risk reduction controls] as specified in the journey management plan?
3.9.5 Follow the route in the journey management plan?
3.9.6 Tell the authorised person immediately if changes occur?
3.9.7 Comply with the duty, driving and rest hours [risk reduction controls] as specified in the journey management plan?
3.9.8 Does your company check the journey management plan is in place and is being followed?
3.9.9 Does your company check the driver understand and complies with the journey management plan?
3.9.10 Does your company have processes in place to routinely question the need for journeys, always searching to eliminate the journey or find an alternative
means of achieving the journey objective?

3.10 Vehicle manoeuvring - Ensure pedestrians are 'out of danger' when reversing a vehicle and while moving a vehicle in
a work area Answer All Questions for Score Evidence / Notes Action to close gaps Who When
*IOGP Life-Saving Rule, "Position yourself in a safe zone in relation to moving and energised equipment" Yes/No/Partial
3.10.1 Are there processes/procedures that ensure pedestrians are out of danger when reversing a vehicle or moving a vehicle in a work area?
Do vehicle manoeuvring processes/procedures include:
3.10.2 A requirement to check when reversing that the path is clear from obstruction and no one is in the 'line of fire'?
3.10.3 A requirement to appoint a flagman/observer (or equivalent) that is in charge of vehicle manouevring on site?
3.10.4 A requirement to inform persons in the work area of vehicle movements?
3.10.5 A requirement to minimise/prevent/restrict access to areas posing a danger to pedestrians?
3.10.6 A requirement for the site to be properly lit and/or high-visibility clothing is worn?
3.10.7 A requirement to establish signalling methods and communication protocols for vehicle manouevring?
Additional information, reference, comments

Note
A score system which has been added to the IOGP Report 365-6, Questionnaire/ Checklist Assessment for the Implemantion of Report 365 is intended for internal use only.
 Section 4 - Land transportation safety - Elements of a management system
Element 1 - Commitment and accountability Answer All Questions for Score Evidence / Notes Action to close gaps Who When
Yes/No/Partial
E1.1 Is the Land transportation safety recommended practice is implemented, with priorities established, authorities and accountabilities assigned,
and land transportation resources allocated. All individuals involved in land transportation activities are competent. The same expectations are
applied to all contracted land transportation, including subcontractors?

E1.2 Does management at all levels set a good example in terms of their own attitude and driving performance. Managers commit to learn from land
transportation events and incidents, measure and benchmark land transportation performance, using the outcomes to drive continuous
improvement?
E1.3 Is the workforce is committed to performing activities in accordance with the company land transportation management system. The
importance of land transportation safety is clearly communicated to the workforce?
E1.4 Are Land transportation Life-Saving Rules in place, clearly communicated and employees at all levels are held accountable?
E1.5 Are Land transportation accountabilities are clearly defined and aligned with job responsibilities. The responsibility for land transportation
safety management is specifically defined at all levels of the organization?
E1.6 Are communication and engagement mechanisms established and sustained to ensure clear and consistent reinforcement of the land
transportation safety management system?
E1.7 Are processes are in place to manage land transportation management system records and documents?
E1.8 Are land transportation
E1.8.a Incidents appropriately investigated and improvement opportunities/learnings are applied?
E1.8.b Land transportation safety performance objectives and targets are set and measured?
E1.8.c Is performance benchmarked internally and externally?

Element 2 - Policies, standards and objectives Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E2.1 Are land transportation policies, standards and objectives (PSO)

E2.1.1 Defined, documented and communicated across all organization levels and to contractors and other stakeholders?
E2.1.2 Are all employees and contractors aware of the policy and its implications?
3E2.1.c Is the policy and supporting standards and objectives are regularly reviewed by management for relevance, scope and adequacy?

E2.2 Are line managers responsible for land transportation safety at all organizational levels. PSO are authorized by the highest level of
management appropriate to each activity?
E2.3 Do policies and standards establish risk-based requirements, including:
E2.3.1 The commitment to comply with, or exceed, regulatory or other requirements;
E2.3.2 The need to challenge the requirement for land transportation and consider alternatives;
E2.3.3 Consideration of environmental impact (fuel consumption, emissions and discharges).
E2.4 Are objectives and performance targets are in place that minimize risk exposure, drive continuous improvement, and ensure compliance?

E2.5 Are the policies and standards of contractors and other third parties working on company operations aligned, and compliant, with the
company’s PSO and, where necessary, appropriate bridging documents are in place?
E2.6 Is there a system in place to manage and document the approval/rejection of deviation requests?

Element 3 - Organisation, resources and capability Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E3.1 Are responsibilities, accountabilities and authorities for implementing and managing the land transportation management system defined at all
levels of the organization, and individuals at all levels are aware of their responsibilities?
E3.2 Are recruitment and career development plans in place including training and coaching programmes for personnel, supervisors and drivers are
in place to drive performance improvement and ensure compliance with requirements?
E3.3 Does the management system include a competency assurance process that ensures that all company and contractor personnel involved in
land transportation activities are appropriately selected, trained and periodically assessed to meet the requirements of the specified job?

E3.4 Are the internal and external resources required to meet the company’s land transportation requirements in place?
E3.5 Are processes in place that ensure that company’s personnel and those of its contractors, partners and others involved in land transportation
activities are aware of the company’s requirements, and where appropriate are involved in planning, management of change (MoC) and
improvement activities?
E3.6 Is a land transportation contractor management process in place, that ensures that at all stages of the contracting chain the contractor
company and its personnel comply with the requirements of the (contracting) company’s land transportation management system?

Element 4 - Stakeholder and customers Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E4.1 Are stakeholders relevant to the company’s land transportation activities, including local communities and contractors, identified and
relationships established?
E4.2 Are processes in place to assess, manage and engage with customers and other stakeholders on company’s land transportation activities.
Issues of concern associated with the company’s land transportation activities are identified, and addressed?

E4.3 Do mechanisms exist to document, evaluate and address stakeholder and customer expectations and feedback regarding the company’s land
transportation activities?
E4.4 Are positive relationships established with stakeholders and customers. There is active two-way communication and engagement, particularly
where local communities may be affected by company’s land transportation activities?

Element 5 - Risk assessment and control Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E5.1 Are procedures and processes to manage land transportation risk to an acceptable level in place?
E5.1.1 Is hazard identification systematically applied, and the associated risks are assessed and ranked?
E5.1.2 Are effective risk reduction controls implemented and escalation controls established?
E5.1.3 Are preventative measures applied wherever practicable, e.g. enhancing driver performance, security of vehicles and cargo, and proactive
environmental protection?
E5.2 Are hazard information gained from the risk assessment documented and incorporated into the management system, and demonstrates that:

E5.2.1 All foreseeable hazards associated with land transportation have been identified?
E5.2.2 The likelihood and consequences of an incident have been assessed?
E5.2.3 Controls to mitigate significant risks are in place?
E5.2.4 Emergency response measures to mitigate incidents are in place?
E5.3 Are changes related to the land transportation activities subject to a risk-based management of change process, with a degree of formality
proportional to the significance of the change and the associated risks?
E5.4 Does a risk awareness culture prevail at all levels in the organization, such that all personnel involved in land transportation activities recognize
the risks and vulnerabilities related to their specific job?

Element 6 - Asset design and integrity Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E6.1 Are regulatory and contractual requirements, local and worksite conditions, and the results of risk assessments used as input to design or
selection decisions for land transportation vehicles and equipment?
E6.2 Are criteria and specifications for the design, selection or modification of land transportation vehicles and equipment defined to address risks
and verify conformance throughout their life cycle?
E6.3 Is a process in place to ensure that the safest, most appropriate and most reliable vehicle(s) are purchased, leased or used by company’s
contractors?
E6.4 Are procedures in place to ensure land transportation vehicles and equipment are operated within defined design and operating limits at all
times, for example through the use of IVMS. The personnel who operate land transportation vehicles and equipment are familiar with, and
understand the operating limits?
E6.5 Are processes in place to identify and manage critical risk controls/barriers to prevent a major incident?
E6.6 Is the land transportation bow tie model utilized?
E6.7 Is there evidence that land transportation vehicles and equipment are maintained in safe working order, e.g. up-to-date records demonstrating
that maintenance is according to manufacturers’ recommendations or to an equivalent, fit-for-purpose, maintenance program?

E6.8 Is due diligence applied when land transportation vehicles and equipment are acquired or divested, and to all phases of the contract life cycle
(pre-qualification, award, execution) where land transportation activities are carried out by a contracted entity?

Element 7 - Plans and procedures Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E7.1 Are land transportation-specific plans and procedures in place that integrate the results of the risk assessments and are in accordance with
regulatory, legal and company requirements?
E7.2 Are there documented procedures for all safety critical land transportation activities?
E7.3 Is a risk-based journey management system operated?
E7.4 Are all plans and procedures approved by the appropriate level of authority in the organization?
E7.5 Is there a system in place that ensures that all relevant personnel, from managers to drivers, are informed whenever new, or revised, plans
and procedures are published, and that appropriate guidance and training is provided as part of the implementation process?

E7.6 Are plans and procedures reviewed periodically, or whenever there is an incident or non-conformity, to ensure their continued relevance. The
latest version of approved plans or procedures is available at the point of use?
E7.7 Are contingency and emergency response plans, and resources, in place for all foreseeable land transportation emergencies?

E7.8 Do contingency and emergency plans incorporate the learning outcomes of incidents and there is a planned training and drill programme in
place?

Element 8 - Execution of activities Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E8.1 Are processes and procedures consistent with the IOGP Land transportation safety recommended practice in place to prepare for land
transportation activities?
E8.2 During work, are processes consistently applied to ensure that land transportation activities are carried out in a safe and reliable manner?

E8.3 Does suitable, sufficient and competent supervision exists to control land transportation operations and ensure expectations are met and task
executed as planned?
E8.4 Is there a culture at all levels of the organization whereby everyone understands their responsibility to ‘stop and intervene’ during land
transportation activities when a risk is not adequately controlled?
E8.5 Are In-vehicle monitoring systems (IVMS), used to review driver performance and behaviour and provide feedback. Positive behaviour is
recognized and reinforced. Inadequate performance or unacceptable behaviour is managed in a fair and transparent manner?

Element 9 - Monitoring, reporting and learning Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E9.1 Does the land transportation management system includes defined processes for monitoring, measuring and recording data from, for example;
incidents, events, near misses, inspections, audits and non-conformances?
E9.2 Are land transportation incidents, events and non-conformances investigated to an appropriate level to determine direct, underlying and root
causes?
E9.3 Are the outcomes of investigations into land transportation incidents, events and non-conformances, for example, preventative and corrective
actions and improvement opportunities, applied and communicated and closure of such actions is verified?

E9.4 Are leading and lagging land transportation safety key performance indicators (KPI) defined and communicated?
E9.5 Is KPI data regularly reviewed to monitor performance and establish improvement opportunities?
E9.6 Is KPI data benchmarked internally and externally?
E9.7 Are KPI definitions reviewed regularly to ensure they continue to provide meaningful information about the land transportation safety
performance?
E9.8 Is land transportation safety data subject to quality control and verification before use?

Element 10 - Assurance, review and improvement Answer All Questions for Score Evidence / Notes Action to close gaps Who When

E10.1 Is there a documented, risk-based, land transportation management system assurance process in place, including scheduled audits,
inspections and reviews?
E10.2 Is the assurance process designed to evaluate how effectively the management system is performing in terms of: compliance with
expectations, meeting objectives and business needs and identifying areas for improvement?
E10.3 Are land transportation safety performance information, including the outcomes of audits, inspections and incident investigations, consolidated
and form the input to the management review process?
E10.4 Are land transportation KPIs assessed regularly and benchmarked internally and externally to identify improvement opportunities?

E10.5 Are the outcomes of KPI assessment inputs to the management review process?
E10.6 Are outputs from the assessment process applied and communicated to drive continuous improvement?
E10.7 Does management formally review and document the effectiveness of the land transportation management system, based on the outcomes of
audits, inspections, investigations and KPI performance analyses?
E10.8 Are improvement actions planned, communicated and tracked to completion?

Additional information, reference, comments

Note
A score system which has been added to the IOGP Report 365-6, Questionnaire/ Checklist Assessment for the Implemantion of Report 365 is intended for internal use only.
Summary Page:
Land Transportation practices and management system assessment

Company Name 0
Assessment Date 12/30/1899
Assessor Name 0

Section 2 Implementation Result

2.1 Management systems 0%
2.2 Risk-based approach 0%
2.3 Risk assessment 0%
2.4 Contractor management 0%
2.5 Implementation status 0%
2.6 Legal compliance 0%
2.7 Continuous improvement 0%
Section average 0%

Section 3 10 IOGP land trasnportation safety recommended practices Result

Vehicle-related practices 0%
3.1 Vehicle specifications - Only operate vehicles which are fit-for-purpose Answer All Questions for Score
3.2 Load securement - Only operate vehicles with loads properly secured Answer All Questions for Score
3.3 In vehicle monitoring systems (IVMS) - Company-owned, contracted or leased vehicles to be fitted with IVMS. Before
Answer All Questions for Score
operating a vehicle fitter with IVMS, ensure it is functioning properly
Driver-related practices 0%
3.4 Seatbelts - Wear a seat belt at all times when in a moving vehicle Answer All Questions for Score
3.5 Distracted driving and speed - Do not use your phone while driving and do not exceed speed limits
Answer All Questions for Score
3.6 Driver competency - Only operate a vehicle if appropriately licenced, trained and qualified to do so safely
Answer All Questions for Score
3.7 Driver fitness/duty, driving and rest hours - Only operate a vehicle if you are fully alert and fit-to-drive
Answer All Questions for Score
3.8 No alcohol or drugs while driving - Do not operate a vehicle while under the influence of alcohol, drugs or narcotics or
whilst taking medication that could impair ability to safely operate the vehicle Answer All Questions for Score

Journey-related practices 0%
3.9 Journey management plan - Follow prescribed journey management plan Answer All Questions for Score
3.10 Vehicle manoeuvring - Ensure pedestrians are 'out of danger' when reversing a vehicle and while moving a vehicle in a work
area Answer All Questions for Score
Section average 0%

Section 4 Land transportation safety - Elements of a management system Result

5.1 Element 1 - Commitment and accountability Answer All Questions for Score
5.2 Element 2 - Policies, standards and objectives Answer All Questions for Score
5.3 Element 3 - Organisation, resources and capability Answer All Questions for Score
5.4 Element 4 - Stakeholder and customers Answer All Questions for Score
5.5 Element 5 - Risk assessment and control Answer All Questions for Score
5.6 Element 6 - Asset design and integrity Answer All Questions for Score
5.7 Element 7 - Plans and procedures Answer All Questions for Score
5.8 Element 8 - Execution of activities Answer All Questions for Score
5.9 Element 9 - Monitoring, reporting and learning Answer All Questions for Score
5.10 Element 10 - Assurance, review and improvement Answer All Questions for Score
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