Bia Debut

Le meilleur Events by Bia Jamica Management Company
Blk. 19 Palosanto St. Gordon Heights Olongapo City, Zambales 2200

Contact # 09566293939
Email: biajamica19@gmail.com
“Keep calm and let’s make your big day memorable”
EVENT INQUIRY
Contact person: Renalyn Guiz- mother

Phone Number: 09304762113
E-mail Address: renrenz.guiz@gmail.com
Type of Event: Daughter’s 18th Birthday Party “debut”
Location: The Villas Moonbay Marina
Date and Time Event: January 22, 2022 at 4 pm
Budget: Php 130,000.00
Possible no. of attendees/pax: 100 pax
Overview of Event Requirement:

The client wants the party to be a Great Gatsby type of party where in all of the boys attendees
will be wearing a black suit with bow tie and white button up collared shirt and for the girls attendees
they should wear a vintage flapper dress or a fringe flapper dress.
Special Instruction or Request:
The venue must be filled with a high fashion details to vintage glam décor, lush florals, balloons
and sparkling décor surrounded the venue that kept the sweet and romantic vibe flowing all through the
night.
EVENT GOAL:
To make the celebrant happy and feel overwhelmed.
EVENT OBJECTIVES:
1. To make the birthday celebration memorable
2. To execute the event with the theme “The Princess is now a Queen”
3. To be the ravishing debutant you ought to be
Le meilleur Events by Bia Jamica Management
Company
Blk. 19 Palosanto St. Gordon Heights Olongapo City,
Zambales 2200
Contact # 09566293939
“The Princess is now a Queen”

EVENT BRIEF
CONTACT COORDINATOR Renalyn Guiz
EVENT Daughter’s 18th Birthday Party “ Debut”
DAY/DATE/TIME Saturday, October 22, 2022 at 4pm
VENUE The Villas Moonbay Marina
THEME The Great Gatsby themed party
HOST Ms. Myles Cruz
NO. OF GUESTS 100 pax
PURPOSE To make the celebrant happy and feel
overwhelmed.
SET-UP The venue must be filled with a high fashion
details to vintage glam décor, balloons and
sparkling décor
BACKDROP Black backdrops with gold borders
LIGHTNING low-key spectrum because it dominates the
effects of mood and feeling within the scenes.
AUDIO VISUAL A large widescreen will be put beside the stage
for the day video coverage and the debutant’s
memory photo streaming
FOOD TYPE Buffet
ENTERTAINMENT Event program together with her friends
surprise presentation
BUDGET Php 130,000.00

Contact # 09566293939
LETTER TO THE SUPPLIER

September 27, 2021
Ms. Joan Polistico

Manager
The Villas Moonbay Marina
Dear Madame:
In behalf of Le meilleur Events by Bia Jamica Management Company, we are confirming your
service for food package good for 100 persons for our event on January 22, 2022 at exactly 4
o’clock in the afternoon for Shekaina Guiz’s celebration at your place The Villas Moonbay
Marina, SBFZ.
We are confirming for the Php 25,000.00 food package that includes four menus (Beef, Pork,
Chicken, Vegetable, plus Appetizer) unlimited rice and bottomless iced tea, with full uniform
service crew, full set up for the buffet table with skirting and buffet management.
Please ensure advance time protocol at least one hour before the event for preparations.
Thank you.
Respectfully yours,
BIA JAMICA A. ALIP

Event Manager

Contact # 09566293939
LETTER OF SPONSORSHIP
September 27, 2021
Ms. Jubelle Requelman
Owner/Manager
Jigbelle’s Cakes & Dessert
Dear Madame:
In line with your party package amounting to (Php 10,000.00) for the three tier cake and 18
pieces cupcake with cake pops, we are requesting you to please provide us also a sweet corner.
In exchange with that we will promote and refer your company to our clients. We will include
you to our Trustee Client Board that we publish every week to our advertisements in prints and
social media.
This event will be held at The Villas Moonbay Marina on January 22, 2022 at exactly 4 o’clock
in the afternoon for Shekaina Guiz’s Birthday Celebration.
We are looking forward for your quick response regarding this matter and hoping for a start of a
good partnership between us.
Thank you.
Sincerely yours,
BIA JAMICA A. ALIP

Event Manager

Contact # 09566293939
Shekaina’s 18th Birthday “Debut” Party

Saturday, January 22, 2022 at 4 pm
The Great Gatsby Themed Party
HOST: Myles Cruz
PROGRAM OF EVENT
4:00 pm Opening remarks and Welcoming of Guests

4:15 pm Entrance of the Family Members
(Siblings, Parents & Escort)
4:20 pm Video Presentation of Save the Date
4:30 pm Entrance of the Debutant
4:40 pm Intermission #1
4:50 pm 18 Candles
5:15 pm Grand Cotillion
5:35 pm Birthday Song and Blowing of the Candles
5:45 pm Gracing for the Dinner
5:50 pm Dinner (with plot twist games)
6:20 pm 18 Blue Bills
6:40 pm Intermission #2 (friends surprise presentation)
6:50 pm 18 Roses
7:30 pm Intermission #3
7:40 pm Giving of Souvenirs
7:45 pm Message of the Parents
7:50 pm A word from the Debutant
8:00 pm Closing Remarks

Contact # 09566293939

COVER LETTER AND EVENT PROPOSAL
September 27, 2021

Renalyn Guiz
Lot 10 Duhat St. Gordon Heights Olongapo City
renrenz.guiz@gmail.com
Dear Mrs. Guiz

We here at Le meilleur Events by Bia Jamica Management Company are very delighted
to have the opportunity to serve you for your daughter’s upcoming event. We now submit
a proposal to provide you outlined event summary for your daughter’s 18th Birthday
Celebration.
Shekaina’s 18th Birthday Celebration

Satuday January 22, 2022 at 4 pm
The Great Gatsby themed party
Total Contracted Price Budget: Php 130,000.00
INCLUSIONS:
 Venue- The Villas Moonbay Marina
 Full set up/ décor themed
 Lights and sounds
 Host
 Backdrop- Black backdrops with gold borders
 Photo and video coverage with 3 hours Photo booth
 100 pieces invitations and 80 pieces souvenirs & 20 pieces prizes
 Cake ( 3 tier cake with 18 pieces cupcake )
 Food (buffet)
Contact # 09566293939

Please choose one for the given menu choices for your buffet
Menu Choices
MENU I MENU II
Beef Salpicao Beef Caldereta
Chicken Pepper Stir Fry Chicken Curry
Sipo Egg Chop Suey
Pork Menudo Pork Steak
Caesar Salad Smoked Salmon Sandwiches
Unlimited Rice Unlimited Rice
Bottomless Iced Tea Bottomless Iced Tea
50% down payment is required upon signing the contract. The remaining balance and other
additional & accidental charges shall be settled on the day of the event.
Should you have further inquiries, please do not hesitate to contact the underneath for further
rounds of discussions.
Thank you and best regards.
Yours truly,
BIA JAMICA A. ALIP

Event Manager

Contact # 09566293939
THE VILLAS MOONBAY MARINA LOCATION

Contact # 09566293939

Contact # 09566293939
Internal Cost Breakdown

Shekaina’s !8th Birthday Celebration at The Villas Moonbay Marina
January 22, 2022
PARTICULARS NUMBER/UNIT BUDGET TOTAL
Food and Venue 100 pax Php 37,000.00 Php 37,000.00
Backdrop 1 Supplier Php 2,000.00 Php 2,000.00
Photo and Video 1 Supplier Php 10,000.00 Php 10,000.00
Coverage with
Photobooth
Invitation, Souvenirs 1 Supplier Php 10,000.00 Php 10,000.00
and Prizes
Host 1 Supplier Php 5,000.00 Php 5,000.00
Cake and Sweet 1 Supplier Php 10,000.00 Php 10,000.00
Corner
Styling & Decors 1 Supplier Php 10,000.00 Php 10,000.00
Lights & Sounds 1 Supplier Php 5,000.00 Php 5,000.00
Event Staff Payment 3 Staff Php 4,500.00 Php 4,500.00
TOTAL COST = Php 93,500.00

Total Constructed Price = Php 130,000.00
Less total cost
= Total Revenue of Company = Php 36,500.00
Contact # 09566293939
Date Action Plan Status Remarks Assigned Person

September 27, Send a letter of Ok Received Manager
2021 proposal to the
client
October 04, 2021 Follow up on the Ok Approved Head
proposal Coordinator
October 08, 2021 Sending Letter to Ok Approved Head
the Suppliers and Coordinator
organizing an
appointment
October 22, 2021 Meeting with the Ok Task assigned Manager
group
“Program”,
“Suppliers and
sponsors to be
assigned &
contacted”
“Floorplan and
backdrop”
Invitation and
giveaways”
November 13, Set a meeting Ok Confirmed Manager &
2021 with the client approved Client
proposal
November 27, Prepare all things Ok Tasks assigned to Manager &
2021 needed meet deadline Coordinators
(invitations,
letters to
sponsors,
decorations,
souvenirs, lights
& sounds
December 10, Check if all tasks Ok All are set Manager &
2021 are done Coordinators
according to plan
December 20, Check the Ok All are set Manager &
2021 backdrop Coordinators
material for
stage, lights and
sounds supplier,
photo coverage,
design and
output
January 14, 2022 Check the venue Ok All are set Manager &
Coordinators
January 19, 2022 Meeting with the Ok All prepared Manager &
group and all Coordinators
suppliers &
sponsors
January 22, 2022 Monitoring of Ok Doing well Manager &
event Coordinators

Bia Debut

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Le meilleur Events by Bia Jamica Management Company

Blk. 19 Palosanto St. Gordon Heights Olongapo City, Zambales 2200

Contact person: Renalyn Guiz- mother

Overview of Event Requirement:

“Keep calm and let’s make your big day memorable”

“The Princess is now a Queen”

Le meilleur Events by Bia Jamica Management Company

LETTER TO THE SUPPLIER

Ms. Joan Polistico

BIA JAMICA A. ALIP

Le meilleur Events by Bia Jamica Management Company

BIA JAMICA A. ALIP

Le meilleur Events by Bia Jamica Management Company

Shekaina’s 18th Birthday “Debut” Party

4:00 pm Opening remarks and Welcoming of Guests

Le meilleur Events by Bia Jamica Management Company

“Keep calm and let’s make your big day memorable”

September 27, 2021

Dear Mrs. Guiz

Shekaina’s 18th Birthday Celebration

“Keep calm and let’s make your big day memorable”

BIA JAMICA A. ALIP

Le meilleur Events by Bia Jamica Management Company

THE VILLAS MOONBAY MARINA LOCATION

Le meilleur Events by Bia Jamica Management Company

“Keep calm and let’s make your big day memorable”

“Keep calm and let’s make your big day memorable”

Internal Cost Breakdown

TOTAL COST = Php 93,500.00

Date Action Plan Status Remarks Assigned Person

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