2011 Expanded Learning Time Summit Session 1: Partnering for an Expanded School Day THE CHALLENGE

Forging an integrated partnership between Citizen Schools and a school during the first year of implementation.

THE OVERVIEW
The story from Elmhurst Community Prep (Oakland, CA) highlights the process of developing an integrated partnership and the key building blocks such as engaging teachers, informing families, and generating student buy-in.

PARTICIAPNTS
Panelists: Kilian Betlach, ECP Assistant Principal Macy Parker, Citizen Schools Campus Director Jeremy Packman, ECP ELT Coordinator Marne Day, former Managing Director of Program, Citizen Schools California July 15 & July 16 2011 Expanded Learning Time Summit participants

Facilitator: Audience:

KEY THEMES
Importance of messaging and communication Engage school teachers in planning and re-enforce the message that the partnership provides leverage to optimize what is already being done in the first part of the school day. Create an environment of transparency between school administrators, CS staff & school staff. Ensure families and students are well informed ahead of an extended school day. Strategies: Principal needs to message clearly and assertively that the school day will run until 5pm and that Citizen Schools is not after school but a component of the school day. Citizen Schools Campus Director highlighting additional time, talent and relevance as a component of ECPs overall reform plan. Citizen Schools Campus Director sends a daily/weekly email to school staff with an update on what happened in the second shift. Prioritizing opportunities to align for a seamless school day: Open acknowledgement of successes as well as misalignments, ensuring all resolutions are student centered. Negotiate early partnership logistics e.g. sharing space, setting up schedules, meeting times, etc. Strategies: Provide Citizen School grade on weekly progress report. Co-teach with school teachers for 30 minute blocks 4x a week during regular school day in Rise Up! block. Citizen Schools staff participate in 6th grade team meetings. Design pull out strategy during Citizen Schools AIM block (run by teachers).

TOOLS & RESOURCES

A. Sample weekly progress report: a progress that went home with students each week to inform students and families on student progress throughout the week. The report includes a grade for the Citizen Schools portion of the day. attached

2011 Expanded Learning Time Summit

B. Rise Up Block: a 30 minute class period, occurring 4 times a week when students receive targeted skills instruction in either Math or ELA and are co-taught by school teachers and Citizen Schools staff during the school day. C. Charting grades to goalt: In order to track student progress by team towards grade goals, this chart was updated and referred to by Citizen Schools staff each week to put data to action and tailor instruction and interventions. attached D. Small group pull out strategy: for an opportunity to target individuals or small groups, who based on data, needed more targeted intervention with certain skills, school teachers pulled out students during the Citizen Schools AIM block.

SCHOOL SNAPSHOT
Elmhurst Community Prep 1800 98th Ave Oakland, CA District Principal Citizen Schools Partnership Federal Accountability Status (10/11) Student Community School Enrollment: Citizen Schools Enrollment: Qualify for Free and Reduced Price Lunch: English Language Learners: Enrolled in Special Education: Hispanic: Black or African American: Asian or Pacific Islander: White: 510 117 89% 45% 11% 70% 24% 5% 1% ELA Grade 6 Grade 7 Grade 8 Math Grade 6 Grade 7 Grade 8 % % % 51% 34% 9% % % % 44% 21% 22% Oakland Unified Laura Robell ELT partner since Fall 10 School Improvement (Program-Improvement-Year 2) 09-10 Proficiency Rates 2009 2010